Job Purpose\u00a0\u00a0 \u00a0<\/p>\n
\tThe role is responsible to support management in ensuring that the day-to-day functions run smoothly as well as performing administrative and clerical work in the Commercial department. \u00a0The incumbent is expected to work independently in anticipation of the executive\u2019s role requirements to achieve the relevant divisional objectives. \u00a0
\n\tFurthermore, the role will be expected to contribute to the optimization of the executive\u2019s office by recommending and implementing improvements in processes, procedures and systems.\u00a0<\/p>\n
Principal Accountabilities\u00a0\u00a0 \u00a0<\/p>\n
\tManage the administration of the Commercial division
\n\tEnsure the effective management of financial information including assisting with preparation of budgets and financial reports, creating purchase orders and maintaining financial files and records)\u00a0
\n\tHandle the financial administration (processing of invoices, capturing of journal entries, preparing accruals, and getting relevant approvals)
\n\tEffectively manage the implementation of governance procedures within the executive\u2019s division against set standards
\n\tAssist department with preparation of documents, e.g. presentations, motivations, submissions, formatting documents, sourcing information, etc.
\n\tProvide meeting support (i.e. boardrooms, refreshments, access and parking, travel arrangements, minute taking)
\n\tTake full responsibility for the executive\u2019s diary including screening and setting up of appointments, arranging access and parking for visitors, booking venues, making flight arrangements and providing for refreshments as necessary
\n\tEfficiently resolve enquiries\/ complaints within parameters directed to the office drawing from specialized knowledge and escalate where necessary
\n\tFiling and recordkeeping for the Commercial department
\n\tManage communications (inbound and outbound calls and emails)
\n\tArrange duty and vocational travel inclusive of flight tickets, accommodation, car, visa\u2019s and any other travel documents as requested\u00a0
\n\tCoordinate projects within executive\u2019s area to ensure that project are delivered on time, in scope with quality deliverables
\n\tReconcile all project deliverables in relation to governance processes, financial implications etc
\n\tMaintain records of leave for management team and manage time cards, performance documentation etc for executive\u2019s direct reports as well as division (where required)\u00a0
\n\tSupport Commercial projects by managing timelines, resources and deliverables
\n\tArrange IT items and office space for new hires in the department<\/p>\n
Qualifications & Experience\u00a0\u00a0 \u00a0<\/p>\n
\tGrade 12 (Matric) or equivalent at NQF level 4
\n\tDiploma in Secretarial\/Business Management qualification at NQF level 6 is essential \u00a0
\n\tRelevant Bachelor’s degree an advantage
\n\t5 years\u2019 experience in a senior secretarial\/administrative capacity\u00a0
\n\tExperience within an airline will be an advantage<\/p>\n
Knowledge and Skills\u00a0\u00a0 \u00a0<\/p>\n
\tAdvanced proficiency in Microsoft Office suite (PowerPoint, Word, Excel)
\n\tSAP
\n\tOffice administration\u00a0
\n\tDiary management
\n\tKnowledge management
\n\tProject management
\n\tClerical practices and procedures
\n\tBusiness and management principles
\n\tLegislative frameworks, including the PFMA
\n\tCollate and synthesise data to enable business decisions
\n\tReport writing
\n\tCommercial acumen
\n\tFinancial acumen
\n\tOrganising and prioritising skills
\n\tNetworking skills
\n\tBusiness writing skills
\n\tProblem solving skills
\n\tResearching skills
\n\tBusiness communication skills (verbal and written)
\n\tInterpersonal skills
\n\tTime management skills
\n\tCorrespondence handling
\n\tNumeric and financial capacity
\n\tAttention to detail
\n\tAbility to handle confidential information with discretion<\/p>\n
Attributes\u00a0\u00a0 \u00a0<\/p>\n
\tEffective communication
\n\tStakeholder relationships
\n\tCustomer centric
\n\tDrives results
\n\tFlexibility and adaptability
\n\tEthics and integrity
\n\tOrganisational awareness
\n\tInformation processing
\n\tTeam player
\n\tProactive
\n\tSelf-motivated<\/p>\n
Deadline:8th August,2025<\/p>\n
Apply via company website ( https:\/\/www.flysaa.com\/ ) or<\/p>\n
flysaa.erecruit.co<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/flysaa.erecruit.co","_company_name":"South African Airways (SAA)","_company_website":"https:\/\/www.flysaa.com\/","_company_tagline":"South African Airways (SAA) began operations on 1 February 1934. SAA, is a leading carrier in Africa, serving regional destinations between Johannesburg and six African destinations - Accra, Kinshasa, Harare, Lusaka, Lagos, Mauritius and 2 domestic routes from Johannesburg to Cape Town and Durban... read more. SAA is a member of the largest international airline network, Star Alliance. SAAs core business is the provision of passenger airline and cargo transport services together with related services, which are provided through SAA and its wholly owned subsidiaries: SAA Technical (SAAT), a world class maintenance facility and Air Chefs, the catering entity of SAA. SAAT has particularly been successful in the delivery of high-quality maintenance services such as major airframe checks; engine overhaul; mechanical components; avionics and line maintenance. From its first flight in 1934, SAA have welcomed the world to South Africa by showing off the warm generous heart of the country. The airline has more than 88 years of excellence and innovation to draw on.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-15466","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/15466","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=15466"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=15466"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=15466"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}