Website GIBB Engineering and Architecture
GIBB is a leading multi-disciplinary engineering consulting firm based in South Africa with 67% Black ownership. The firm has a strong African orientation with a wide geographical footprint on the continent. The firm has been operating since 1956 and has proven capabilities in deliverin… read moreg world-class projects of any magnitude. GIBB prides itself on delivering high quality projects underpinned by an independently certified ISO 9001 quality system since 1999. GIBB recognises and appreciates the potential offered by the African continent. Accordingly, GIBB has, over the years, developed an in-depth understanding of the challenges of developing infrastructure in Africa. This has contributed to the firm’s position as the partner of choice for the private sector, state owned enterprises (SOEs) and governments who seek knowledgeable people, with proven experience and the expertise to respond to the numerous infrastructure demands and needs of the continent. Our Experience GIBB has executed various and complex projects across various sectors and engineering disciplines across many African countries. The firm remains committed to achieving excellence in every project, and is proud to be the firm of choice for the continent’s greatest engineers, who are leading experts in their fields. GIBB’s technical expertise is enhanced through our relationships with various global partners. GIBB is conscious of the environment in which it operates in and continuously seeks ways to offer sustainable solutions on its projects. The winning combination of top-talent, in-depth industry knowledge, well-earned reputation for excellence and commitment to timeous, within budget delivery ensures that the client is guaranteed ultimate success of every project. Woodmead North Office Park 54 Maxwell Drive Woodmead 2191
Key Performance Areas (KPAs)
Front Office & Reception Management
Manage the reception area, ensuring a welcoming and professional environment for all visitors.
Greet and assist visitors, ensuring adherence to company protocols.
Answer, screen, and direct incoming calls professionally; take and relay accurate messages.
Handle general enquiries and direct them to the appropriate individuals or departments.
Assist with general reception-based administrative tasks such as filling out forms, filing, and responding to phone and email enquiries (non‑duplication).
Administrative Support
Provide comprehensive administrative support to SVAI Executives, including:
Meeting coordination and logistics
MS Office support
Travel arrangements and driver requests
Handling deliveries and related logistics
Coordinate diaries and schedules for Directors and Executives.
Assist with the preparation and submission of expense claims.
Manage and maintain leave schedules, particularly during peak holiday periods.
Assist with onboarding processes, including the setup of new employees.
Provide administrative support for recruitment processes.
Support the Project Administrator with ad hoc administrative tasks when required.
Document & Systems Management
Maintain and manage the Studio’s document library.
Administer and ensure accuracy of the electronic Document Management System.
Support quality management processes by liaising with Project Leaders to complete and close quality checks.
Finance & Project Administration
Prepare, verify, and capture project invoices and manage sub‑consultant payments.
Assist with capturing and processing monthly disbursements.
Perform project account reconciliations and audits.
Compile financial spreadsheets, reports, statements, and other financial documents as required.
Receive and capture cash payments (petty cash).
Marketing & Stakeholder Support
Fulfil marketing representative responsibilities as required.
Support internal and external communication initiatives where applicable.
General Office Administration
Manage incoming and outgoing mail, courier services, and deliveries.
Oversee stationery and consumables for the Studio.
Provide general administrative support across the Studio as needed.
Requirements
Qualifications
Grade 12 (Matric) is essential.
A Certificate or Diploma in Office Administration, Business Administration, or Secretarial Studies.
A Financial Administration or Bookkeeping certificate is highly advantageous.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience and Skills
Minimum of 3 years’ experience in an office administrator or a receptionist role.
At least 2 years’ experience in financial admin.
Exposure to marketing activities and/or quality management systems will be advantageous.
Apply via company website ( https://www.gibb.co.za/ ) or
gibb.mcidirecthire.com
To apply for this job please visit gibb.mcidirecthire.com.