Website West Coast Personnel
West Coast Personnel streamlines the recruitment process by presenting the best-vetted candidates, on time. Our Recruitment service is free and your company pay for our expertise after the successful candidate has commenced employment. Our EOR service issues employment contracts on your behalf, hand… read moreles payroll, salaries and statutory responsibilities and charges a monthly service fee per worker. West Coast Personnel offers a range of add on services: background checks – criminal, credit, education and reference checks – so you know you’re recruiting reliable staff. Our international standard skills testing software ensures that candidates can do what they say.
Job Description:
Our client, a well-established transport company handling 36-ton truck loads, is seeking an experienced Finance Administrator to join their team in Bellville. This role is ideal for someone with a background in transport and logistics administration, particularly with experience in fleet and financial coordination.
Work Hours: Monday–Friday, 08:00–17:00 (No weekends or public holidays)
Key Responsibilities:
Proof of Delivery (POD) Administration
Accurately verify and record PODs for both internal and external fleets, including couriers
Investigate and resolve discrepancies or missing documentation
Maintain an organised, accessible POD filing system
Creditors & Debtors Management
Process and reconcile supplier invoices
Manage payment schedules, ensuring timely payments
Handle supplier and customer account queries professionally
Issue invoices and follow up on outstanding payments
Negotiate payment plans where necessary
Financial Administration
Maintain accurate creditor and debtor records
Reconcile accounts and prepare cash flow and balance reports
General Office & Reception Duties
Assist with reception duties, ensuring professional communication with all visitors and callers
Liaise confidently with drivers, couriers, suppliers, and customers
Provide administrative support across the team
Problem Solving & Compliance
Identify and resolve issues related to deliveries, invoicing, and account discrepancies
Ensure compliance with company policies and relevant industry regulations
Complete tasks accurately and within required deadlines
Team Collaboration
Work cohesively within a team environment to meet company objectives
Requirements
Proven experience in a similar administrative role within the transport/logistics sector
Strong proficiency in MS Office (especially Excel, Word, Outlook)
Familiarity with Datatim is an advantage
Highly organised with exceptional attention to detail
Ability to work methodically and meet deadlines
Own vehicle and reliable transport
Professional, punctual, and customer-focused attitude
Salary: R20 000.00 Monthly Basic Salary
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