Key Purpose of the role<\/p>\n
\tThe key purpose of this role is to ensure that effective support is provided to the Business Executive and the respective sales teams.
\n\tWe are looking for a Personal Assistant to organize and coordinate administration duties and office procedures. To create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety<\/p>\n
Areas of responsibility may include but not limited to<\/p>\n
The successful candidate will be required to, but not limited to, the following key outputs:<\/p>\n
\tKeep stock of office supplies and place orders to ensure stock levels are maintained (incl. perishables, stationery, hardware, incentives etc.)
\n\tMaintain health and safety portfolio
\n\tMaintain the office condition and arrange necessary repairs
\n\tAdminister all office management and HR functions. Human Resource Management, including new hire paperwork and offboarding for staff joining and leaving the franchise.
\n\tCustomer phone and e-mail support, back up to technical support and sales teams.
\n\t100% Resolution of inquiries and requests from staff, regulatory agencies and service vendors.
\n\tMaintenance of all records pertaining to the business, weekly and monthly production figures and cost statements for month end.
\n\tEffectively manage operating costs within the franchise as per budget set out by head office.
\n\tMaintaining and keeping record of all Supervision Agreements and Asset Registers
\n\tManage all service levels and standard operating procedures, reports and feedback requested from Head Office and RGM
\n\tDevelop, mentor and coach direct reports.
\n\tArrange training for staff.
\n\tMaintaining all social media platforms for the franchise (LinkedIn and Facebook)<\/p>\n
Technical competencies:<\/p>\n
\tMs Office Suite (Excel, PowerPoint, Word, Outlook, Teams)
\n\tEperience in data analysis, and the ability to produce complex diagrams and reports on Excel.
\n\tTyping skills (Ability to type with speed and accuracy)
\n\tProject administration (Handle administrative tasks effectively and ensuring accuracy and attention to detail)
\n\tExposure to financial systems (Sage)<\/p>\n
Behavioural competencies:<\/p>\n
\tEnergy and enthusiasm in all interactions
\n\tProven experience as Office Manager
\n\tStrong organizational and time management skills; juggling multiple tasks and conflicting team demands
\n\tOutstanding communication skills
\n\tA team player who enjoys collaborating with colleagues to obtain the best result
\n\tProfessional working manner and a great work ethic.
\n\tAdaptable with good admin skills and a \u201ccan do\u201d attitude<\/p>\n
Education and Experience<\/p>\n
\tMatric (essential)
\n\tSecretarial or related diploma (preferred)\u00a0
\n\tOwn car and driver\u2019s lisence\u00a0
\n\t5-10 years\u2019 experience as an Office Manager and\/or Professional Assistant with administration experience within a corporate environment.<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Discovery Limited","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-14048","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/14048","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=14048"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=14048"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=14048"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}