ROLE PURPOSE<\/p>\n
\tYou are responsible for assisting with administration and coordinating all day-to-day activities of the bid office and providing support for tender submissions. You will deal with high volumes of tenders in a stressful and pressurized environment where the team all must work together. It is essential to be flexible, understand urgency and priorities. You need a constant awareness of the deadlines and outstanding information. You must be able to cope with a substantial amount of responsibility, remain calm under pressure, and be able to read and interpret instructions carefully. You must be non-compromising on quality and attention to detail on all deliverables.<\/p>\n
ROLE REQUIREMENT<\/p>\n
\tPerform an initial review of the Tender documents to establish the scope of work the Tender schedule and clarify any items that are unclear.
\n\tDetermine the physical format for tenders including layout, number of copies, special requirements and deliverables.
\n\tPrepare bids according to tender’ s requirements.
\n\tYou will be responsible for tender accuracy and completeness to make sure all bid documents required for submittal are prepared and signed by the authorised personnel.
\n\tAssist with production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines.
\n\tTo co-ordinate, manage and support Bids and Tender (RFP & RFI) submissions.
\n\tParticipate in all internal tender meetings.
\n\tEnsure that all relevant data and information compiled during the tender development phase is considered and made available to all Tender team members.
\n\tLiaise with all tender team members to ensure accuracy and compliance with customer requirements.
\n\tEnsure bid and proposal WORD documentation is formatted, collated and presented in a professional manner.
\n\tRender admin and typing support with tenders \/ proposals and monitor a timeline.
\n\tReview final documents for quality control and proofread for accuracy and compliance.
\n\tProvide continuous feedback to the team and prioritise the order of importance of engagements.
\n\tBuild relationships with key proposal teams in other departments.
\n\tMaintain status of generic proposals and work with Bid Manager to ensure they are reviewed, revised and reapproved as necessary
\n\tAlert Bid Manager to potential problems in tender document.
\n\tMaintain accurate records and file manual & electronic copies of all the tender data i.e. correspondence quotations internal input etc.
\n\tKeep up to date documentation of all tender returnable.
\n\tUpdate the tender register.<\/p>\n
PROFESSIONAL COMPETENCIES<\/p>\n
\tBid Office Management Experience<\/p>\n
QUALIFICATIONS & EXPERIENCE<\/p>\n
\tGrade 12 (Essential)
\n\tMinimum 2 years in the Bid Office environment (Essential)
\n\tDiploma \/ degree or an equivalent tertiary qualification
\n\tAPMP Qualified to Foundation level \u2013 (Advantageous)<\/p>\n
Deadline:11th September,2025<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
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