Job description<\/p>\n
\tThis position is responsible for providing professional assistance and support to the Director of Compliance, Risk and Enforcement (CRE), as well as the team, in executing the administrative functions of the unit to ensure that theoffice and the domain function effectively.<\/p>\n
Responsibilities:<\/p>\n
General Administration<\/p>\n
\tEffectively and timely perform departmental and administrative tasks.
\n\tAssist in monitoring unit compliance with the UJ and regulatory body policies, procedures, and regulations.
\n\tDraft correspondence and communication, including compiling reports, memoranda, and other documents.
\n\tTake and distribute minutes at meetings.
\n\tMaintain office files.
\n\tBe an active participant in staff meetings.
\n\tSort, organise, and distribute mail.
\n\tGeneral administration tasks are as instructed by the line manager.
\n\tArrange and coordinate workshops, functions, conferences, etc., for the staff and guests.
\n\tArrange travel and accommodation for official business trips and conferences.
\n\tCoordinate and record all stationery, refreshments, and other supplies required by the staff.
\n\tKeeps up to date with the functioning of the department to ensure that professional assistance is consistently delivered.<\/p>\n
Client Management
\n\u00a0<\/p>\n
\tInteract, organise, and liaise with internal and external clients and stakeholders, etc.
\n\tGreet and assist visitors, direct calls, and respond to queries.
\n\tAnswer and respond to telephone calls with professionalism.<\/p>\n
Financial Administration<\/p>\n
\tProcess financial requests, claims, and recordkeeping of expenses.
\n\tAssist in the administration of financial expenses for the unit.
\n\tRequest quotations and get approval for departmental office supplies, equipment, and furniture.
\n\tHandle queries related to the unit’s finances and Place and follow up on orders.
\n\tHandle overtime requests.
\n\tCoordinate purchasing and travel cards, reconcile purchases, and ensure that Oracle allocations are completed \u00a0accurately and in a timely manner.
\n\tKeep up to date with the procurement requirements to ensure the effective management of the process.
\n\tEnsure that all invoices are approved and delivered to the creditors’ department on time for payment.<\/p>\n
Professional Development<\/p>\n
\tUndertake staff training as required and receive guidance and instruction from the supervisor when necessary.<\/p>\n
Minimum requirements<\/p>\n
\tMatric or Grade 12 (NQF4)
\n\t3 to 5 years of job-related experience.
\n\tValid driver’s license.
\n\tExperience in all Microsoft packages (Word, Excel, PowerPoint, and Outlook).
\n\tAbility to handle sensitive and extensive confidential data.
\n\tKnowledge of purchasing and procurement systems, e.g., Oracle.<\/p>\n
Working conditions:<\/p>\n
\tMaybe required to work long hours.
\n\tWork is performed in a modern office setting within the University’s Protection Services Division.
\n\tRequires extended periods of sitting at a desk, working on a computer.
\n\tExposure to artificial lighting and digital screens for long hours.
\n\tFrequent use of a computer, keyboard, and mouse.<\/p>\n
Recommendations:<\/p>\n
\tMatric required; a tertiary qualification in Business Administration or a related field is advantageous.
\n\tAdministrative experience in a Higher Education Institution, legal, accounting and audit fields.
\n\tKnowledge of departmental rules and regulations.
\n\tKnowledge of faculty rules and regulations.
\n\tAbility to handle various details and work at all organisational levels.
\n\tExcellent customer service skills and interpersonal skills.
\n\tExcellent oral and written communication skills.
\n\tProficiency with e-mail, word processing, spreadsheets, databases, presentation software, and Internet use.<\/p>\n
Competencies and Behavioural Attributes<\/p>\n
\tComputer Literacy.
\n\tExcellent customer care and communication skills.
\n\tGood at working as part of a team.
\n\tAble to deliver precise and accurate information.
\n\tExcellent telephone manners.
\n\tTeamwork.
\n\tDeliver results.
\n\tPlanning and Control.
\n\tDecision making.
\n\tCommercial focus.<\/p>\n
\u00a0Deadline:8th August,2025<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( http:\/\/www.uj.ac.za ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"University of Johannesburg","_company_website":"http:\/\/www.uj.ac.za","_company_tagline":"Vibrant, multicultural and dynamic, the University of Johannesburg (UJ) shares the pace and energy of cosmopolitan Johannesburg, the city whose name it carries. Proudly South African, the university is alive down to its African roots, and well-prepared for its role in actualising the potential that ... read morehigher education holds for the continent's development. UJ has transformed into a diverse, inclusive, transformational and collegial institution, with a student population of over 50 000, of which more than 3000 are international students from 80 countries. This makes UJ one of the largest contact universities in South Africa (SA) from the 26 public universities that make up the higher education system. The phenomenal success story of the University is one that has surprised critics and won over sceptics. Since its establishment in 2005, and under the bold and visionary leadership of its first Vice Chancellor and Principal, Professor Ihron Rensburg, the University has had a remarkable journey with major accomplishments in transformation, equity, access, and Pan African and global excellence. The vision of the UJ is to be \"an international University of choice, anchored in Africa, dynamically shaping the future\". The mission can be described as follows: \"inspiring its community to transform and serve humanity through innovation and the collaborative pursuit of knowledge\". These are underpinned by four values, namely: imagination, conversation, regeneration and ethical foundation. The six strategic objectives provide a focused means for realising the Vision, Mission and Values of the University as set out above. They further represent a re-working of the original UJ Strategic Thrusts 2020 in the context of a wider positioning of the University as \"The Pan-African\" Centre for Critical Intellectual Inquiry, with the primary goal of achieving global excellence and stature. The six strategic objectives are: Excellence in Research and Innovation. Excellence in Teaching and Learning. An International Profile for Global Excellence and Stature. Enriching Student-Friendly Learning and Living Experience. Active National and Global Reputation Management, and Fitness for Global Excellence and Stature (GES). Johannesburg, Gauteng","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-15731","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/15731","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=15731"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=15731"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=15731"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}