Job Description<\/p>\n
\tVacancy: Executive Assistant<\/p>\n
Introduction:<\/p>\n
\tAn exciting full-time opportunity has opened for an Executive Assistant to join one of our clients.
\n\tThis role is ideal for a proactive and detail-oriented professional who thrives in a fast-paced, executive-level environment.
\n\tThe successful candidate will provide high-level support to executive leadership, ensuring smooth administration of internal systems, financial processes, personal administration tasks, and executive scheduling.
\n\tThis role demands professionalism, confidentiality, and a strong ability to coordinate and communicate across various stakeholders locally and internationally.<\/p>\n
Job Purpose:<\/p>\n
\tTo provide comprehensive administrative, financial, and executive support across multiple business functions.
\n\tThe incumbent will anchor critical administrative routines, manage internal data and meeting coordination, facilitate accurate financial reporting, and support both personal and professional responsibilities of the executive.<\/p>\n
REQUIREMENTS<\/p>\n
Minimum education (essential):<\/p>\n
\tNational Senior Certificate
\n\tA relevant degree or diploma will be advantageous<\/p>\n
Minimum applicable experience (years):<\/p>\n
\t7\u201310 years in an Executive Assistant or similar senior administrative role<\/p>\n
Required nature of experience:<\/p>\n
\tExecutive diary and travel coordination
\n\tOffice and facilities administration
\n\tFinancial process support (invoicing, reporting, budget coordination)
\n\tStrong stakeholder communication (locally and internationally)
\n\tEvent and meeting logistics
\n\tData entry and system administration (CRM or app-based platforms)<\/p>\n
Skills and Knowledge (essential):<\/p>\n
\tStrong verbal and written communication skills
\n\tHigh proficiency in MS Office Suite (Excel, Word, Outlook)
\n\tExcellent time management and organisational skills
\n\tStrong numeracy and basic financial understanding
\n\tAttention to detail with ability to maintain confidentiality
\n\tAble to take ownership of systems and processes
\n\tFamiliarity with CRM systems (advantageous)<\/p>\n
Key Responsibilities:<\/p>\n
Administrative Support & Data Management:<\/p>\n
\tAnchor and administer the annual internal calendar, sending invites to relevant members and stakeholders.
\n\tUpdate and maintain internal platforms and group systems.
\n\tPrepare for monthly meetings and manage boardroom logistics.
\n\tUpdate and manage data records, including CRM pipeline tracking.
\n\tCoordinate follow-ups and contact lists for executive consultants.
\n\tManage communication and coordination with international teams.
\n\tProvide admin support across services, projects, and workshops.
\n\tOversee administrative logistics for seminars, training weeks, and ad hoc events.<\/p>\n
Financial Administration:<\/p>\n
\tManage monthly routines such as invoicing, payments, and reporting.
\n\tSubmit monthly reports to headquarters and oversee license calculations and payments.
\n\tCoordinate monthly payments and communications with consultants.
\n\tTrack and compile monthly payment lists and assist with budget processes.
\n\tLiaise with bookkeepers and manage debtors follow-ups.
\n\tEnsure accurate and timely record-keeping and document storage.
\n\tManage sponsorship agreements and related financial documentation.<\/p>\n
Office Administration:<\/p>\n
\tLiaise with landlords and sub-lessees regarding lease agreements.
\n\tDevelop office support systems and collaborate with support services.
\n\tManage kitchen staff, parking space allocations, and office environment.
\n\tMaintain filing systems and ensure effective record-keeping.
\n\tFoster a professional and welcoming office space.<\/p>\n
Executive Personal Administration:<\/p>\n
\tManage the executive\u2019s schedule, including business and personal travel.
\n\tCoordinate recurring monthly meetings and internal scheduling.
\n\tSupport administration related to trusts, including liaison with auditors and family offices.
\n\tPerform ad hoc tasks and executive support functions as required.<\/p>\n
Other:<\/p>\n
\tProficient in Afrikaans and English
\n\tOwn transport and license<\/p>\n
Remuneration Offered<\/p>\n
\tMarket related<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
clshr.simplify.hr<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/clshr.simplify.hr","_company_name":"CLS Human Capital Specialists","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"Founded in 1996, we at CLS Human Capital Specialists offer a comprehensive range of solutions integral to Human Resources and Organisational Development. We partner with small and medium businesses, and render specialised services developed to adapt to any company\u2019s unique needs. We offer or... read moreganisational development, HR consultancy services based on our clients unique needs and recruitment and selection services. Let us assist and guide you through the recruitment process, from application to an offer of employment.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-13105","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/13105","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=13105"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=13105"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=13105"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}