Website HandPicked Recruitment
HandPicked Recruitment was established with the sole purpose to help companies find the best possible candidates, those that fit the companies’ culture and want to build their careers by making a positive difference in today’s life. Our aim is to help our Clients minimise their staff turnover b… read morey ensuring the best possible candidates are identified and presented. The results are that our clients end up with the best qualified employees in positions where they want to be, resulting in better staff retention and employee satisfaction. We help future employees find their ideal jobs where they can build long lasting careers which is in our Clients advantage in the long term.
Job Overview
HandPicked Recruitment is seeking an experienced and detail-oriented Portfolio Manager to manage a portfolio of sectional title schemes, homeowners’ associations (HOAs), and/or commercial properties. The successful candidate will be responsible for ensuring compliance, financial oversight, client satisfaction, and effective scheme management in line with South African property legislation.
Minimum Requirements
NQF Level 4 Real Estate qualification (completed or in progress)
Valid Fidelity Fund Certificate (FFC)
Proven experience in sectional title and/or HOA portfolio management
Strong knowledge of South African property legislation (STSMA, CSOS, Property Practitioners Act)
Experience working with property management systems (e.g. WeConnectU, MRI, PropData)
Proficient in Microsoft Office (Excel, Word, Outlook)
Valid driver’s license and own reliable transport
Key Responsibilities
Portfolio & Client Management
Manage a portfolio of sectional title schemes, HOAs, or commercial properties
Act as the primary liaison between trustees, owners, and service providers
Provide professional guidance to trustees on governance, financial, and operational matters
Build and maintain strong client relationships, ensuring service excellence
Meeting Management (Statutory Requirements)
Attend and manage a minimum of six (6) statutory meetings per client per financial year
Facilitate meetings including budget meetings, AGMs, and trustee meetings
Prepare and distribute full meeting packs (agendas, financial reports, supporting documents)
Chair or guide meetings in a professional and compliant manner
Record accurate meeting minutes and ensure distribution within required timeframes
Ensure implementation and tracking of all resolutions
Financial Oversight
Review budgets, financial statements, and levy collections
Assist trustees with budget preparation and approvals
Monitor arrears and cash flow management
Ensure correct allocation of income and expenses
Liaise with accountants and auditors
Compliance & Governance
Ensure compliance with applicable legislation, including:
Sectional Titles Schemes Management Act (STSMA)
CSOS requirements
Property Practitioners Act
Ensure agendas and minutes are circulated via the property management system
Upload meeting minutes within prescribed legal timeframes
Maintain and prepare audit files for each scheme
Ensure all statutory submissions, insurance, and governance documentation are up to date
Maintain accurate and compliant records for all schemes
System & Administrative Management
Manage and maintain property management systems (e.g. WeConnectU, MRI, PropData)
Ensure accurate capturing and updating of owner, trustee, supplier, and financial information
Oversee billing, debit orders, and statement distribution
Ensure alignment between management systems and banking platforms (e.g. Netcash)
Generate reports for trustees and internal stakeholders
Identify and resolve system discrepancies
Maintenance & Facilities Coordination
Oversee maintenance and repair matters
Obtain and evaluate quotations
Appoint and manage contractors in line with procedures
Conduct site inspections where required
Ensure properties meet safety and operational compliance standards
Legal & Risk Management
Assist with dispute resolution within schemes
Liaise with attorneys on collections and legal matters
Ensure enforcement of scheme rules
Identify and mitigate operational and legal risks
Communication & Reporting
Maintain clear and professional communication with all stakeholders
Issue notices, updates, and correspondence
Provide regular portfolio performance reports
Ensure transparency and accountability at all times
Key Skills & Competencies
Strong financial acumen and budgeting skills
Excellent administrative and system management abilities
Strong communication and interpersonal skills
High level of attention to detail and organisational skills
Ability to manage multiple schemes and deadlines effectively
Problem-solving and conflict resolution skills
Professionalism and client-focused approach
Advantageous
Relevant qualification in Property Management, Finance, or Business
Experience managing large or complex property portfolios
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