Key Performance Areas\u00a0<\/p>\n
Legal Secretarial Administration<\/p>\n
\tPrepare court statements and forms that Attorneys will need in court.
\n\tDictate Attorney\u2019s audio files and\u00a0written notes.
\n\tTranscribe and proofread legal\u00a0documents.
\n\tIndex and update pleadings and\u00a0discovery binders.
\n\tCollect and deliver documents.
\n\tSupporting legal research for cases and communicating with vendors,\u00a0experts, attorneys, opposing counsel\u00a0and other staff.<\/p>\n
Standard, Process\u00a0and Procedure Maintenance<\/p>\n
\tEnsure a strategy framework is\u00a0maintained by required standards
\n\tKeep abreast of internal standards\u00a0and business goals to ensure\u00a0adherence to sound internal control.
\n\tProvide administrative support to the\u00a0strategy and reporting office by RAF\u00a0policies and procedures<\/p>\n
Quality Assurance Activities<\/p>\n
\tMaintain up-to-date written\u00a0documentation and policies related to\u00a0the organisation’s business activities.<\/p>\n
Office Management<\/p>\n
\tMantain correspondence, filing,\u00a0telephonic queries and provide\u00a0general administration support to the\u00a0office.
\n\tMaintain strict confidentiality in all matters relating to the office
\n\tMake follow-ups on outstanding\u00a0matters on behalf of the Legal\u00a0Services department in the office.
\n\tEnsure all office requests are handled\u00a0and responded to within set timelines.
\n\tEnsure availability of stationery within\u00a0the department.<\/p>\n
Meeting and Diary Management<\/p>\n
\tArrange meetings on behalf of the\u00a0Legal Services Department.
\n\tTake minutes and distribute these in\u00a0accordance to set governance\u00a0standards.\u00a0
\n\tMantain follow-up plan on meeting\u00a0resolutions and matters outstanding.
\n\tEnsure confirmation of meetings and\u00a0management of team diaries.
\n\tSchedule appointments with internal\u00a0and external stakeholders as and\u00a0when required.<\/p>\n
Document Control\u00a0<\/p>\n
\tEnsure that the filing system is always\u00a0up-to-date and functional.
\n\tCollate court rolls received from the\u00a0Registrar for the responsible court\u00a0divisions, update references and\u00a0distribute to state attorneys
\n\tManage the retrieval of information at\u00a0all times as requested in the office.\u00a0
\n\tEnsure confidentiality of all\u00a0documents under control and that\u00a0documentation reaches the intended\u00a0recipients.
\n\tAcknowledge the receipt of\u00a0documentation, apply a file number\u00a0allocation, record data onto the\u00a0computer system\u00a0and file\u00a0appropriately.\u00a0
\n\tCollate all the court directives and\u00a0update on the court directives\u00a0database
\n\tMaintain status update and records of\u00a0all high value foreign national records\u00a0for re-insurance purposes and report\u00a0regularly<\/p>\n
Qualifications and Experience<\/p>\n
\tNational Diploma in Business Administration\/Law related qualification.\u00a0
\n\tRelevant 2 years’ experience in a business\/law administration related environment.<\/p>\n
Apply via company website ( http:\/\/www.raf.co.za ) or<\/p>\n
careers.raf.co.za<\/p>\n
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