Key Performance Areas<\/p>\n
Administrative Support<\/p>\n
\tHandling incoming and outgoing mail;
\n\tOffice upkeep;
\n\tServing as the first point of contact for visitors;
\n\tManaging office supplies;
\n\tMaintaining filing systems (both physical and digital);
\n\tCoordinating staff leave records, personnel files, and other important information; and
\n\tCapturing of submitted timesheets, leave application forms and verification against planned effort.
\n\tPerforming data entry.<\/p>\n
Documentation Management and Control<\/p>\n
\tManagement and processing of incoming and outgoing documents;
\n\tManaging the distribution and control of project documentation.
\n\tManaging the delivery and acceptance of project documentation\/deliverables.
\n\tArchiving project documentation.
\n\tMaintaining the JV and Project communication plan.<\/p>\n
Coordination of Documents Compilation<\/p>\n
\tCollation of inputs from various authors into master document.
\n\tAssist project team with document quality assurance review and editing.
\n\tManagement of version control.
\n\tActing as a point of reference on the use of the project administration Quality Management System.
\n\tAssist in the development of a project administration quality plan.<\/p>\n
Publishing of Documents<\/p>\n
\tCombining report components prepared in various packages (e.g. Word, Excel, PowerPoint, etc.) into single Adobe document.
\n\tCreation of bookmarks and links in Adobe version of reports.
\n\tPagination and publishing reports using Adobe.
\n\tArranging for transmittal and distribution of documents.
\n\tRelated tasks.\u00a0<\/p>\n
Meetings and Appointments<\/p>\n
\tScheduling meetings and other appointments;
\n\tPreparing agendas;
\n\tPreparing minutes of meetings.<\/p>\n
Resource Schedule<\/p>\n
\tUpdating resource schedules.
\n\tPreparation and updating of plans (JV plans)
\n\tChecking planned vs actual utilisation of resources.\u00a0<\/p>\n
Procurement and Contract Documentation Administration<\/p>\n
\tAccessing procurement and contracting documentation templates.
\n\tExecuting \/ processing sub-consultants administration.
\n\tMaintain Procurement and Contract administration registers.
\n\tKeeping and Maintaining Contractual documentation (All project contractual documentation).\u00a0<\/p>\n
Project Finance Administration<\/p>\n
\tArranging for the production and distribution of project financial information.
\n\tPreparing \/ processing reimbursing expenses.
\n\tPreparing \/ processing invoicing of the Client, JV partners and Sub-consultants.
\n\tAssisting in the development of financial reviews.
\n\tAssist in the review and development of project proposals, variation orders and claims.
\n\tMonitor and reporting on project and JV budgets \/ approved vs actual expenditure.<\/p>\n
Team Support<\/p>\n
\tAdministration of job descriptions.
\n\tAssist in the preparation of project plans and claims.
\n\tAccessing and updating project reports.<\/p>\n
Requirements<\/p>\n
Job Requirements<\/p>\n
Qualification:<\/p>\n
\tGrade 12 with a Diploma in Office Administration advantageous.<\/p>\n
Experience:<\/p>\n
\tMinimum of 5 years’ experience administration\/secretarial\/PA experience.
\n\tMinimum of 5 years’ experience working on construction projects sites.
\n\tMS Office suite Word, Excel, Outlook, PowerPoint.<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( https:\/\/www.gibb.co.za\/ ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"GIBB Engineering and Architecture","_company_website":"https:\/\/www.gibb.co.za\/","_company_tagline":"GIBB is a leading multi-disciplinary engineering consulting firm based in South Africa with 67% Black ownership. The firm has a strong African orientation with a wide geographical footprint on the continent. The firm has been operating since 1956 and has proven capabilities in deliverin... read moreg world-class projects of any magnitude. GIBB prides itself on delivering high quality projects underpinned by an independently certified ISO 9001 quality system since 1999. GIBB recognises and appreciates the potential offered by the African continent. Accordingly, GIBB has, over the years, developed an in-depth understanding of the challenges of developing infrastructure in Africa. This has contributed to the firm\u2019s position as the partner of choice for the private sector, state owned enterprises (SOEs) and governments who seek knowledgeable people, with proven experience and the expertise to respond to the numerous infrastructure demands and needs of the continent. Our Experience GIBB has executed various and complex projects across various sectors and engineering disciplines across many African countries. The firm remains committed to achieving excellence in every project, and is proud to be the firm of choice for the continent\u2019s greatest engineers, who are leading experts in their fields. GIBB\u2019s technical expertise is enhanced through our relationships with various global partners. GIBB is conscious of the environment in which it operates in and continuously seeks ways to offer sustainable solutions on its projects. The winning combination of top-talent, in-depth industry knowledge, well-earned reputation for excellence and commitment to timeous, within budget delivery ensures that the client is guaranteed ultimate success of every project. Woodmead North Office Park 54 Maxwell Drive Woodmead 2191","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[19],"job-types":[12],"class_list":{"0":"post-15305","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-limpopo","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/15305","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=15305"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=15305"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=15305"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}