Publicis Groupe
Overview
The Digital Production Assistant / Project Manager is a key operational driver responsible for managing digital-first production workflows, coordinating suppliers and internal teams, and ensuring projects are delivered on time, on budget, and to specification.
The position plays a central role in the successful delivery of projects, working across production and project management disciplines. This role is responsible for translating briefs into actionable plans, coordinating internal teams and external suppliers, managing timelines and budgets, and ensuring work is delivered to a high standard.
Operating in a fast-paced environment, the role requires a highly organised, detail-oriented individual who can manage multiple projects simultaneously while maintaining strong communication, structure, and momentum from brief through to final delivery.
Responsibilities
Production & Project Delivery
Manage the end-to-end delivery of projects, from initial brief through to final execution
Facilitate production briefs entering the system and ensure clarity of scope, requirements, and timelines
Coordinate and manage suppliers across print, digital, and integrated production outputs
Ensure all deliverables meet agreed quality standards, specifications, and deadlines
Project Management & Planning
Create, manage and maintain detailed project timelines, milestones, and schedules
Monitor project progress, proactively identifying risks, bottlenecks, or delays
Implement solutions to maintain momentum and ensure projects stay on track
Manage multiple concurrent projects without compromising accuracy or delivery standards
Maintain organised project documentation and status tracking
Supplier & Stakeholder Management
Act as a key point of contact between internal teams and external suppliers
Allocate work to suppliers based on availability, skillset, scope, and cost efficiency
Build and maintain strong working relationships with suppliers and internal stakeholders
Support supplier onboarding and ongoing supplier administration
Ensure clear communication and alignment across all parties involved in a project
Financial & Administrative Management
Track and manage project budgets throughout the production lifecycle
Ensure financial processes and workflows are followed accurately
Maintain awareness of costs, approvals, and budget constraints
Flag potential scope creep, budget risks, or timing implications early
Support financial documentation, cost tracking, and reconciliation
Collaboration & Communication
Work closely with Client Service and internal teams to gain a thorough understanding of project requirements
Translate briefs into clear, actionable production instructions
Facilitate regular check-ins, status updates, and project meetings
Ensure all teams are aligned on priorities, deadlines, and deliverables
Communicate clearly, professionally, and proactively at all times
Qualifications
Experience & Background
A minimum of 3+ years experience working within an advertising agency environment
Strong exposure to production workflows, supplier management, and financial processes
Experience working across administrative, operational, and production functions
Proven ability to support high-volume, fast-moving project environments
Additional information
Skills & Capabilities
Strong hybrid capability across both production and project management
Excellent organisational, planning, and time-management skills
High attention to detail and strong documentation discipline
Confident multitasker with the ability to manage competing priorities
Strong problem-solving skills with a calm, solutions-focused approach
Excellent verbal and written communication skills
Strong interpersonal skills and the ability to build positive working relationships
Financial awareness and budget management capability
Tools & Systems
Project management and production tools
Microsoft Word, Excel, and PowerPoint
Ability to quickly learn and adapt to new systems and workflows
Personal Attributes
Highly reliable, proactive, and self-motivated
Calm under pressure and comfortable working in deadline-driven environments
Positive, collaborative team player
Naturally organised with a strong sense of ownership and accountability
Committed to continuous learning and professional development
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