Job Description<\/p>\n
\tThis role fulfils a dual function of an HCBP and Payroll Specialist
\n\tThe Human Capital Business Partner (HCBP) \u00a0will be responsible for leading, implementing and delivering Human Capital (HC) initiatives aligning to business objectives and needs, partnering with leaders and relevant stakeholders in prioritizing recruitment, performance management, labour relations, talent management, reward and recognition and initiatives in enhancing people solutions in alignment to the overall HC and business strategy. The HCBP will assist in the development and implementation of the HC operational plan based on a holistic understanding of our diverse workforce, enabling attraction, development and retention of top talent. \u00a0You will be responsible for maintaining personnel records, managing employee documents (including employment records, onboarding and offboarding guides) and updating internal databases. Assisting with the administration that encompasses the full end to end employee life-cycle.They should have a good understanding of business functions, good communication, interpersonal, organisational and tactical thinking capabilities.
\n\tThe Payroll Specialist function will be responsible for performing all activities relating to multiple payrolls, including maintenance of related records, filing tax reports, preparing accounting transactions and documents as well as preparing certain reports.<\/p>\n
KEY OUTCOMES<\/p>\n
Recruitment<\/p>\n
\tEnsure that Recruitment and Selection principles and practices are aligned to the EE transformation plan in order to achieve the agreed upon targets.
\n\tEnsure best practice of recruitment and selection is in place to attract the best talent
\n\tTo ensure that effective and appropriate HC Policies and Procedures are in place which meet legal requirements, best practice and organisational objectives
\n\tEvaluate and align internal processes to ensure effective and efficient recruitment and selection.
\n\tRecruit, select and onboard new employees as per the agreed recruitment and selection procedures.
\n\tWork with leaders, having a full understanding of their departments and recruitment requirements.
\n\tTo maintain consistent service delivery to ensure client satisfaction.
\n\tConduct recruitment in alignment to the HC budget.<\/p>\n
Develop And Retain Talent<\/p>\n
\tAssist managers in identifying gaps for employee development to support delivery of KPI’s in alignment to department and overall business strategy.
\n\tCoach managers with regards to HC and people related processes as per clients\u2019 needs such as recruitment of talent, industrial relations and performance management.
\n\tEnsure that the Performance Management process and principles are applied by managers as per the process guidelines and timelines.
\n\tEnsure that the performance management principles and processes are understood, adopted and followed across the business.
\n\tEnsure that management implement and execute performance and goals processes within the guided timelines.
\n\tFacilitate the Performance Management process with line management and employees.
\n\tCommit to developing self by remaining up to date with HC best practice, local and international trends.<\/p>\n
Connecting Culture To Business Initiatives<\/p>\n
\tEnsure that HC processes are aligned and applied as per legislation, policies and internal processes.
\n\tEnsure implementation of legislative and compliance matters relating to labour practices.
\n\tEnsure that HC, payroll, benefit and other HC administrative queries are resolved effectively and timeously.
\n\tEnsure that managers and employees receive effective and appropriate advice and support on the implementation and interpretation of HC policies and procedures.
\n\tAssist in the implementation of culture initiatives with the business unit and wider Kaelo.
\n\tProvide input to development, testing and implementation of HC modules for PSIBER as it relates to employee information, recruitment and selection, performance and goals, reward and recognition, budgets and succession planning.
\n\tSupport employee wellness programmes and initiatives.
\n\tEnsure that all employee engagement and communications are considered from a Human Capital strategy perspective.<\/p>\n
Lead, Influence And Facilitate Change<\/p>\n
\tAct as a change agent to further enhance our strategy delivery.
\n\tUnderstand the overall organisational structure and make recommendations as business needs continue to evolve.
\n\tFacilitate the implementation of Talent Management and Succession Planning
\n\tManage all learning interventions, with the approval of management.
\n\tManage administration of learnerships and graduate programmes.
