Website Old Mutual
Old Mutual Limited (OML) is a premium African financial services group that offers a broad spectrum of financial solutions to retail and corporate customers across key markets in 14 countries.
Job Description
The Executive Personal Assistant provides high-level administrative support to the Chief Operations Officer for Group Technology and Transformation, managing complex diaries, coordinating meetings and travel, handling confidential information, and supporting office operations. The role requires strong organisational skills, proactive problem-solving, and the ability to work independently.
Diary & Meeting Management
Effective management of diaries (scheduling of appointments, internal and external meetings and conferences, and ensuring timely resolution of calendar conflicts).
Ensure that the Executives are equipped with necessary documentation to proceed with meetings.
Travel, Events & Functions
Provide department with support in relation to arranging functions, venue bookings, and making travel arrangements when necessary.
Organise complex and detailed travel plans and itineraries (local and international), and compile documents for travel-related meetings. Facilitate visas, forex and booking as well as logistics.
Office Administration & Infrastructure
Responsible for office infrastructure, e.g. office equipment and ordering stationery.
Develop and manage an efficient filing system.
Executive Support, Reporting & Correspondence
Accountable for completing tasks of a personal nature on behalf of the senior manager.
Support the Executive Managers by collating reports, business presentations, drafting correspondence and taking minutes for meetings chaired the Executives (if required).
Perform secretarial duties for executives and other senior employees in the team, when required.
Financial Administration
Could be accountable for the management of a budget or significant spending on a budget.
Manage and ensure the sign-off and processing of supplier invoices. Maintains confidentiality of information.
Coordination, Onboarding & Stakeholder Management
Responsible for the procurement of assets, arranging relevant access and provision of relevant documentation for new hires reporting into the Executive Managers.
Ability to redirect tasks, queries and escalations to relevant Executive’s direct reports.
Supports vendors and external parties with logistics on behalf of executive manager.
MINIMUM REQUIREMENTS
Education
Grade 12
A 3 year tertiary qualification in Business Administration, or equivalent experience
4 years relevant experience
Requirements
Proficiency in MS Office
Some technical knowledge about area of operation
Experience in managing budgets
Excellent organisational skills
Attention to detail
Deadline orientated
Ability to prioritise work in order of importance and risk
Excellent communication and interpersonal skills
Strong pro-active problem-solving skills
Ability to work under pressure
Good interpersonal skills
High level of ownership and independence (able to run the office in the absence of the Executives for long periods of time)
Adequate stakeholder management experience (working with Executives)
Competencies
Directs Work
providing direction, delegating, and removing obstacles to get work done.
Drives Results
Consistently achieving results, even under tough circumstances.
Ensures Accountability
Holding self and others accountable to meet commitments.
Manages Complexity
Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
Optimizes Work Processes
Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Plans and Aligns
Planning and prioritizing work to meet commitments aligned with organizational goals
Tech Savvy
Anticipating and adopting innovations in business-building digital and technology applications
Skills
Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review
Competencies
Directs Work
Drives Results
Ensures Accountability
Manages Complexity
Optimizes Work Processes
Plans and Aligns
Tech Savvy
Education
NQF Level 3 & NQF Level 2 – Below school leaving
Closing Date
05 May 2026
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Apply via company website ( https://www.oldmutual.com ) or