Education :<\/p>\n
\tBachelor\u2019s degree in business administration, supply chain or equivalent NQF Level 7 qualification<\/p>\n
Experience:<\/p>\n
\t5 -7 Years Office Administration Experience.
\n\tPrior working experience in servicing a team concerning a range of administration activities.
\n\tService industry or professional services experience is essential \u2013 restaurant industry experience is advantageous.
\n\tExperience in managing administration in a highly collaborative style in a relatively unstructured, private company environment.<\/p>\n
Duties and Responsibilities<\/p>\n
\tMonitor asset conditions e.g. age of equipment and arrange replacements as required
\n\tOrder stationery and office supplies and manage stock levels
\n\tReview and process invoices for the department
\n\tCollate data, store data, file documents and manage retrieval of data
\n\tOversee the office space including maintenance, hygiene, cleanliness and organisation
\n\tSupport the effective onboarding process of new employees into the departments
\n\tWelcome visitors and ensure that correct security processes are complied with
\n\tOversee the H & S requirements of the department
\n\tServe as Supply chain Comms representative which includes but is not limited to drafting (if required), review and distribution of all notifications
\n\tCustodian of appropriate records management system, including but not limited to SC trackers dashboards, product listing of suppliers, collating of information from suppliers and other tasks that may arise.
\n\tMinute-taking and administrative support across all governance meetings and structures.
\n\tOrganising and maintaining diaries and making appointments, including the design of an annual calendar.
\n\tCarrying out background research and presenting findings in support of the team.
\n\tProducing documents, briefing papers, reports and presentations in support of the executive team and others.
\n\tOrganising and attending meetings and ensuring the executive\/manager\/team member is well prepared for meetings
\n\tManage and maintain the Group Head of Supply Chain schedule which includes daily time and diary management, and the coordination of logistics as required.
\n\tInternal liaison across departments on behalf of the Group Head of Supply Chain, with strong ability to manage sensitive and confidential information with discretion and diplomacy.
\n\tSchedule and arrange meetings, video-conferences etc. as required by the Group Head of Supply Chain and department.
\n\tCoordinate and arrange management meetings for the Group Head of Supply Chain and Heads of Departments and ensure that agendas are prepared, all documentation is in order, and that everything runs smoothly – this includes catering arrangements and any other related requirements.
\n\tMaintain an appropriate and effective filing\/record management system of sensitive documentation (supplier contracts, pricing letters, audit reports, etc).
\n\tBook all travel arrangements of the Group Head of Supply Chain and greater Supply Chain team which include: Travel schedules and itineraries of Flight bookings and accommodation; possible arrangement of visa and foreign exchange; arrangement of transport.
\n\tPerform general administrative duties such as the preparation of presentations, reconciliation of expense reports,
\n\tImplement and follow all travel rules when making bookings
\n\tGather and check quotes for travel requirements
\n\tEnsure all approvals are in place
\n\tCompile travel agendas and itineraries
\n\tIssue and control per diem allocations if applicable
\n\tMake change and updates to travel
\n\tResearch and manage the visa process if applicable
\n\tProvide support in office related projects such as moves and changes
\n\tCoordinate the arrangement of conferences, workshops\/team-builds and events, etc. including any arrangements required for team & relevant Suppliers
\n\tArrange all details relating to conferences and events
\n\tDefine the conference requirements and source venue, suppliers etc.
\n\tConduct site visits as required
\n\tReview the event budget, obtain quotes, ensure approvals and manage the event budget
\n\tArrange all collateral and gifting for conferences and events
\n\tCoordinate the attendance of speakers and facilitators as required
\n\tEnsure that the agenda and presentations are complete and set up for roll-out<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
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