Website Pump & Abrasion Technologies
We constantly challenge the status quo. Each day, we look for ways to define challenges and opportunities in slurry pumping systems. We continuously make advances in the mining industry by introducing new forward-thinking ideas and providing solutions to today’s most critical challenges.
We are seeking a highly organized and detail-oriented individual to join our team as a Financial Administrator. The ideal candidate will have a strong background in finance and accounting, with the ability to manage and maintain the financial records of our organization.
Key Competencies & requirements:
Grade 12 or equivalent
Accounting and Mathematics up to Grade 12
Financial Management / Accounting qualification (FET-level)
5 yrs relevant experience in finance admin, creditors/debtors/creditors control and relationship management and supervision
Previous experience as debtors/creditors
debtors/creditors/creditors administration
debtors/creditors/creditors reporting
Office administration
MS Excel (Intermediate)
MS Word (Basic)
Accounting packages
Syspro
English
Afrikaans
Good interpersonal skills
Team working
Detail orientated
Resilience
Deadline driven
Structured working
Assertive
Problem solving
Self starter
Drivers licence with own vehicle
Must be able to work overtime when required
Key Functions of Role, BUT NOT LIMITED TO:
Account Administration:
Maintain master data, ensure systems update correctly etc.
Ensure debtors/creditors’ accounts’ data is up-to-date, correct and update correctly
Ensure all form and notice writing templates are up-to-date and relevant
Improve departmental processes and procedures to ensure effectiveness and efficiencies
Customer Invoicing:
Administer billing process, incl monthly admin fees etc.
Customer Receipts:
Administer outstanding debt follow-up process incl management and submission of debit orders
Drive and follow-up bank account verification process
Administer acknowledgement of debt process
Communications:
Handle escalated debtors/creditors’ queries
Liaising with internal departments
Debtors/creditors reporting:
Compile debtor reports as and when required incl invoicing totals
Report on debtors/creditors for weekly management meetings
Provide relevant data from the system
Financial administration:
Compile monthly recons
Maintain contract register
liaising with banking, suppliers and other stakeholders re finance queries
Assist with continuous improvement of financial processes
Transactional activities for debtors/creditors:
Processing invoices, RTS and payments
Monthly creditors reconciliations
Obtaining approval for orders and invoice payments, requesting of correct financial documents
Daily filing of journals, requisitions and invoices, payments etc.
Weekly reporting:
Processing and printing of purchase orders
Managing of queries about debtors/creditors accounts
Perform day to day management of all payment cycle activities and provide efficient client service:
review and verify invoices and pmt requests
sort, code and match invoices/RTS
set invoices up for payment
enter and upload invoices into system
prepare and process electronic transfers and payments
prepare and perform payment runs
post transactions to journals, ledgers and other records
reconcile accounts payable transactions
monitor accounts to ensure payments are up to date
research and resolve invoice discrepancies and issues
maintain vendor files, including internet banking
correspond with vendors and respond to inquiries
produce monthly reports
assist with month end closing incl preparation of accruals and journals
provide supporting documentation for audits
Liaise with internal and external clients incl engage with banks/ customers for unallocated deposits
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Continuously improve payment processes
Ad Hoc:
Maintain asset register
Manage stationery
Other accounting tasks as needed
Operational and administrative tasks as needed
Stand-in duties for colleagues
Review and arrange for bank payment releases
Oversee and administer petty cash process
Assist colleagues with overflow work
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