About the Role<\/p>\n
\tYou will provide key administrative support to Team Leaders, manage diaries and travel logistics, coordinate internal and external meetings, and ensure team-wide processes run smoothly. You\u2019ll also contribute to maintaining SAOTA\u2019s systems, procedures, and professional standards.
\n\tWhile your primary focus will be supporting specific Team Leaders, you will also assist other teams and departments as needed.<\/p>\n
Key Responsibilities<\/p>\n
\tDiary Management: Schedule and manage meetings, conferences, teleconferences, and travel arrangements for Team Leaders.
\n\tMeeting Preparation: Follow up on prep work, ensure documentation is ready, and take accurate minutes.
\n\tAdministrative Support: Maintain email inboxes, databases, and generic responses; assist with team timesheets, overtime tracking, and approval processes.
\n\tOffice & Travel Coordination: Arrange travel and Forex; order stationery; prep for client visits and meetings (e.g. lunch, boardroom setup).
\n\tProject Support: Book 3D renders, track deadlines and deliverables, and assist with team programme management.
\n\tCompliance & Systems Oversight: Ensure adherence to SAOTA standards and policies, and support the maintenance of SACAP records and CPD tracking.
\n\tOccasional Personal Assistance: Provide ad hoc personal support to Team Leaders when required.<\/p>\n
Essential Criteria<\/p>\n
\tMinimum 3+ years\u2019 experience in a similar administrative or team support role.
\n\tOwn vehicle for weekly errands (advantageous).
\n\tAdvanced Microsoft Office proficiency (especially Outlook, Word, Excel).
\n\tExcellent communication skills, both written and verbal.
\n\tFast and accurate typing and minute-taking skills.
\n\tStrong attention to detail, excellent organisation, and time management.
\n\tProven ability to multitask under pressure and maintain discretion and confidentiality.
\n\tFriendly, professional, and confident when dealing with team members, clients, and external contacts.
\n\tComfortable working independently, using initiative, and contributing to a team environment.
\n\tUncapped 20Mbps (up\/down) minimum Internet Connectivity line.<\/p>\n
Apply via company website ( http:\/\/www.saota.com ) or<\/p>\n
saota.breezy.hr<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/saota.breezy.hr","_company_name":"SAOTA","_company_website":"http:\/\/www.saota.com","_company_tagline":"South African-based firm SAOTA is a studio of architectural designers and technicians including in-house CGI and marketing teams, as well as a strong support staff. It is driven by the dynamic combination of Stefan Antoni, Philip Olmesdahl, Greg Truen, Phillippe Fouch\u00c3\u00a9 & Mark Bullivant who sh... read moreare a potent vision easily distinguished in their design. This, paired with both an innovative and dedicated approach to the execution of projects, has seen SAOTA become an internationally sought-after brand. Capitalising on a unique understanding of an ever-evolving industry, SAOTA continues to build on past experiences and is well positioned to offer expert services to the corporate, institutional, commercial and residential marketplace. With strong roots in South Africa, now 85 % of SAOTA\u2019s clientele is international with cities like Moscow, Sydney, Miami, Dubai and Lagos becoming an increasing source of both interest and business. Specialties Architecture, Design, Decor, and Furniture 109 Hatfield Street Gardens Cape Town 8001 South Africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[15],"job-types":[12],"class_list":["post-14839","job_listing","type-job_listing","status-expired","hentry","job_listing_region-western-cape","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/14839","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=14839"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=14839"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=14839"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}