Duties and responsibilities:<\/p>\n
Research Administration\u00a0<\/p>\n
\tProcess, compile and monitor research outputs.
\n\tSend all research-related documents to Deans, faculties, and staff members.
\n\tCompile training documents and manuals for all capturers.
\n\tProvide training to capturers.\u00a0
\n\tUpdate and prepare all e-forms and backend of the research module on the Research Information Management System (RIMS).\u00a0
\n\tReview all outputs on RIMS.
\n\tCapture outputs in certain cases.
\n\tCirculate all outputs electronically to sub-committees for internal reviewing.\u00a0
\n\tCommunication between authors, capturers, and the Department of Higher Education and Training (DHET).
\n\tObtain all supporting documentation to be uploaded to RIMS in support of outputs.\u00a0
\n\tPrepare all documents ready for when our journals are audited.
\n\tHandle all the enquiries during the audit process.
\n\tRun reports and provide reports to numerous different individuals and entities regularly.
\n\tProvide numerous research-related statistics to top management, deans, and heads of departments.
\n\tHandle all data matters relating to outputs for internal and external purposes.<\/p>\n
General Administration\u00a0<\/p>\n
\tFile documents.\u00a0
\n\tHandle all general queries and enquiries pertaining to research and output matters.
\n\tUpdate all relevant research documentation as needed.\u00a0
\n\tCompile letters for staff to confirm outputs.<\/p>\n
Financial Administration\u00a0<\/p>\n
\tCompile Research Awards payment summaries after submission to DHET.
\n\tDistribute this summary report to faculties.\u00a0
\n\tAfter feedback, compile a journal transfer letter to the finance department.\u00a0
\n\tCapture Ad hoc claims on the system.\u00a0
\n\tHandle all queries in this regard.
\n\tSummarise all payments for each output year.<\/p>\n
Meeting Administration\u00a0<\/p>\n
\tHandle the agenda and minutes of the UFS Journal editors’ meeting.\u00a0
\n\tHandle most of the administration of this meeting.
\n\tDistribute relevant information to the committee members.
\n\tResponsible for the yearly payments of the honorarium to all editors and co-editors.
\n\tHandle most of the journal-related enquiries.
\n\tSchedule meetings between 2 and 4 times a year.<\/p>\n
Coordination\u00a0<\/p>\n
\tServe as the contact between DHET and other research entities and the UFS, pertaining to research output matters.
\n\tCommunicate all relevant information to all relevant parties at the UFS.
\n\tDistribute all reports and relevant information to all parties involved (mostly UFS).
\n\tLiaise with DHET and other research entities on behalf of UFS staff concerning research-related matters.
\n\tWork closely with the external auditors for research outputs submission and provide training if required.<\/p>\n
Inherent requirements:<\/p>\n
\tA bachelor\u2019s degree or an advanced diploma\/BTech degree\/postgraduate certificate on NQF Level 7 or a three-year national diploma on NQF Level 6.
\n\tMinimum of two (2) years relevant working experience relating to the duties and responsibilities.
\n\tProven experience on the following systems, Scival, RIMS and ROSS.<\/p>\n
Recommendations:<\/p>\n
\tKnowledge of a university environment, policies, procedures and relevant systems.
\n\tExcellent Excel knowledge and skills.<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
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