MAIN RESPONSIBILITIES<\/p>\n
ADMINISTRATION<\/p>\n
\tAdminister Inter Branch Transfers.
\n\tPost and receive Inter Branch Transfer (IBT) stock on SAGE.
\n\tPost and transfer Inter Branch Transfer (IBT) stock on SAGE.
\n\tTransfer Inter Branch Transfer (IBT) stock to Work In progress (WIP) on SAGE.<\/p>\n
Administer branch credits, including:<\/p>\n
\tInvestigating of credit.
\n\tCollecting supporting documents.
\n\tLoading- and processing of credits on SAGE.
\n\tUpdate credit-note spreadsheet with all credits processed.
\n\tEnsure all credits are passed by month-end.
\n\tAddress all credit enquiries timeously.
\n\tPost Receiving of stock items (GRV) on SAGE.<\/p>\n
Control branch Freight administration.<\/p>\n
\tUpdate spreadsheet indicating driver drops and mileages daily.
\n\tCapture Fuel slips onto spreadsheet and raise irregularities with Management.
\n\tReconcile fuel slips and Nedbank statement to fuel spreadsheet.
\n\tPost Goods Received Vouchers (GRV) for all fuel slips on SAGE.
\n\tCapture Freight waybills onto Freight spreadsheet daily and raise irregularities with management.
\n\tReconcile Freight supplier Invoices to Freight Spreadsheet and post on SAGE.
\n\tCreate purchase orders for vehicle maintenance on SAGE.
\n\tReview charges and escalate possible over\/under charges.<\/p>\n
Control Branch PODs.<\/p>\n
\tReview PODs and ensure adherence to company requirements.
\n\tEnsure all PODs are received timeously by cross referencing to SAGE system.
\n\tScan and send PODs as requested by stakeholders.<\/p>\n
Control cash sales box, including:<\/p>\n
\tAdminister cash sales for all COD customers, ensuring correct amounts for purchase are received and receipts are issued.
\n\tUpdate and reconcile cash spreadsheet with all cash payments received.
\n\tUpdate and reconcile card payment spreadsheet with all card payment receipts received.
\n\tPost banking weekly.<\/p>\n
Control petty cash box, including:<\/p>\n
\tCapture petty cash expenses and raise discrepancies\/irregularities with management.
\n\tAlways ensure petty cash box balances.
\n\tComplete general administration duties as required by the needs of the branch.
\n\tFiling.
\n\tArchiving of historic documents.
\n\tData capturing.
\n\tArrange refreshments for guests, meetings etc.
\n\tAdd new employees to clock-in system.
\n\tArrange services for the Printers and\/or Bathroom sanitations in line with requirements.
\n\tComplete other administrative tasks within the Department as required by the needs of the company.
\n\tMust be familiar with all administrative functions in the Department, including, but not limited to:
\n\tAdminister top-up stock orders for the branch.
\n\tAdminister Branch powder coating.
\n\tAdminister Return to supplier (RTS) on SAGE.
\n\tControl office supplies.<\/p>\n
SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL<\/p>\n
\tEnsure adherence to the OHS Act.
\n\tTake reasonable care for the health and safety of themselves of other persons.
\n\tCo-operate with the employer to enable prescribed duties or requirements to be complied with.
\n\tCarry out any lawful order given and obey the health and safety rules and procedures.
\n\tReport any unsafe or unhealthy situation to the employer.
\n\tReport any incident to the employer.
\n\tComply with health and safety plans.
\n\tParticipate in any Integrated Management System activities as required.
\n\tIdentify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
\n\tEnsure adherence to all company policies and procedures.
\n\tAlways maintain a high level of customer service levels standards.
\n\tEnsure the Administration Department maintains and complies with standards of health and safety, and hygiene always.<\/p>\n
KEY JOB REQUIREMENTS<\/p>\n
QUALIFICATIONS<\/p>\n
\tGrade 12 or equivalent.<\/p>\n
EXPERIENCE<\/p>\n
\t2 years\u2019 experience in a similar position.
\n\t4 years\u2019 experience in an administration field.<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
hsystems.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/hsystems.mcidirecthire.com","_company_name":"H Systems (Pty) Ltd","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"H Systems (Pty) Ltd (previously Hinges and Hardware (Pty) Ltd) was established in 1995 in the city of Pietermaritzburg. Over the past 20+ years, the company has been built into a leading service provider in aluminium profiles, aluminium systems and aluminium accessories to the window, facade and ... read moredoor manufacturing industry of South Africa. In 2016 H Systems was acquired by Corialis. Corialis (Core Innovative Aluminium Integrated Solutions) is a leading player in the design and manufacturing of high quality, technologically-advanced aluminium profile systems including windows, doors, sliding elements, roof systems & conservatories, curtain walls and balustrades.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-12199","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/12199","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=12199"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=12199"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=12199"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}