Description<\/p>\n
Job Purpose<\/p>\n
\tThe Executive Secretary for the unit will be responsible for providing a wide range of administrative, project, executive transactional and administrative support of a responsible, confidential and complex nature to ensure a seamless and consistent delivery to all clients and stakeholders, from the executive offices of the business unit.\u00a0<\/p>\n
Key Performance Areas<\/p>\n
\tComplete a broad variety of administrative tasks to support the GM and where needed the EOC team, including assisting with special projects; producing documents, reports, and presentations; collecting and preparing information for meetings with internal and external parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
\n\tServe as the primary point of contact for internal and external stakeholders on all matters pertaining to the GM\u2019s office, including those of a highly confidential or critical nature. Prioritize and determine appropriate courses of action, referrals, or responses, exercising judgement in addressing the issue at hand
\n\tWork closely with the GM to keep him\/her well informed of upcoming commitments and responsibilities, following up appropriately
\n\tAnticipate the GM\u2019s needs in advance of meetings, conferences, etc. and ensure these are actioned so that these events run smoothly
\n\tAllocate and reconcile supplier invoices correctly and resolve all queries
\n\tLiaise with vendors and ensure all documentation is in order and complete, and co-ordinate the loading of vendors on the B1SA for the GM\u2019s office
\n\tIdentify, classify, maintain and protect all confidential files, documentation and sensitive information consistent with record handling in line with legislative regulations for auditing purposes; ensuring all electronic repositories and shared folders with templates and support documentation have been updated and remain relevant
\n\tProvide a “gatekeeper” role, providing a bridge for smooth communication between the GM\u2019s office and various stakeholders, partners and suppliers, troubleshooting and resolving first line queries and issues received by the executive offices, and escalating where required
\n\tReplenish office materials such as printer supplies, paper, office supplies, etc. as is required
\n\tProvide hospitality to all guests visiting the executive office and help to create a welcoming environment
\n\tComplete reports \/ meeting minutes\/ presentations \/ departmental documents and distribute to relevant parties
\n\tSend out meeting\/event invitations in advance (within reasonable time period to accommodate delegates).
\n\tCo-ordinate team meetings, including booking of meeting venues according to meeting\/event needs\/requirements \u2013 number of people,
\n\tCo-ordinate accommodation, invite and travel logistics for various meetings as required both internally and externally
\n\tMonitor progress of projects and track volumes of project costs and payment of fees against a pre-defined budget to ensure costs are aligned with agreed contract terms and there is no disruption to projects \/ progress
\n\tWork with departmental management to ensure projects and tasks are actioned timeously
\n\tMonitor the updating of departmental rosters forecasts and rotations in line with business trends, escalating any areas of concern\u00a0<\/p>\n
Requirements<\/p>\n
Education<\/p>\n
\t2-Year Diploma in business administration or project co-ordination\u00a0<\/p>\n
Experience<\/p>\n
\tMinimum of 5-6 years experience in a projects co-ordination, or administration role \u00a0
\n\tTrack record in office management (emails, typing, minutes, diary management, etc.) and meeting co-ordination
\n\tPrevious experience using IFS is an advantage
\n\tDemonstrated experience in communicating and dealing with multiple stakeholders<\/p>\n
Skills and Knowledge<\/p>\n
\tCore behavioural competencies\u00a0
\n\tAssuring quality
\n\tCollecting information (sourcing; checking and \/ or documenting)
\n\tMaintaining Focus
\n\tActing with energy and enthusiasm
\n\tManaging customer and stakeholders
\n\tCollaborating
\n\tOrganising and co-ordinating
\n\tProblem-Solving
\n\tAnalytical skills<\/p>\n
Technical \/ proficiency competencies<\/p>\n
\tClerical Administrative functions
\n\tMinute taking \/ Typing
\n\tProject Co-ordination
\n\tIFS (Purchase requisitions)
\n\tAdvanced skills in MS Office
\n\tReporting writing skills
\n\tWritten and verbal communication skills
\n\tAbility to work with and maintain confidential information
\n\tKnowledge of Kronos is an advantage<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( https:\/\/www.suninternational.com\/ ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Sun International","_company_website":"https:\/\/www.suninternational.com\/","_company_tagline":"The Sun International brand has a proud legacy in the gaming, hospitality and entertainment sector. Its superior hotels and resorts portfolio makes it a recognized premium brand. The Sun International Group has a diverse portfolio of assets including world class five star hotels, modern and well loc... read moreated casinos, and some of the world\u2019s premier resorts. Our destinations offer experiential luxury, enduring quality and incredible adventure, supported by an authentic dedication to personal service. Today, Sun International is one of Africa\u2019s largest tourism, leisure and gaming groups and operates or has an interest in a total of 18 resorts, luxury hotels and casinos. Our entry into Latin America began in Chile in 2008 and has been a success story for the Group, giving us the track record and confidence to look for more opportunities that offer gaming opportunities in the region. Sun International\u2019s Latin American portfolio (Monticello Grand Casino in Chile, the Ocean Club Casino in Panama and the Sun Nao Casino in Colombia) has now been merged with the casino and hotel portfolio of Chile-based leader in the gaming and entertainment industry, Dreams SA, making it the largest gaming company in Latin America with operations in Chile, Peru, Colombia and Panama. Our approach has been to differentiate our hotels, resorts and casinos in architecture, service, experience, location and the mix of entertainment and activities. Creating lasting memories for our guests and customers is a core part of our DNA. We\u2019ve created some the world\u2019s most iconic hotels from The Palace of The Lost City at Sun City to The Table Bay Hotel in Cape Town. The creative architecture of these properties and the blending of their designs with their local environment make each property unique. We are committed to the development of all our employees and we make sure that equal opportunities and economic empowerment form the backbone of our human resource practices. 6 Sandown Valley Crescent, Sandton Gauteng, South Africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-11531","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/11531","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=11531"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=11531"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=11531"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}