Key Performance Areas:\u00a0<\/p>\n
Administrative Support to the CEO\u00a0<\/p>\n
\tManages the Executive\u2019s diary and schedules meetings in line with the CEO\u2019S availability.\u00a0
\n\tManage the office in the absence of the Executive\u00a0
\n\tDeal with stakeholder queries and complaints and where applicable, re-assign them to the relevant division\u00a0
\n\tProvide proper and timeous customer and stakeholder feedback.\u00a0
\n\tCoordinate performance management for CEOs direct reports.\u00a0
\n\tCoordinate the CEOs Performance Assessment by compiling POE in consultation with internal stakeholders.\u00a0<\/p>\n
Meeting Coordination and Hosting Secretarial support to Executive and Management Committees\u00a0<\/p>\n
\tSchedule monthly, quarterly and ad-hoc Executive and Management committee meetings\u00a0
\n\tDrafts meeting agendas and ensures the timeous distribution of meeting packs\u00a0
\n\tPreparing reports, minutes, presentations, Board packs and correspondence accurately and swiftly\u00a0
\n\tAccurate minute-taking and timeous distribution of the minutes and matters arising from meetings\u00a0
\n\tKeeps record of resolutions and follows up on action items from meetings to ensure completion within stipulated deadlines\u00a0
\n\tOrganising the requisite refreshments\/catering for meetings, where necessary.\u00a0<\/p>\n
Office Support\u00a0<\/p>\n
\tManaging the CEO\u2019s inbox, screening all correspondence and actioning them where appropriate and where relevant. Ensures that the CEO actions the items that need his attention timeously and providing reminders\u00a0
\n\tCo-ordinate all correspondence to be submitted to and from the office of the CEO.\u00a0
\n\tAnswering and screening telephone calls and where applicable, forwarding these to the relevant employees for actioning\u00a0
\n\tAccurate record keeping and filing of all documents\u00a0
\n\tEnsuring that classified and confidential documents are kept safely\u00a0
\n\tTyping and quality control of official correspondence, including letters, memorandums, power point presentations and general correspondence for internal and external purposes\u00a0
\n\tCoordinates logistical arrangements for the Executive in line with procurement processes\u00a0
\n\tDevelops a database of contacts and updates same regularly to ensure current information
\n\tManagement of payments from the office including creation of requisitions and budgeting\u00a0
\n\tProfessional reception of the executive\u2019s visitors and all ancillary arrangements.\u00a0
\n\tAd hoc duties and assignments as required by the Chief Executive Officer.\u00a0<\/p>\n
Travel Arrangements\u00a0<\/p>\n
\tManage the CEO\u2019s (or any other team members) international and domestic travelling arrangements, including \u2013 passport application, flights, accommodation, car hire\/shuttle services, itinerary and where applicable visa applications, and so forth.\u00a0
\n\tAssist with the processing and submission of travel claims upon the Executive\u2019s return.\u00a0
\n\tAdminister subsistence and travelling claims for the CEO.\u00a0<\/p>\n
Stakeholder Management\u00a0<\/p>\n
\tAct as the point of contact among executives, employees, clients, and other external partners\u00a0
\n\tCoordinate the function\u2019s compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports, and so forth.\u00a0<\/p>\n
Minimum Requirements and Attributes:\u00a0<\/p>\n
\tA relevant Administration or Secretarial qualification.\u00a0
\n\tAt least 5 years of relevant experience in an executive support role.\u00a0
\n\tUnderstanding of corporate governance\u00a0
\n\tKnowledge and experience related to Board submissions\u00a0<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
recruitment.weathersa.co.za<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/recruitment.weathersa.co.za","_company_name":"The South African Weather Service (SAWS)","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Environmental Affairs and is governed by a Board. The organisation became a public entity on 15 July 2001 in terms of the South African Weather Service Act (No. 8 of 2001), as amended in 2013. It is an aut... read morehoritative voice for weather and climate forecasting in South Africa and as a member of the World Meteorological Organization (WMO) it complies with international meteorological standards. As an Aviation Meteorological Authority, SAWS is designated by the State to provide weather services to the aviation industry, marine and a range of other identified clients and to fulfil a range of international obligations of the government. It provides two distinct services, namely public good services that are funded by government, and paid-for commercial services. The South African Weather Service's countrywide observational network consists of: 231 Automatic Weather Stations (AWS) 12 Climate Stations (1 x 1st order, 3 x 2nd order & 21 x 3rd order stations) 1180 Rainfall Stations 153 Automatic Rainfall Stations 23 Sea Surface Temperature Stations 12 Voluntary Observing Ships 47 Weather buoys in the South Atlantic and South Indian Ocean 14 Meteorological Radar Systems 1 Global Atmosphere Watch Station at Cape Point 2 Dobson Ozone Spectrophotometre Stations in Irene and Springbok. (A third to operate at Cape Point) 1 Baseline Surface Radiation Network Station in De Aar A national UVB Biometer network in Cape Town, Cape Point, Port Elizabeth, De Aar, King Shaka Airport and Pretoria 24 Lightning Detection Sensors (excluding 1 in Swaziland) 6 Air Quality Measuring and Monitoring Stations (DEA infrastructure being maintained by SAWS) 11 Upper-air Sounding Stations with Irene also conducting ozone soundings 442 Rigel Avenue South, Erasmusrand, 0181 Private Bag X097 Pretoria 0001","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-15221","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/15221","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=15221"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=15221"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=15221"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}