JOB PURPOSE<\/p>\n
\tTo take responsibility for and ensure efficient and effective secretarial and administrative support to the Deputy Company Secretary, Governance and Communications teams for maximum output in the delivery of quality business aligned services by the Company Secretariat and Governance Team, including facilitating and acting as an intermediary between the Company Secretariat \/ Governance Team and internal \/ external stakeholders including non-executive directors on all administrative and logistical matters. To undertake substantive company secretarial work including preparation of first drafts for the Deputy Company, documenting and taking responsibility for workflow of company secretarial matters generally through the electronic file management system (\u201cFMS\u201d). To take responsibility for and manage allocated matters from inception to resolution under supervision from the Deputy Company Secretary. Preparing and managing efficient and accurate reporting.<\/p>\n
KEY PERFORMANCE AREAS<\/p>\n
\tAttend to various administrative duties as required, including processing of expense claims, stationery orders (board-specific and general), filing, etc.
\n\tAssist the Deputy Company Secretary with secretarial and compliance-related duties including but not limited to statutory filing, maintenance of statutory records (electronic and hard copy), statutory\/ secretarial queries, copy document requests, etc.
\n\tAssist the Company Secretary and Deputy Company Secretary with administration requirements for the integrated reporting process, including maintaining the distribution database\/ contact list and the distribution of reports.
\n\tEfficient co-ordination of meeting rooms and MS Teams requirements for departmental meetings (internal and external), whilst maintaining the highest degree of confidentiality.
\n\tAttend to the printing, binding and distribution of Aspen Board and Committee packs.
\n\tCoordinate the requirements for all Board and Committee meetings, as well as arranging lunches, MS Teams meetings, etc.
\n\tCollaborating with the Holdings Travel Desk to arrange travel (local and international) for non-executive directors.
\n\tProcessing of requisitions and purchase orders for all invoices for the Company Secretariat team and checking actual expenditure to budget.
\n\tEnsure an efficient system is in place to record and track the process of requisitions (generate, submit for signature, ensure returned with signature and submit for payment).
\n\tHandle all supplier\/service provider queries and respond timeously, under the guidance of the Deputy Company Secretary.
\n\tAttend to\/ redirect company secretarial and communications queries appropriately, as and when necessary.
\n\tAttend to any other team-related administrative tasks for the Company Secretariat as requested by the Company Secretary from time to time.<\/p>\n
Requirements
\nEDUCATION:<\/p>\n
\tMatric \/ Grade 12 and recognized professional paralegal qualification, or university degree or sound progress towards a university degree, which is preferable<\/p>\n
CERTIFICATIONS\/REGISTRATIONS:<\/p>\n
\tNational diploma Chartered Institute of Secretaries (CIS I \/ CIS II) or equivalent qualification an advantage<\/p>\n
OVERALL EXPERIENCE:<\/p>\n
\t3 to 5 years\u2019 Legal Secretarial; Administrative and Coordination experience<\/p>\n
SKILLS AND ATTRIBUTES:<\/p>\n
\tVerbal and written proficiency in English
\n\tEffective administrative, project management and organisational skills
\n\tAbility to juggle multiple tasks with accuracy
\n\tAbility to communicate with senior level executives \/ directors (local & international)
\n\tDiligent (or equivalent) platform administrator skills
\n\tEssential to have expertise in Microsoft Office, particularly advanced MS Word including document security & protection, etc.; digital signatures, advanced Excel such as formatting, headings, filters, linking between sheets and workbooks, conversions, etc.; and advanced PowerPoint
\n\tElectronic database establishment and management
\n\tAbility to decide, action and assess priorities within area of responsibility, and when to execute Methodical implementation skills
\n\tCo-ordination \/ monitoring of deliverables and trackers
\n\tHigh attention to detail
\n\tHigh levels of initiative and accountability
\n\tStakeholder focus and Outcomes-based
\n\tSelf-motivated
\n\tActions items allocated to completion
\n\tHigh level of integrity, ethical values and confidentiality<\/p>\n
Apply via company website ( ) or<\/p>\n
aspen.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/aspen.mcidirecthire.com","_company_name":"Aspen Pharma Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[16],"job-types":[12],"class_list":{"0":"post-13018","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-kwazulu-natal","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/13018","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=13018"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=13018"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=13018"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}