Job Advert Summary\u00a0\u00a0 \u00a0<\/p>\n
\tIt is the Responsibility of the Administrative Officer to provide strong administrative support to Distribution and Recon Department, ensuring efficiencies and accuracy in the department whilst providing support to the Distribution Manager.<\/p>\n
Requirements\u00a0\u00a0 \u00a0<\/p>\n
\tMatric.
\n\tA Finance \/ Business Admin Tertiary Certification would be beneficial.
\n\tPrevious work experience in a similar role.
\n\tMust have strong Excel skills.
\n\tA valid drivers licence would be beneficial.<\/p>\n
Competencies\u00a0\u00a0 \u00a0<\/p>\n
\tAttention to detail is of high importance.
\n\tAbility to multi task and work in high pressured scenarios.
\n\tAbility to communicate and and work well with Blue Collar Staff.
\n\tMust be a fast learner and have the good time management capabilities.
\n\tMust be willing to go the extra mile and be a team player.<\/p>\n
Duties and Responsibilities\u00a0\u00a0 \u00a0
\nAdminister Driver Recons<\/p>\n
\tOversee Recon Clerks and assist when needed.
\n\tProcess the settled and unsettled routes.
\n\tEnsure correct Route settlements are done daily.
\n\tCheck Route recaps mistakes made by Clerks daily to allows for fixing the same month.
\n\tDo RMA route settlement, check & correction.
\n\tEnsure that all outstanding recons is done daily.
\n\tFollow up on outstanding jobs not received, older than 24 hours.
\n\tUpdate GRV on system.
\n\tAssign Re-Supply invoices.
\n\tResolve queries from System Support & Metrofile timeously.<\/p>\n
Administer Driver Ledger<\/p>\n
\tEFT Payment Allocation control.
\n\tDaily allocation of EFT payments on Bank statement and generate EFT payments journal is done by Ledger Clerk.
\n\tUnallocated payments have been allocated in the same month, the payment reflects on the bank statement.
\n\tDebtors Control.
\n\tVerifying the accuracy of invoices and other accounting documents or records.
\n\tCompile & Maintain Accurate Debtors reporting daily i.e. COO Driver DAILY BALANCING.
\n\tReconcile Customer accounts where outstanding payments are due.
\n\tGenerate Statements on Excel & Send final customer statements to Debtors via email for payments.
\n\tFollow up telephonically where the customer has no email.
\n\tPlace accounts on HOLD where invoices older than 3 days have not been paid.
\n\tUpdated the ACCOUNTS on HOLD Report timeously for reporting to Administrative Manager every Monday.
\n\tEscalate problem accounts to Team Leader to assist in following up on Ledger Control.
\n\tReporting on Outstanding EFT\u2019s is done daily.
\n\tOversee Ledger Clerks and assist when needed.
\n\tReconcile and resolve discrepancies on Driver accounts via journal.
\n\tDriver cash short\u2019s are checked and reported to Distribution daily.<\/p>\n
Administer Cash Office<\/p>\n
\tReceive completed Cash up documentation from Cash office clerks daily.
\n\tResolve queries from Head office or Administrative Controller regarding Cash office processing<\/p>\n
Providing Support<\/p>\n
\tAssist Recon clerk where help is needed.
\n\tAssist Ledger Clerk when needed.
\n\tAssist Administrative Controller and Admin Manager when needed.
\n\tAssist Delivery managers with queries.
\n\tSeals Register.
\n\tDriver deposits on ERMS.
\n\tPrint Bank Deposits daily.
\n\tDaily EFT \u2013 keep copies of invoices: Search – reflected on bank statement.
\n\tFilling of Deposits of all documents.
\n\tUpkeep Stock -Books \/ Bags \/Seals.<\/p>\n
General Administration: (Sales and Masakhane included).<\/p>\n
\tResponsible for Bestime \/ Attendance Register \/ Overtime for Salaries Month End (Branch & Merchandisers).
\n\tAll aspects of HR form completion, typing, submission and filing.
\n\tSit in \/ Minute Personnel Discussions.
\n\tUp-keep of All Personnel Files \/ Archive Distribution\/ Merchandisers.<\/p>\n
Branch Administration<\/p>\n
\tSit on EE Forum \/ SS Meetings \/ Safety Meetings when scheduled.
\n\tComplete minutes when necessary.
\n\tOrder \/ Monitor Stationery.
\n\tOrder \/ Monitor Sundry Stores.
\n\tMaintain Petty Cash Record and sort out issues.
\n\tRecord of Pantech Postage.
\n\tComplete new Customer Account Applications when requested.
\n\tResponsible for Creditors Payments \/ Register \/ filing.
\n\tMonitor Copier \/ Log calls Faults & Replenishments.
\n\tMonitor General Housekeeping.<\/p>\n
Deadline:27th August,2025<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
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