\n\tCoordinate and host the Kaelo Induction.
\n\tManage the coordination of all \u2018People\u2019 events.
\n\tFacilitate the coordination of BBBEE and WSP\/ATR through 3rd party providers.
\n\tPartner with leaders on organisation design and team dynamics.
\n\tSupport deployment of HC initiatives and programmes.
\n\tSupport people agenda items and assist in the implementation of activities as it relates to the various people forums within Kaelo.
\n\tSupport and assist in the coordination and rollout of HC projects and initiatives.<\/p>\n
Payroll<\/p>\n
\tResponsible for the preparation and processing of monthly payroll
\n\tLiaise with external partners, like insurance vendors, and ensure legal compliance
\n\tCommunicate payroll changes to the Chief People Officer and Chief Finance Officer
\n\tResponsible for the coordination between Finance and People Solutions, to ensure proper flow and maintenance of employee data and records<\/p>\n
People Support<\/p>\n
\tPrepare People Solutions documents, like employment contracts and new hire guides
\n\tAssist with increase cycles and employee related administration
\n\tAnswer employees\u2019 queries about People Solutions and Finance related issues
\n\tMaintain relevant employee information and personnel records (e.g. leaves of absence, sick days and work schedules)
\n\tKeep abreast with company policies and tax legislation that impact on remuneration
\n\tMaintain a proper document control system
\n\tArrange travel and accommodation related activities<\/p>\n
Reporting<\/p>\n
\tPrepare month-end journals and reporting integrating to the financial system. (including preparation\/distribution of detailed reports, e.g. expense claims, overtime, leave balances, head count, and month end reports)
\n\tGenerating reports for payments e.g. PAYE returns and other third parties
\n\tCreate regular reports and presentations on People Solutions metrics (e.g. attrition, leave and tenure)<\/p>\n
Projects<\/p>\n
\tParticipate in People Solutions and Finance projects<\/p>\n
Qualifications
\nSPECIAL REQUIREMENTS<\/p>\n
\tMaintain confidentiality and exercise extreme discretion<\/p>\n
PERSON DETAILS: WORK EXPERIENCE<\/p>\n
REQUIRED<\/p>\n
\tA minimum of 3-5 year\u2019s relevant HC experience in a similar role
\n\tExperience within the Health Insurance or Financial Services Industry would be advantageous
\n\tUp to date knowledge of employment legislation, HC best practices and a strong background in HC.
\n\t3+ years performing all payroll functions
\n\tStrong experience using and understanding the flow of transactions in an integrated and automated payroll accounting system<\/p>\n
EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY<\/p>\n
REQUIRED<\/p>\n
\tRelevant Bachelor\u2019s degree or equivalent in Human Resources, Business or Administration
\n\tQualification in Payroll administration<\/p>\n
PREFERRED<\/p>\n
\tBachelor of Commerce (Human resources management or Finance)\u00a0
\n\tA Bachelors degree in Industrial Psychology<\/p>\n
TECHNICAL SKILLS OR KNOWLEDGE<\/p>\n
REQUIRED<\/p>\n
\tComputer Literacy \u2013 Advanced Microsoft Excel, Word and PowerPoint
\n\tStrong phone, email and in-person communication skills
\n\tProficient on PaySpace Payroll and ESS<\/p>\n
PREFERRED<\/p>\n
\tKnowledge of Labour Laws<\/p>\n
Additional Information
\n\u00a0 PERSONAL ATTRIBUTES : COMPETENCIES\u00a0<\/p>\n
Competencies<\/p>\n
\tClient focus
\n\tCultivates innovation
\n\tCollaboration
\n\tBeing resilient
\n\tDrive results
\n\tPlanning and organisation
\n\tInfluencing and building relationships
\n\tFlexibility and adaptability
\n\tCommunication (verbal and written)
\n\tAttention to detail<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
jobs.smartrecruiters.com<\/p>\n
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