Position Purpose<\/p>\n
\tThe DBAC & BSC Secretariat is a full compliance function that provides a holistic professional SCM advisory and administrative service to the Transnet Corporate Centre, the Procurement Operations and Central Category Management.
\n\tThe role includes the provision of support to Procurement in order to ensure that it operates within the bounds of the Constitution, the PFMA, the prevailing policy framework and other empowering legislative provisions.
\n\tIt ensures that good corporate governance, fairness and transparency prevails in the process pertaining to the sourcing of goods and services for Transnet Corporate Centre and transversal procurement done by Central Category Management.
\n\tThe bid committee secretariat ensures that the bid committee members perform their duties efficiently, effectively and with integrity in accordance with applicable legislation and regulation.
\n\tThe Bid committee secretariat is responsible for conducting induction and training of the bid committee members in order to understand their roles and responsibilities.
\n\tThe Bid committee secretariat ensures that all bid committee members complete and sign all the necessary declaration and confidentiality and maintain records of the decision of the committee.
\n\tThe Bid committee secretariat ensure that the bid committee members maintain the highest level of professionalism and the proceedings are not delayed unnecessary.\u00a0
\n\tThe secretariat develops, maintains and implement a bid committee protocol across all procurement submissions to ensure they are in line with the Committee TORs and DOA
\n\tThe secretariat ensure compliance with the bid committees TORs and SCM legislation in so far as the committee\u2019s roles, responsibilities and authority is concerned.
\n\tThe secretariat ensures the effective and efficient functioning of the bid committees, as well as participates in the auditing of procurement transactions from a governance point of view.<\/p>\n
Position Outputs<\/p>\n
\tFacilitating induction of new DBAC & BSC members. Ensures that members are appointed in writing and appointment letters are issued timeously. Assist with the appointment process before the beginning of the financial year. Ensure that members signed the appointment letters prior to the first meeting of the DBAC & BSC.
\n\tPreparation of Agendas for the meetings in conjunction with the Chairpersons and DBAC & BSC Members. ensure that all members receive meeting notification on time. Process and distribute all submissions\/reports together with the agenda to committee members at least five working days before the actual meeting takes place. Request agenda item from the members timeously.
\n\tTaking accurate and complete minutes of the DBAC & BSC meeting as set out in the Terms of Reference to assist the Members and other stakeholders in implementing the decisions. ensure maintenance of minute books, registers and related confidential documentation. verify that the DBAC has been provided with all facts and all substantive documentation to enable effective and efficient. Give written feedback of all decisions taken by the Committee. Be responsible for all the administrative tasks of the Committee. co-ordination of the DBAC & BSC yearly calendar for scheduling meetings in alignment with the Corporate Calendar.
\n\tMonitor the attendance of DBAC & BSC member and prepare report for the Chairperson. Monitor the attendance of DBAC & BSC members and make recommendations regarding membership based on the trends in attendance. Adhere good corporate governance principles
\n\tDevelop and maintain a system of compliance monitoring and reporting to ensure that the DBAC & BSC members operate within their mandate. Ensure that meeting is conducted in accordance with terms of reference. Ensure that members function within their mandate. Monitor the attendance of the DBAC & BSC members and prepare a report for the chairperson. Monitor the trends of submission and identify the sources of delay in finalising the awards or bottlenecks. Arranges sessions for DBAC & BSC Members to provide guidance in their duties, responsibilities and powers and make them aware of all the laws and policies relevant to the procurement process including advice on business ethics and good governance.
\n\tKeep and maintain proper records of the functioning of the DBAC & BSC: Ensure that TEAR report is properly completed with supporting documents. Assist in ensuring the information submitted to the committee is clear. Ensure that all the CBAC resolutions\/ declaration of interest\/ minutes properly kept for audit purposes<\/p>\n
Qualifications and Experience<\/p>\n
\tA degree or post graduate diploma in Administration (NQF Level 7), or LLB or Commerce or SCM is required.
\n\tA minimum of 4- 5 years secretariat\/project administration or coordination experience is required, which includes: 2-3 years taking minutes and\/or record keeping, and
\n\tExperience in Procurement\/SCM public sector bid committees or governance, risk and\/or compliance role will be an advantage.<\/p>\n
Competencies<\/p>\n
\tStrategy & Sustainability Strategic Thinking Commercial awareness Innovating\u00a0
\n\tInspirational Leadership Inspiring People Managing Talent Leading Change Embracing Diversity\u00a0
\n\tBusiness Performance and Delivery Lead Business Performance Strategic Decision Making Business Acumen Analysing\u00a0
\n\tRelationship Management Communicating Effectively Collaborating and Networking Service Orientated Persuading and Influencing\u00a0
\n\tCorporate Governance & Compliance Leading Governance Leading Safety Practice Leading Risk Management # Personal Mastery Learning and Applying Expertise Resilience Emotional Intelligence Vigour & Personal Drive<\/p>\n
Deadline:28th August,2025<\/p>\n
Apply via company website ( http:\/\/www.transnetfreightrail-tfr.net ) or<\/p>\n
transnettalentportal.csod.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/transnettalentportal.csod.com","_company_name":"Transnet","_company_website":"http:\/\/www.transnetfreightrail-tfr.net","_company_tagline":"Transnet freight rail is the largest division of Transnet Limited, a public company with South African government as its sole shareholder. It is a world class heavy haul freight rail company that specialises in the transportation of freight. Transnet freight rail has approximately 38 000 employee... read mores, who are spread throughout the country. Transnet Limited, operating and controlling South Africa\u2019s major transport infrastructure, is also responsible for ensuring that the country\u2019s transport industries operate according to world-class standards. Transnet forms an integral part of the Southern African economy. Transnet Freight Rail's core business lies in freight logistics solutions designed for customers in industry based business segments, mining, heavy and light manufacturing. The company maintains an extensive rail network across South Africa that connects with other rail networks in the sub-Saharan region, with its rail infrastructure representing about 80% of Africa's total. \"The company is proud of its reputation for technological leadership beyond Africa as well as with-in Africa, where it is active in some 17 countries\" The company is proud of its reputation for technological leadership beyond Africa as well as with-in Africa, where it is active in some 17 countries. Transnet freight rail has positioned itself to become a profitable and sustainable freight railway business, assisting in driving the competitiveness of the South African economy. Transnet freight rail is proudly placed to dramatically alter the South African rail industry. This enables us to play a positive and active role in the transformation of our society. We do so against the backdrop of sound business principles, a regulatory framework and the challenges of meeting the expectations of our customers. 15 Girton Road. Parktown Johannesburg , Gauteng 2193 South Africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-16945","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/16945","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=16945"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=16945"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=16945"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}