Duties & Responsibilities<\/p>\n
Supplier Administration<\/p>\n
\tLiaise with existing suppliers and new suppliers on information required.
\n\tKeep updated credit application and information sheets of suppliers.
\n\tComplete all new supplier credit applications.
\n\tEnsure that copies of all documentation are made before sending to head office.
\n\tFile invoices and correspondence in a methodical manner for easy access.
\n\tRespond to supplier payment queries.<\/p>\n
Financial Administration<\/p>\n
\tEnsure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note\/job card, purchase order and quotation.
\n\tCheck supplier invoice to ensure it complies with all current legislation.
\n\tCheck supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
\n\tEnsure that all invoices are authorised for payment by Internal Auditor.
\n\tSend invoices timeously in accordance with DSFM company policies and procedures to DSFM Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
\n\tMake copies of all pass-through costs invoices and supporting documentation.
\n\tCapture all invoices on the system
\n\tEAM against pass-through costs captured in GL.
\n\tPrepare a summary according to client requirements of all pass-through costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.\u00a0
\n\tThe administration, control and preparation for payment of monthly invoices for Tsebo Facilities Solutions Recons
\n\tRequest statements from Suppliers monthly
\n\tReconcile according to current statement ensuring all old invoices are requested, authorised and uploaded into the system
\n\tLiaise with all the sites and ensuring that all documentation is submitted timeously for processing
\n\tEnsure that all creditors are reconciled and paid only when they fall due.
\n\tMaintain communication channels with suppliers and colleagues to ensure a synergetic relationship
\n\tEnsure that the supplier forwards the relevant documentation timeously.
\n\tHandling financial and commercial queries for all the Sites
\n\tCapture all financial documents on the system including: Invoices and Credit Notes and meeting a target of 45 invoices a day
\n\tPrepare Payment proposals for 15, 30,45 and 60 Day payments
\n\tTo provide financial and administrative support to the various Tsebo Facilities departments
\n\tFiling of recons and invoices
\n\tChecking ageing and ensuring the ageing is clean
\n\tEnsuring that all ad-hoc invoices are filed with all supporting documents<\/p>\n
Qualifications<\/p>\n
\tMatric
\n\tAccounting\/Book keeping diploma would be an advantage
\n\t2-5 years general accounts knowledge and experience<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
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