Website Oza Holdings
Oza Holdings, an expert in the Mining and Metals industry, we are versatile, imaginative problem solvers who improve whatever we touch. We operate with quiet confidence, honesty and reliability, providing a sense of security to all who deal with us. We are trusted experts, committed to excellence… read more, achieving our goals by understanding the needs of others and providing only the highest quality solutions. People are central to our business and we strive to develop our employees to be effective leaders in their areas of expertise. We make a difference by prioritising safety and care for the environment and communities we operate in. Thornhill Office Park, Building 5 94 Bekker Road, Ext 60 Vorna Valley, Midrand 1686
To supervise and optimise the end-to-end creditors and payment function by ensuring accurate invoice processing, timely vendor payments, effective vendor relationship management, ERP/SAP vendor master control, reporting, reconciliations, and continuous process improvement while ensuring compliance with company policies and payment deadlines.
Invoice Auditing & Accuracy
Audit and verify supplier invoices for completeness, accuracy, correct approvals, pricing, VAT, and supporting documentation.
Ensure 100% invoice audit accuracy before processing.
Identify and resolve invoice discrepancies timeously.
Discounts & Rebates Management
Capture and monitor supplier discounts, rebates, and negotiated payment terms accurately.
Ensure all applicable discounts are claimed within agreed timelines.
Vendor Payments Management
Ensure timely processing of vendor payments in accordance with approved payment terms.
Prepare and manage payment batches and payment advices.
Ensure payment accuracy aligns with approved vendor reconciliations.
Creditors Team Supervision
Monitor creditors team performance against deadlines and service standards.
Track turnaround times and responses to vendor and internal queries.
Provide support, guidance, and performance feedback to creditors clerks.
Vendor Relationship Management
Liaise with vendors regarding account queries, payment issues, and reconciliations.
Align supplier credit limits and ensure prompt query resolution.
Maintain positive supplier relationships to ensure uninterrupted supply.
Vendor Master Administration
Act as custodian of the vendor master database.
Oversee vendor onboarding, updates, maintenance, and approvals within ERP and SAP systems.
Ensure vendor information is accurate, compliant, and up to date.
Payment Schedule Management
Prepare and present consolidated monthly payment schedules for all entities.
Ensure payment schedules are circulated for approval by the 25th of each month.
Vendor Ageing & Debit Balance Control
Ensure vendor ageing does not exceed 30 days unless formally approved.
Monitor, investigate, and resolve debit balances.
Circulate monthly ageing and debit balance reports.
Processing Time Management
Track invoice processing and payment turnaround times.
Reduce processing cycle times to less than 2 working days.
Monitor Purchase Approval (PA) processing times from creation to approval.
PA Tracking & Reporting
Prepare monthly reports highlighting PA approval delays.
Escalate long outstanding approvals to management.
Reconciliations & Tracking
Track invoices processed, PAs completed, and reconciliations performed per creditors clerk.
Ensure monthly vendor reconciliations are completed accurately and timeously.
Ensure zero unresolved balances on reconciliations.
Payment Accuracy & Compliance
Ensure payment advices are accurate and aligned to approved reconciliations.
Maintain compliance with company financial controls and policies.
Automation & Process Improvement
Drive automation initiatives within the creditors and payment process.
Identify opportunities to reduce processing time, cost, and manual intervention.
Reporting & Communication
Prepare, circulate, and track the following reports timeously:
Vendor onboarding, credit application, and credit limit status reports
Vendor balances and reconciliation reports
Payment advice processing reports
Open PA reports
Debit balance reports (circulated every Monday)
Self KPI assessment reports
Advance & Urgent Payment Tracking
Track all advance payments and ensure resolution within 7 days after material delivery.
Monitor urgent payment requests and provide feedback within 1 working day.
Training & Development
Train and mentor creditors clerks on processes, systems, compliance, and best practices.
Support continuous skills development within the team.
Ad Hoc Duties
Perform additional duties and finance-related tasks as required by management.
Key Performance Indicators (KPIs)
100% invoice audit accuracy
Vendor ageing maintained within 30 days
Monthly payment schedules circulated by the 25th
Invoice/payment processing turnaround below 2 working days
Timely completion of vendor reconciliations
Reduction in unresolved debit balances
Response time to urgent payment requests within 1 working day
Resolution of advance payments within 7 days
Accurate and timely reporting circulation
Continuous process automation improvements
Minimum Requirements
Qualifications:
Diploma or Degree in Finance, Accounting, Bookkeeping, or related field
Experience
Minimum 5 years’ experience in Accounts Payable / Creditors environment
Minimum 2 years supervisory experience
Experience working on ERP systems and SAP essential
Skills & Competencies
Strong reconciliation and auditing skills
Advanced Excel and reporting skills:
Strong knowledge of creditors and payment processes
Attention to detail and high level of accuracy
Strong communication and vendor management skills
Deadline driven and highly organised
Problem-solving and analytical ability
Leadership and team management capability
Systems Knowledge
SAP
ERP systems
Microsoft Excel (Advanced)
go to method of application »
Apply via company website ( http://www.ozaholdings.com/ ) or