Job Description
\nPrimary Responsibilities<\/p>\n
\tIn conjunction with the business strategy set by the Business Assurance (BA) Business Manager and Operations Manager, the Planning Administrator will be responsible to plan and schedule audits for customers in accordance with the Business Assurance QMS, GSP and GPP business procedures, as well as levels 1, 2 and 3 audits for the Business Assurance division and perform too, the back-office certification process from receipt of Contract through to the notification of audits to clients.<\/p>\n
Specific Responsibilities<\/p>\n
Planning\/Scheduling:<\/p>\n
\tReceive Sales Pack\/Proposal, Purchase Order and ensure that all documents are added to the relevant SharePoint Client Folder.
\n\tPlan all relevant applicable services for all new and existing customers as per Business Assurance standards.\u00a0
\n\tLiaise with clients on suitable dates and service confirmations.
\n\tPlan supplementary visits or services as required. (Where applicable)
\n\tAdminister new clients in accordance with relevant required procedures. (Where applicable)
\n\tAllocate competent resources and allocate planned activities based on the applicable codes and standards, qualification, expertise, approval from affiliate (where relevant) and workload allows.
\n\tPlan services to ensure that monthly budgets are met.
\n\tPlan Assessments\/Renewals and relevant services over the required time period as per the cycle requirements.
\n\tMaintenance and monitoring of the applicable service dates in the diary. This includes the man-days, management, postponements, cancellations, and control of diary changes on the live SharePoint diary.
\n\tDoing travel arrangements for resource including visa applications, forex, business letters, etc.
\n\tManaging, updating applicable platforms and scheme specific databases with audit pack documents and information.<\/p>\n
Resource Finalisation<\/p>\n
\tIssue relevant confirmation documents \/ request quote to resource for expenses.
\n\tAdministrator to submit signed confirmation documents \/ quote to finance for Purchase Order generation.<\/p>\n
Post Service Admin<\/p>\n
\tEnsure that all post service documents are provided to post service and Finance departments.<\/p>\n
General Admin<\/p>\n
\tAcquaint yourself with the relevant online systems applicable to your department.
\n\tKeep finance informed of any Client contact detail changes. (Where applicable)
\n\tDeal with or escalate client queries and complaints relating to services.
\n\tMonthly report as required to the Operations Manager.
\n\tProvide assistance to all Managers, Stakeholders and Colleagues when required.
\n\tPerform all duties in accordance with the SGS Statement of Integrity.
\n\tCompliance to all relevant Business Assurance operational policies and procedures.
\n\tAdhere to SGS policies, procedures as well as any other instructions, either verbal or in writing to yourself.
\n\tAdhere to all quality and safety requirements of the SGS management system.<\/p>\n
Qualifications
\nEducation<\/p>\n
\tNational Senior Certificate (Matric Grade 12)<\/p>\n
Experience<\/p>\n
\tMin 5 years administrative experience.
\n\tStrong service industry background with small team involvement.
\n\tClient and supplier liaison experience.
\n\tExperience of working in a team environment.
\n\tWorking within a quality management system
\n\tProject management experience advantageous<\/p>\n
Additional Information
\nRequired Skills and Experience<\/p>\n
\tProject management and planning
\n\tAttention to detail.
\n\tOrganizational and record-keeping skills
\n\tCustomer focus and service orientation
\n\tBasic budget comprehension
\n\tAdministrative skills
\n\tInterpersonal skills
\n\tWorks well under pressure.
\n\tExcellent computer literacy in Excel, Word, Outlook, PowerPoint
\n\tExcellent communication skills
\n\tExcellent English communication: Speaking, reading, writing.<\/p>\n
Apply via company website ( www.sgs.co.za\/ ) or<\/p>\n
jobs.smartrecruiters.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/jobs.smartrecruiters.com","_company_name":"SGS","_company_website":"http:\/\/www.sgs.co.za\/","_company_tagline":"SGS South Africa was established in 1949. Today, we are South Africa\u2019s leading inspection, testing, verification and certification company. Our network of offices and laboratories, strategically located around the country, enables us to serve clients in every region, including Gauteng, Mpumalanga... read more, North-West Province, Limpopo, Western Cape, Eastern Cape, KwaZulu Natal, Northern Cape and Free State. We provide comprehensive solutions for a wide range of industries: Mining Governments and institutions Consumer and retail Agricultural Industrial Oil, gas and chemical We also offer a complete range of systems and services certification, as well as training. Mining Since the 1960s, services for the mining industry have formed a major part of our activities. A number of acquisitions have allowed us to further extend our services in this sector. Our acquisition of Lakefield Research Limited in 2002 has enabled us to offer laboratory and metallurgical services. With the acquisition of Johannesburg-based Time Mining Group in 2014, we are able to offer project management, design, development and operations for small scale projects. We acquired the assets of Bateman Projects in 2016. SGS Bateman specializes in providing process plant design and engineering, project management and commissioning, and optimization services for mineral processing plants. Its activities cover a variety of minerals including gold, iron ore, copper, uranium and coal. Based in Johannesburg and active throughout South Africa and sub-Saharan Africa, it also provides specialized project services in other parts of the world. Our acquisition of Matrolab Group, based in Pretoria, was finalized in 2016. SGS Matrolab is now a leading engineering and construction materials company serving consulting engineers, construction companies and public authorities. In addition to its network of offices and commercial and onsite laboratories in South Africa, it has registered offices in Mozambique and Botswana. Harrowdene Office Park, Building No 1, Western Service Road, Woodmead, 2191, South Africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-13095","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/13095","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=13095"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=13095"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=13095"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}