KEY RESPONSIBILITIES:<\/p>\n
\tEnsure that all input pertaining to payment of employees\u2019 benefits are submitted and received timeously. Perform audit checks to ensure that all input received is captured correctly on the payroll system. Upload electronic 3rd party deduction schedules monthly i.e. files received from third parties. Verify and unlock salary related and bank account transactions on the SAP HR system captured by Payroll Officers. Verify and unlock overtime transactions captured by Payroll Officers and Regional HR Administrators. Capture any changes to Executive management salary detail or bank detail, for Manager: Remuneration & HRIS to verify and unlock. Verify and unlock authorization excess overtime hours to be captured for different regions.
\n\tDraw Payroll Variance reports for each one of the 3 payrolls and do checking for variances from previous month on each different item on the payroll i.e. salaries, PAYE, overtime, standby, leave encashments, final payments, acting allowances, etc. Upload vendor and EFT (payroll) files as received from support service provider into Fihrst Connect Scheduler software system. Reconcile and balance vendor and EFT files according to the wage type statement drawn from the payroll. Upload files in Fihrst Connect
\n\tScheduler software for Manager: Remuneration & HRIS to verify and authorize for payment by Finance department. Submit signed-off printed documents to Finance. Liaise with Finance Department in respect of the following: Timeous salary payment requests as per procedures set out. Resolve disparities between General Ledger and Vendor Accounts referred b y Finance. Generate meaningful reports related to all of the above. Ensure that payroll related queries are attended to timeously and accurately. Develop and implement control systems and processes necessary for the payroll\u2019s success. Pro-actively plan, organize and monitor all activities of payroll personnel. Control the personnel filing manual and electronic systems. Assist Manager: Remuneration & HRIS in development of sound HR Practices. Monitor adherence to HR practices, policies and procedures.
\n\tEnsure that the core values of JW are upheld. Co-ordinate and implement current and new staff benefits, e.g. loco, housing, salary increases, performance bonuses and annual service bonuses. Ensure annually that formal long service award functions are held twice. Prepare long service award certificate and gifts within set budget. Train newly appointed Regional HR Administrators on SAP HR\/PY. Ensures that new contracts and renewals are done monthly.
\n\tEnsure letters are done monthly for long service, retirements, termination of contracts and forfeited leave to individual employees for Manager: Remuneration & HRIS\u2019s signature. Provide responses to Finance department on Payroll debtors. Stop payments on Fihrst scheduler, if necessary, for specific employees not to be overpaid. Upload rejection payment received from Fihrst Management Services on the internet. Service provider automated interface file.
\n\tEnsure completeness of all newly appointed employees\u2019 personnel files. Ensure processing of all terminations to third party companies e.g. Pension Funds, Medical Aids, etc. Ensure the submission of UIF applications to the Unemployment Insurance Fund offices.
\n\tProcess electronic final payments to terminated employees by means of special payments and authorization by the Manager: Remuneration & HRIS. Process electronic special payments in respect of leave encashments, etc. for authorization by the Manager: Remuneration & HRIS. Ensure adherence to company policies, procedures and legislation. Correspond and liaise with financial institutions as and when required regarding banking details, payments of salaries, bond payments and stop payments.
\n\tCorrespond and liaise with SARS regarding IRP5 certificates and tax directives where difficulties are experienced, or queries received. Ensure correct data generation to all pension and provident funds in connection with payment of benefits. Resolve queries with service provider companies. Liaise with the HR Information System Specialist in executing tasks on report generation on SAP HR\/PY.<\/p>\n
JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE<\/p>\n
\tNational Diploma in Payroll (NQF5)\/ HR\/Accounting (NQF6).
\n\t5 years\u2019 experience in HR Payroll Administration of which 1 year must be in SAP, Payroll Accounting and Database Management and 1 year supervision of payroll staff.
\n\tValid driver\u2019s license<\/p>\n
Apply via company website ( ) or<\/p>\n
www.johannesburgwater.co.za<\/p>\n
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