Website South African Maritime Safety Authority
The South African Maritime Safety Authority (SAMSA) is a South African government agency established on 1 April 1998 as a result of the 1998 South African Maritime Safety Authority Act 5.[1] as such it is responsible for the implementation of current International & National Regulations regarding th… read moree Maritime Industry as well as upon all recreational marine vessels within its jurisdiction. SAMSA via the administration and/or management of all things marine related is in effect the governing authority and as such is required to investigate maritime accidents/incidents & to provide various marine related services both on behalf of Government as well as to Government
KEY PERFORMANC AREAS
Provide administrative support to the Office of the Company Secretary
Provide administrative support to the Company Secretary and the Deputy Company Secretary
Keep record of all documents and communication pertaining to the Office of the Company Secretary. Liaise with external stakeholders and staff in other departments and provide information to callers
Coordinate logistics (i.e. meeting arrangements, catering, etc.) relating to the activities of the Office of the Company Secretary
Prepare all local and international travel arrangements for the Office of the Company Secretary as well as the Board and Committee members through submitting relevant documentation to the travel department
Process financial transactions (invoices, receipts, payments, etc.), invoice control, assist with compiling the budget, ensure that office stays within budget, prepare an expenditure summary for the Office of the Company Secretary, and forward invoices for payment
Prepare payments for Board and Committee members, suppliers, and contractors
Maintain inventory and timeously submit requests for required stationery and all other office requirements SCM
Support and assist in the execution of all relevant Company Secretariat services
Assist in the coordination of internal and external events for the Company Secretary including meetings and events between the Chairperson of the Board, the CEO and other Board / Committee members
Prepare meeting packs to ensure that all relevant information is prepared, circulated, and received by all concerned stakeholders timeously, prior to Board and Committee meetings
Facilitate submission of reports from EXCO
Ensure timeous follow ups and submission of Board and Committee meeting reports from EXCO or the CEO’s Office as per the scheduled meeting agenda provided by the Company Secretary and / or the Deputy Company Secretary
Stakeholder Liaison (Internal and External)
Build, support and maintain healthy, diverse internal (peers / team members / managers) relationships, as well as external relationships to ensure achievement of organizational goals
Provide relevant and specialized technical support, where required, to peers and colleagues to ensure the achievement of objectives
Self-Management
Actively and realistically manage own performance.
Actively implement own Individual Development Plan.
Ensure individual performance ratings are aligned to departmental achievements.
Compile and submit performance contract and reviews timeously to HC.
Keep information confidential and treat strategic issues with the required levels of responsibility and sensitivity.
Support the transformation to a high-performance organisation and model behaviours that are in line with the SAMSA leadership values and culture.
Requirements
QUALIFICATIONS
Higher Certificate in Corporate Governance/Legal qualification (NQF 5)
National Diploma in Corporate Governance/Legal qualification (NQF 6) would be an added advantage
Corporate Governance Institute South Africa (CGISA) qualification would be an added advantage
EXPERIENCE
5 to 7 years administration experience
Experience in Company Secretary’s office would be an added advantage
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