MAIN FUNCTIONS OF THE JOB INCLUDE:<\/p>\n
Security<\/p>\n
\tAssist in overseeing daily security operations at head office and branches.
\n\tLiaise with security personnel and branch managers to resolve security issues.
\n\tMonitor guard performance, patrols, and monthly reports.
\n\tReview and process security service invoices and payment requisitions.<\/p>\n
Occupational Health & Safety<\/p>\n
\tMonitor and ensure compliance with OHS regulations through audits, site visits, and regular follow-ups.
\n\tCoordinate and document quarterly OHS meetings, fire drills, and evacuation drills.
\n\tMaintain up-to-date OHS signage and training records across all sites.
\n\tPrepare and submit monthly and quarterly compliance reports to the Facilities Manager and Executive Committee.
\n\tTrack and follow up on all outstanding safety issues and audit queries.<\/p>\n
Cleaning<\/p>\n
\tMonitoring daily cleaning operations to ensure service standards are met.
\n\tManaging and controlling stock levels of consumables within budget.
\n\tCoordinating additional cleaning services as needed.
\n\tMaintaining daily staff registers and ensuring appropriate staffing levels.<\/p>\n
Maintenance and General Maintenance of the Building<\/p>\n
\tAssisting in the coordination of building maintenance, including electrical, plumbing, HVAC, structural checks, and pest control.
\n\tConducting regular inspections of air-conditioning units, generators, UPS systems, and other critical infrastructure.
\n\tOverseeing maintenance of CCTV, alarm systems, and garden services in collaboration with relevant departments and service providers.
\n\tEnsuring compliance with service level agreements for routine cleaning, deep cleans, and external contractor services.<\/p>\n
Parking Area Management including Company Pool Vehicles (Update in line with Supervisor)<\/p>\n
\tManaging parking facilities and ensuring accurate monthly fee collection and reporting.
\n\tMaintaining cleanliness and order in basement and podium parking areas.
\n\tOverseeing company vehicle maintenance, licensing, insurance claims, and servicing.
\n\tCoordinating with Legal on vehicle-related incidents and managing vehicle acquisitions and disposals.
\n\tReviewing and authorizing auto card reconciliations and payment requisitions for vehicle expenses.<\/p>\n
Office Administration<\/p>\n
\tAssisting with oversight of reception, switchboard, and general office support staff.
\n\tManaging departmental registers, mail handling, and payment requisitions.
\n\tProviding backup support for reception and switchboard when needed.
\n\tMonitoring debit card usage and processing monthly accruals.
\n\tMaintaining and updating the fixed asset register and related systems.<\/p>\n
Courier & Document Services<\/p>\n
\tCoordinating local and international document, equipment, and goods shipments.
\n\tCompleting courier forms and maintaining a courier register.
\n\tTracking deliveries and reconciling courier service accounts.
\n\tReviewing courier service providers annually with the Facilities Manager.
\n\tAssisting with the replication, collation, and distribution of documents as needed.
\n\tHandling bulk photocopying, binding, and preparing Director\u2019s packs for meetings.
\n\tFiling documents and maintaining photocopier equipment.
\n\tMonitoring and reporting photocopier usage to Finance.<\/p>\n
Stationery Management<\/p>\n
\tOrdering and purchasing office stationery, ensuring proper authorisation.
\n\tMonitoring and reconciling stationery stock levels.
\n\tOverseeing the ordering process via the Waltons system.
\n\tCoordinating printed stationery orders for various departments and branches in collaboration with Marketing.<\/p>\n
Travel, Accommodation and Car Hire<\/p>\n
\tAssisting with the booking of local and international air travel through the travel management company and TravelIT.
\n\tCoordinating car hire and transportation for staff as requested by HR and departments.<\/p>\n
Driver & Messenger Duties<\/p>\n
\tConducting weekly checks on vehicles for roadworthiness, including oil, tyres, and cleanliness.
\n\tReconciling vehicle petrol card accounts and vouchers monthly.
\n\tHandling the collection and delivery of documents, as well as transporting staff and management to meetings, branches, and the airport.<\/p>\n
Mail Functions<\/p>\n
\tSorting and distributing incoming mail, ensuring dual control and accuracy.
\n\tRecording and processing all outgoing mail, including registered, priority, and bulk mail.
\n\tManaging the franking machine, including daily reconciliation and arranging credits.
\n\tHandling hand deliveries, ensuring they are registered and delivered to the correct departments.
\n\tAllocating postage costs to relevant departments and maintaining organized records<\/p>\n
Messenger Services<\/p>\n
\tArranging postage and collection of mail to and from the Post Office.
\n\tReconciling postage and parking vouchers on a weekly basis.
\n\tMonitoring and following up with local authorities to ensure no traffic violations for company vehicles.<\/p>\n
Relief Duties<\/p>\n
\tGreeting and directing visitors to the appropriate staff, ensuring a professional first impression.
\n\tHandling hand deliveries and courier parcels, ensuring proper registration and notification.
\n\tMaintaining the cleanliness and organization of the reception area and entrance foyer.
\n\tMonitoring the functioning of the reception area television.<\/p>\n
Requirements<\/p>\n
QUALIFICATIONS<\/p>\n
\tBCom degree or relevant qualification
\n\tValid driver’s licence<\/p>\n
PREFERRED\u00a0EXPERIENCE<\/p>\n
\t\u00a0A minimum of 2-3 years within the facilities industry
\n\tProject managements experience be advantageous<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Al Baraka Bank South Africa","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"Al Baraka Bank, registered in South Africa since 1989, pioneered Islamic banking in this country in response to an identified need for a system of banking which adhered to Islamic economic principles. The bank, with its Head Office in Durban and a strategically located national branch network, is So... read moreuth Africa\u2019s only fully-fledged Islamic bank and is a subsidiary of the international Al Baraka Banking Group B.S.C., which has established one of the largest international Islamic banking groups in the world.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[16],"job-types":[12],"class_list":["post-10545","job_listing","type-job_listing","status-expired","hentry","job_listing_region-kwazulu-natal","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/10545","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=10545"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=10545"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=10545"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}