MAIN PURPOSE OF THE JOB<\/p>\n
\tProvide secretarial and administrative support to the Chief Technology and Operations Officer (CTOO) and assist with scheduling, planning and co-ordinating all Divisional activities<\/p>\n
Key Performance Areas\u00a0\u00a0 \u00a0<\/p>\n
Secretarial support<\/p>\n
\tOrganise CTOO\u2019s, schedule appointments and ensures there are no conflicting appointments in the diary
\n\tTelephone response \u2013 attendants to telephone calls for the CTOO\u2019s office. Takes appropriate actions to attend to the calls, takes messages and\/or re-route calls.
\n\tCo-ordinate and arrange CTOO business travel trips and ensures itinerary is made available to CTOO prior to trips, redirect correspondence, prioritizing issues and discuss with the CTOO
\n\tMaintain files, records and documents in the CTOO office
\n\tPrimary contact in the CTOO\u2019s office.
\n\tProvides secretarial support in meetings chaired by the CTOO<\/p>\n
Scheduling, planning and co-ordinating Divisional activities<\/p>\n
\tPlan and schedule meetings for the CTOO
\n\tDraft and distribute the agenda after approval by the CTOO
\n\tDistribute the minutes and task list after the meeting and follows up on task list and follows through with the respective members of the meeting
\n\tDevelop and manage relationships with other Divisions
\n\tLiaise with other Divisions, collects information from Division\u2019s Management team and collates reports required ensuring accuracy of the reports and that reports are submitted on due dates
\n\tDistribute correspondence in and out from the office of the CTOO
\n\tTrack Divisions expenses and report variances to the CTOO
\n\tSupport the Divisions Manco in co-coordinating their expenses as and when required<\/p>\n
Co-ordinate meetings<\/p>\n
\tCo-ordinate internal and external meeting requests:
\n\tPrepare agenda in consultation with CTOO
\n\tDistribute the agenda and documents for the meeting
\n\tSource appropriate venues and manage bookings
\n\tMake all equipment for meetings available
\n\tTake minutes of the meeting, draft minutes for the CTOO to edit and distribute the minutes after the minutes are approved
\n\tReceive visitors for the CTOO
\n\tArrange visitors parking prior to arrival
\n\tMeet and greet visitors and offer refreshments
\n\tEnsure visitors have registered at reception on arrival
\n\tDistribute all necessary documentation to the visitor prior to the meeting
\n\tCo-ordinate all internal attendees for the meeting.<\/p>\n
Administration of correspondence, documentation and stationery<\/p>\n
\tRegister on receipt of hard copy documents and distribute accordingly
\n\tType documents for authorisation i.e. memos, letters, submissions, travel requests, requests for payments and petty cash
\n\tTake stock of and order stationery to maintain an adequate supply of stationery items for the Division
\n\tArchive the documentation in accordance with policies and procedures
\n\tProvide documentation to requestors in accordance with the document management policy and procedure when requested<\/p>\n
Facilitate events<\/p>\n
\tReceive a request for the arrangement of a conference or strategic session; or
\n\tA conference or strategic session is arranged in accordance with the annual schedule
\n\tFilter requests for engagements and determine relevance for referral to the CTOO
\n\tManage RSVPS or correspondence declining invitations
\n\tAnalyse the objectives of the event to determine the best approach to be utilised; or
\n\tFacilitate the securing of appropriate resources in conjunction with travel and events to support the event.<\/p>\n
Budget Monitoring<\/p>\n
\tMonitors expenditure against budget
\n\tSupport the Division in co-coordinating expenses
\n\tKeep a register of payments made in P&C Division
\n\tProcess invoice payments on the SAP systems<\/p>\n
Preferred Minimum Education and Experience\u00a0\u00a0 \u00a0<\/p>\n
\tPost matric qualification \/ Diploma in Office administration or Secretarial
\n\t3 \u2013 5 years\u2019 experience as a Personal Assistant at Executive\/Chief level
\n\t+- 3 years\u2019 experience as Personal Assistant<\/p>\n
Critical Competencies\u00a0\u00a0 \u00a0<\/p>\n
\tPolicies and Procedures
\n\tExecutive\/Chief Office Management
\n\tMicrosoft Office
\n\tRecords & document management
\n\tAdditional Requirements\u00a0\u00a0 \u00a0
\n\tKnowledge of PFMA
\n\tKnowledge of Land Bank Act
\n\tProject Coordination<\/p>\n
Apply via company website ( https:\/\/landbank.co.za\/Pages\/Home.aspx ) or<\/p>\n
landbank.erecruit.co<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/landbank.erecruit.co","_company_name":"Land Bank Careers","_company_website":"https:\/\/landbank.co.za\/Pages\/Home.aspx","_company_tagline":"At Land Bank, our sole objective is to serve South African commercial and emerging agriculture by bringing specially designed financial services within the reach of farmers across the nation. These services enable farmers to finance land, equipment, improve assets and obtain production credit. To... read moreday, the Bank is a true South African development finance institution that strives to serve all farmers equally. As a responsible lender and to ensure longevity as an institution, Land Bank is committed to sound environmental practices both internally and with our clients. With every loan dispensed and every farming enterprise initiated, we have to make sure that we are not only looking after our clients, but ensuring that their agricultural practices do not harm the environment but add value and are sustainable in the long term.? Land and Agricultural Development Bank of South Africa, P.O.BOX 375, Tshwane, 0001\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039\u00e2\u20ac\u2039","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-16615","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/16615","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=16615"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=16615"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=16615"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}