Description<\/p>\n
Coordinate services for Facilities<\/p>\n
\tMaintain current job lists for all active services and associated service providers.
\n\tReceive and register requests for service\/ assistance and provide monthly reconciliations of the status of all requests.
\n\tMaintain register of service providers, inspect buildings and common areas for minor maintenance and repair, report faults to the property manager (building manager) and follow up on timely resolution.
\n\tMonitor cleaning activities and liaise with cleaning staff regarding any issues identified with the provision of an effective service.
\n\tMake recommendations on the procurement of service providers for repairs, which are cost effective and efficient.
\n\tArrange the logistical requirements of office moves with the relevant stakeholders, according to the agreed plan.
\n\tProject Manage all office renovations and ensure that all these are done in compliance with building standards.
\n\tMaintain internal back-up systems such as UPS
\n\tRecommend any building improvements that need to be done to the Property Manager
\n\tManage all EPPF lease agreements and ensure that rentals are paid on time.
\n\tMaintain the furniture\/ equipment and motor vehicles belonging to the Fund with responsibility to ensure that required repairs and services are performed.
\n\tDispose of the furniture\/ equipment and motor vehicles in terms of the Funds asset disposal policy notifying the finance department of the disposal of or removal of services of such assets.
\n\tHelp the IT department dispose of computer equipment if required.<\/p>\n
Provide administrative support<\/p>\n
\tRespond efficiently and timeously to all correspondence related to the functioning of the section.
\n\tReconcile invoices and process for payment; monthly
\n\tDeal with all documents relating to Facilities and maintain an accurate, accessible filing system of documentation.<\/p>\n
\u00a0Coordinate facilities safety requirements and contribute to ongoing health and safety reporting\u00a0<\/p>\n
\tEnsure compliance to the necessary OHS services for the Fund\u2019s staff and facilities, including first aid kit; order replacements where required, ensure that safety equipment is maintained and in working order.
\n\tCheck that all common areas are free from dangerous or hazardous materials, conduct physical inspection of business premises to ensure that all hazardous or flammable materials are properly stored or disposed of.
\n\tMonitor that dangerous materials are correctly stored in locked facility.
\n\tWork with the Human Capital team to conduct OHS awareness programs, based on facilitation manual provided, as required.
\n\tParticipate in safety meetings, contributing knowledge and experience to inform sound decisions that promote safety within the organisation.
\n\tContribute to ongoing reporting of health and safety risks by the Human Capital team, escalating unresolved issues to the Governance and Assurance Executive if and where required
\n\tProvide administrative support by accurately completing safety documentation, as required, and submitting by due dates.
\n\tLiaise with emergency services, regarding safety related issues, as required.<\/p>\n
Coordinate Security requirements<\/p>\n
\tMonitor the security of EPPF occupied buildings by checking the functionality of alarm systems and arranging the necessary maintenance of the systems, when required.
\n\tArrange and allocate physical parking on site, when requested by internal stakeholders in accordance with policy.
\n\tMonitor that parking is reserved, as allocated and deal with transgressors appropriately.
\n\tMake sure that the correct signage is visible and clear and erected as per legislative prescript within the Fund\u2019s Facilities.
\n\tArrange security tags and parking bays for all new hires and collect tags from all exiting\/ resigning employees in accordance with procedure.
\n\tCheck that Security Officers perform their duties in compliance with relevant policies and legislation.
\n\tControl safekeeping of keys in accordance with standard procedures.
\n\tInitiate corrective disciplinary steps in case of non-compliance to security policies and procedures.
\n\tMake suggestions for improvement to current security policies and procedures.<\/p>\n
Supervise Service Providers and Contractors on site and stakeholder engagement\u00a0<\/p>\n
\tKeep updated records of all contracts and SLA service providers applicable to Facilities.
\n\tMaintain a schedule plan of services that need to be rendered.
\n\tControl the booking, timing and arrangements of services.
\n\tCoordinate the servicing \/ maintenance of vehicles
\n\tManage the relationship between third parties and the Fund.<\/p>\n
Team oversight\u00a0<\/p>\n
\tOversee the activities and scheduling of work for the Facilities Administrator and Messenger\/ Driver, ensuring sufficient resources are in place to meet service delivery demands, appraising their performance and coaching them to enhance their contribution
\n\tSupport the professional development of the team to continuously develop skills and expertise and support career development aspirations.
\n\tImplement and maintain an effective system of internal controls and delegations of authority for the department, to ensure that managers and staff are accountable for decisions made and work performed.<\/p>\n
REQUIRED MINIMUM EDUCATION\/TRAINING<\/p>\n
\tRelevant bachelor’s degree<\/p>\n
REQUIRED MINIMUM WORK EXPERIENCE<\/p>\n
\tAt least 3 years\u2019 experience within facilities, including 1 years\u2019 supervisory experience<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
eppf.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/eppf.mcidirecthire.com","_company_name":"Eskom Pension and Provident Fund","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"Welcome to the Eskom Pension and Provident Fund (EPPF). The EPPF provides retirement fund administration services for the members of the EPPF. We are the second-largest pension fund in South Africa, managing assets valued at over R170-billion. Our service offering focuses on retirement fund admin... read moreistration for three participating employers: Eskom, Eskom Rotek Industries, and the Eskom Pension and Provident Fund. In this mandate we provide cost-effective and member-focused administration services to approximately 85 000 members, pensioners and beneficiaries. Our greatest and most valuable assets are the people we employ. Follow our LinkedIn hashtag #TeamEPPF to get to know our diverse and talented team. Please don\u2019t hesitate to get in touch if you\u2019d like to join our mission to become the most admired fund in Africa. We can\u2019t wait to welcome you to the EPPF family!","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-12566","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/12566","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=12566"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=12566"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=12566"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}