Job Purpose<\/p>\n
\tTo plan, manage and monitor the implementation of Office of the Deputy Commissioner activities and end-to-end processes by providing high level administrative support to the office through quality controlling administrative processes and coordinating business unit resources and facilitate the execution of core business unit processes and projects, in order to deliver on approved operational plans and to continuously enhance service delivery as an office.<\/p>\n
Education and Experience<\/p>\n
Minimum Qualification & Experience Required<\/p>\n
\tBachelor’s Degree \/ Advanced Diploma (NQF 7) in Business Administration \/ BTech (Office Admin) AND 5-7 years’ experience in Executive Office Management, of which 2 years at an Administrator or Coordinator level.<\/p>\n
Alternative Qualification and Minimum Experience<\/p>\n
\tSenior Certification (NQF 4) with 10 years\u2019 experience in Executive Office Management, of which 2 years at an Administrator or Coordinator level.<\/p>\n
Minimum Functional Requirements<\/p>\n
\tAbility to work in a changing environment
\n\tMust cope with will under prolonged pressure
\n\tFunctioning in a team while being self-driven and independent
\n\tWilling to work extended hours
\n\tBe on standby at any time for emergencies.\u00a0<\/p>\n
Job Outputs:<\/p>\n
Process<\/p>\n
\tAccumulate information to report on work progress and use for decision making purposes and the identification of improvement opportunities. (I)
\n\tApply practical and applied knowledge and act authoritatively on methods, systems and procedures to identify trends and potential risks. (I)
\n\tCommunication of situational interpretation and judgement of work outputs and queries in area of specialisation. (I)
\n\tCorrectly apply policies, practices, standards, procedures and legislation in the delivery of work outputs. (I)
\n\tCreate and maintain a confidential filing system, control and retrieval of documents for the Deputy Commissioner.
\n\tDeliver a support service which require greater emphasis on timelines and or cost effectiveness.
\n\tDraw on own knowledge and experience to diagnose symptoms, causes and possible effects in order to solve emerging problems. (I)
\n\tEnsure effective and efficient diary and events management and continuously liaise with fellow office support staff supporting the Deputy Commissioner.
\n\tExecutive level liaison at Ministerial and Commissioner level.
\n\tInitiate process and procedural change, implement the change and provide guidelines and support related to new requirements because of the change. (I)
\n\tManage and maintain customer relations by the successful delivery of projects as well as providing continuous feedback and reporting.
\n\tPerform administrative tasks to support the Deputy Commissioner on a day-to-day basis, including but not limited to travel arrangements and subsistence claims, arranging accommodation and car hire bookings.
\n\tPerform administrative tasks to support the Deputy Commissioner on
\n\tPlan for value-added process improvements, initiatives and services to deliver on operational strategy and objectives. (I)
\n\tAssist with the preparation and management of reports, correspondence and documents for the Commissioner.
\n\tRender secretarial support to the Deputy by receiving visitors, clients, and provide client feedback where necessary.
\n\tConform to and support the document management process in the office.
\n\tSupport the deployment of resources appropriately and anticipate and resolve problems to ensure that tactical targets are achieved within agreed deadlines and standards.<\/p>\n
Governance<\/p>\n
\tImplement and provide input into the development of governance, compliance, integrity and ethics processes within area of specialisation<\/p>\n
People<\/p>\n
\tDevelop and maintain productive working relationships with peers and team members to achieve predefined objectives.
\n\tSearch for, integrate and share new knowledge attained through formal and informal learning opportunities in the execution of your job.<\/p>\n
Finance<\/p>\n
\tAdhere to organisational policies and procedures to ensure cost effectiveness and reduction of financial costs.<\/p>\n
Client<\/p>\n
\tContribute to a culture of service excellence, which builds positive relationships and provides opportunity for feedback and exceptional service.
\n\tProvide authoritative, specialist services, expertise and advice to internal and external stakeholders.<\/p>\n
Behavioural competencies<\/p>\n
\tAccountability
\n\tAnalytical Thinking
\n\tAttention to Detail
\n\tCommitment to continuous learning
\n\tConceptual Ability
\n\tFairness and Transparency
\n\tHonesty and Integrity
\n\tOrganisational Awareness
\n\tProblem Solving and Analysis
\n\tRespect
\n\tTrust<\/p>\n
Technical competencies<\/p>\n
\tAdministrative Support
\n\tBusiness Knowledge
\n\tClerical Skills (Fundamental)
\n\tEfficiency Improvement
\n\tEvents, Meetings or Task Coordination
\n\tFunctional Policies and Procedures
\n\tImplementation and follow through
\n\tProject Management
\n\tQuality Orientation
\n\tRelationship Building
\n\tReporting
\n\tService Delivery
\n\tCreative and Innovative Thinking
\n\tInterpersonal Understanding<\/p>\n
Deadline:5th September,2025<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
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