Administrative Stock Controller

We are seeking a highly detail-oriented and operationally focused Administrative Stock Controller to manage end-to-end stock administration and inventory control processes across three mining trading entities.
The role is responsible for ensuring accurate stock processing, purchase order administration, inventory movement tracking, and SAP stock integrity across multiple sidings and port locations. The successful candidate will play a critical role in reconciling operational stock movements with SAP records, supporting month-end reporting, and ensuring accurate inventory valuation and transaction processing.
This role requires a strong administrative controller mindset, excellent SAP capability, high attention to detail, and the ability to work closely with operations, logistics, finance, and commercial teams.

Key Responsibilities

Purchase Order Administration & Control

Create and process purchase orders (POs) on SAP.
Track and manage all POs from initiation through to final closure.
Ensure all supporting documentation is complete and correctly processed.
Process supplier invoices against approved POs.
Investigate and resolve PO, GRN, invoice, and stock discrepancies.
Ensure timely and accurate closure of completed POs.

Stock Processing & Inventory Administration

Process all stock movements accurately through SAP.
Maintain accurate stock balances across sidings, rail, and port operations.
Capture and process inventory transfers between locations and entities.
Prepare stock by required quality grades within SAP to facilitate:
Rail transfer processing
Sales invoicing
Client allocations
Process stock adjustments, gains, and losses based on operational counts and reconciliations.

Inventory Reconciliation & Validation

Reconcile operational stock reports against SAP stock reports daily/weekly/monthly.
Validate completeness and accuracy of stock movements recorded by operations.
Investigate stock variances and follow up with operations teams to resolve discrepancies.
Review stock-on-hand balances versus physical counts at sidings and port facilities.
Ensure integrity and reliability of inventory records across all three entities.

Month-End Inventory & Valuation

Perform month-end stock reviews and reconciliations for all sidings and port locations.
Prepare monthly stock valuation reports for the three trading entities.
Generate and distribute monthly inventory movement reports.
Support finance with inventory reporting, reconciliations, and audit requirements.
Assist with stock provisioning and variance analysis where required.

Reporting & Operational Support

Generate regular inventory movement and stock valuation reports.
Provide operational and management reporting relating to stock balances and movements.
Monitor stock movement trends and highlight irregularities or control weaknesses.
Support continuous improvement of inventory and stock control processes.

Minimum Requirements:
Qualifications
Diploma or Degree in:

Supply Chain Management
Logistics
Inventory Management
Finance / Accounting
Business Administration or related field

Experience
Minimum 3–5 years’ experience in:

Stock control
Inventory administration
Mining, logistics, commodities, or trading environment
Strong experience working on SAP inventory and procurement modules.

Experience with:

 Purchase order processing
 Inventory reconciliations
 Invoice processing
 Month-end stock procedures
Exposure to rail, siding, port, or bulk commodity environments advantageous.

Technical Skills

Strong SAP knowledge and experience essential.
Strong Excel skills required.
Understanding of inventory valuation principles.
Strong reconciliation and reporting capability.
Ability to analyse operational reports versus system reports.

Key Competencies:

Exceptional attention to detail
Strong administrative and organizational skills
High level of accuracy and accountability
Strong reconciliation and problem-solving ability
Ability to work under pressure and meet deadlines
Strong communication and follow-up skills
Ability to engage effectively with operations and finance teams
Process-driven and control-focused mindset

Success Measures for the Role

Maintain accurate SAP stock records across all entities
Ensure timely PO processing and closure
Minimise stock variances and unresolved discrepancies
Deliver accurate month-end inventory and valuation reporting
Improve alignment between operational stock movements and SAP records
Support efficient invoicing and inventory flow through the business

Apply via company website ( http://www.ozaholdings.com/ ) or

webapp.placementpartner.com