Job Purpose:<\/p>\n
\tThe Talent Acquisition Administrator provides essential administrative and operational support to the Talent Acquisition team, playing a crucial role in ensuring the efficient and smooth running of recruitment processes across Publicis Groupe Africa. This role is fundamental in supporting a positive candidate and hiring manager experience by meticulously managing data, co-ordinating logistics, and contributing to the overall effectiveness of the talent acquisition function.<\/p>\n
Responsibilities<\/p>\n
Key Responsibilities:
\nRecruitment Administration & Co-ordination:<\/p>\n
\tInterview Scheduling: Efficiently coordinate and schedule interviews (virtual and in-person) between candidates, hiring managers, and interview panels, managing calendars and sending confirmations.
\n\tCandidate Communication: Manage all routine candidate communication throughout the recruitment lifecycle, providing timely updates, responding to inquiries, and ensuring a professional and positive experience.
\n\tJob Posting: Prepare, format, and post compelling job advertisements on various online platforms, job boards, internal career sites, and social media, ensuring brand consistency and accuracy.
\n\tApplication Management: Monitor incoming applications, ensuring they are accurately categorized and routed within the Applicant Tracking System (ATS).
\n\tOffer Letter Support: Assist with the preparation of offer letters, employment contracts, and new hire documentation, coordinating with the HR Operations team for seamless onboarding handovers.
\n\tBackground Checks & References: Initiate and track background checks, qualification verifications, and professional reference checks as required, ensuring timely completion.<\/p>\n
Applicant Tracking System (ATS) Management:<\/p>\n
\tData Entry & Integrity: Maintain and update candidate records in the Applicant Tracking System (ATS) with meticulous attention to detail, ensuring data accuracy, integrity, and compliance with data privacy regulations (e.g., POPIA).
\n\tReporting Support: Assist in generating basic reports from the ATS on recruitment metrics such as candidate pipeline status, source of hire, and time-to-hire.
\n\tSystem Optimisation: Support the TA team in leveraging ATS functionalities to improve efficiency and candidate experience.<\/p>\n
General Administrative Support:<\/p>\n
\tDocumentation Management: Organise and maintain recruitment-related files and documentation, both physical and electronic, ensuring easy retrieval and compliance.
\n\tVendor Coordination Support: Assist with administrative tasks related to vendor relationships, such as submitting invoices or tracking service agreements for recruitment platforms and job boards.
\n\tAd-hoc Support: Provide general administrative support to the TA & Talent Branding Lead and the wider Talent Acquisition team as needed.<\/p>\n
Compliance & Data Privacy:<\/p>\n
\tEnsure all recruitment administration activities comply with company policies and relevant South African labour laws and data privacy regulations (e.g., POPIA).
\n\tMaintain strict confidentiality of all candidate and company information.<\/p>\n
Key Interfaces:<\/p>\n
\tInternal: TA & Talent Branding Lead, Talent Acquisition Specialists, HR Business Partners, HR Operations Team, Hiring Managers, Candidates.
\n\tExternal: Candidates, Recruitment Agencies, Job Board Representatives, Universities (for administrative tasks).<\/p>\n
Qualifications:<\/p>\n
\tNational Diploma or Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field.<\/p>\n
Experience:<\/p>\n
\t1-2 years of experience in an administrative, coordination, or support role within Human Resources, Talent Acquisition, or a fast-paced office environment.
\n\tPrior experience working with an Applicant Tracking System (ATS) is highly desirable.
\n\tFamiliarity with basic recruitment processes is an advantage.<\/p>\n
Additional information<\/p>\n
Skills & Competencies:<\/p>\n
\tOrganisational & Time Management: Exceptional ability to manage multiple tasks, prioritise effectively, and meet deadlines in a fast-paced environment.
\n\tAttention to Detail: Meticulous approach to data entry, record-keeping, and process adherence, with a high level of accuracy.
\n\tCommunication Skills: Excellent written and verbal communication skills, with a professional and engaging tone suitable for diverse stakeholders.
\n\tTech Proficiency: Comfortable and proficient with HR systems (ATS), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and virtual meeting platforms.
\n\tProblem-Solving: Ability to identify and resolve routine operational issues efficiently.
\n\tInterpersonal Skills: Strong ability to build rapport and communicate effectively with diverse individuals, ensuring a positive experience.
\n\tConfidentiality: High level of discretion and integrity when handling sensitive candidate and company information.<\/p>\n
Personal Attributes:<\/p>\n
\tService-oriented: Committed to providing excellent administrative support and ensuring a positive candidate and hiring manager experience.
\n\tProactive and self-motivated, with a strong willingness to learn and adapt.
\n\tCollaborative team player with a positive attitude.
\n\tHighly organised and structured in approach.
\n\tReliable and dependable.<\/p>\n
Apply via company website ( ) or<\/p>\n
publicisgroupe.jibeapply.com<\/p>\n
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