Description<\/p>\n
\tReceive and assist clients upon arrival at reception.
\n\tAdvise relevant party of client\u2019s arrival.
\n\tReserve conference rooms for meetings and lunches.\u00a0
\n\tMaintaining the electronic diary for all conference rooms
\n\tProvide the Admin Manager with a meeting room usage report monthly.
\n\tEnsure the rooms vacated after a consultation is neat and in order.
\n\tEnsure stock is taken by the Main Kitchen of conference room fridges and ensure that it is stocked up each morning.
\n\tResponsible for ordering refreshments for clients and ensuring the conference rooms are clean and neat after each consultation.
\n\tThe intercom system and the parking boom gates allow clients to enter the parking areas.
\n\tReceive and sign acknowledgement of receipt of all services.
\n\tRecord in a register and distribute services, to the partner\/person concerned asap. Ensure that all recorded services are signed for each day.
\n\tReport malfunctioning lifts, boom gates and turnstiles to the Operations Service dept via technical desk in Admin.
\n\tEnsure that the reception area and meeting rooms are always neat and tidy, this includes the reception desk.
\n\tMonitor the flowers delivered to the reception area, and report wilting flowers to the Procurement Officer in the Admin dept.
\n\tMonitor the Coffee room and keep clean, ensure there are always clean cups and sufficient milk, sugar at all times.
\n\tAll meeting room fridges are to be checked, and stock topped up to full capacity as and when required at the end of each day.
\n\tFridges are to be checked each morning and unlocked and then relocked at the end of each day.\u00a0 This is dealt with by the receptionist working the late shift.
\n\tPatent mailbox is to be assessed throughout the day.
\n\tEach email to be forwarded to the relevant department and then placed in the relevant cabinet in archives.\u00a0
\n\tPatent department has their own archive and there is a general archive.\u00a0
\n\tIn instances where the Patent department recipient is copied, the email is archived in the patent mailbox.
\n\tAll Trademark emails are to be dragged into the relevant folder specially created by the IT department.
\n\tUnless email enquiry is addressed to both Patents and Trademark departments, then it needs to be forwarded to the Patent department, mark the email unread and then drag into the Trademark folder, thus ensuring that this email is made available to both departments.
\n\tAll general emails such as Patent department, Finance, Marketing, Admin, IT and HR are to be forwarded accordingly to the department or chief officer, except for Finance & HR departments, these emails are divisionally specific.
\n\tReport malfunctioning coffee room machine to the technical person in Admin.<\/p>\n
\u00a0Requirements<\/p>\n
Skills and knowledge<\/p>\n
\tFully bilingual person with excellent communication, telephone and people skills
\n\tAbility to work independently use initiative and be able to work under pressure while keeping calm
\n\tAbility to prioritize and multi task.
\n\tExceptional organizational skills
\n\tKnowledge of Outlook<\/p>\n
Qualification\/s<\/p>\n
\tMatric or equivalent qualification
\n\tRelevant experience in reception is advantageous<\/p>\n
Apply via company website ( https:\/\/www.adams.africa\/ ) or<\/p>\n
adamsadams.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/adamsadams.mcidirecthire.com","_company_name":"Adams & Adams","_company_website":"https:\/\/www.adams.africa\/","_company_tagline":"Adams & Adams is a leading African law firm specializing in intellectual property law, in addition to providing corporate and commercial legal services. The firm has grown into a South African law icon, with the largest intellectual property law practice in Africa supported by a strong commer... read morecial, property, and litigation practice. Adams & Adams has been rooted in over 100 years of legal excellence since its founding in 1908. The firm is characterized by a strong commitment to professionalism, and client care and partner accessibility are two of the cornerstones of the practice. The firm has offices in South Africa (Pretoria, Johannesburg, Cape Town and Durban) and 23 associate offices across the continent. Adams & Adams also has a worldwide network of attorney correspondents and associates, enabling the firm to handle intellectual property and legal matters in any country where this may be required Lynnwood Bridge, 4 Daventry Street, Lynnwood Manor, Pretoria, South Africa, 0081","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-12922","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/12922","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=12922"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=12922"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=12922"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}