Administrative Support to the\u00a0Chief Operations Officer<\/p>\n
\tCoordinate and organise the Chief Operation Officer\u2019s diary daily.
\n\tManage executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications to enable the COO to operate optimally\/efficiently.
\n\tCollate meeting documentation when required and provide to Chief Operation Officer\u2019s Officer. prior to scheduled meeting.
\n\tInteract with all customers and stakeholders concerned.
\n\tProfessionally and effectively screen incoming telephone calls.
\n\tHandling correspondence (emails, phone calls, letters)
\n\tReceives correspondence and attach appropriate file to correspondence and submits to COO to ensure timely action on such correspondence.
\n\tReceive and track incoming documentation for signature.
\n\tCompile the Chief Operations s Officer\u2019s claim forms to be approved and processed by Finance.
\n\tOrganizing meetings, including booking venues and preparing agendas
\n\tMaintaining filing systems (physical and digital)
\n\tConsolidate and format submissions of the Department for COO\u2019s approval.
\n\tDraft and distribute minutes of COO\u2019s meetings.
\n\tConsolidate reports by collecting and analysing information to ensure that relevant information is available and accurate for committees
\n\tEnsure that all supplies to COO\u2019s office are replenished as required.<\/p>\n
Office Administration<\/p>\n
\tProvide administrative and support for the office of the Chief Operations Officer and maintain records and statistics.
\n\tReceive visitors and guests and direct them to the relevant staff.
\n\tAssist with logistical arrangements, including accommodation, catering, venues and travel for the Functional Operations Office<\/p>\n
General Clerical duties<\/p>\n
\tDevelop and maintain a general filing and retrieval system for the Office of the Chief Operations Officer
\n\tKeep stationery supplies and order stationery for the Chief Operations Officer when required.
\n\tType documents and letters for the Chief Operations Officer.
\n\tDistribute letters and documents for the office of the Chief Operation Officer.
\n\tPhotocopy, collate and distribute documents when required.
\n\tProcess requisitions for payments, accommodation, travel, etc.<\/p>\n
Job Requirements<\/p>\n
EDUCATION and\/or EXPERIENCE<\/p>\n
\tA relevant National Diploma in Office Administration\/ Secretarial\/ Executive Assistant or equivalent (NQF Level 6)
\n\tA minimum of 2 (two) years of relevant administrative experience. Basic Project management qualification will be an added advantage.<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
cidbjobs.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/cidbjobs.mcidirecthire.com","_company_name":"Construction Industry Development Board","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"Established by Act 38 of 2000, cidb helps to transform the construction industry through inclusivity, high ethical standards, and amplifies contributions made by industry participants towards South Africa\u2019s economy and society. All government institutions must register their projects in the Regist... read moreer of Projects (RoPs). Contractors must apply for grading through the cidb to become listed in the Register of Contractors (RoCs) and subsequently advance their business opportunities. All firms providing consultancy to clients and contracts in the building environment must comply with the cidb.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-13600","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/13600","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=13600"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=13600"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=13600"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}