Job Description<\/p>\n
\tResponsible for ensuring that all the administrative functions for the departments and shift of responsibility, are performed accurately, concisely, timely and according to standard operating procedures.<\/p>\n
Requirements<\/p>\n
\tGrade 12 or NQF 4 Equivalent.
\n\tAn HR-related qualification is a must.
\n\tFormal Microsoft Training Certificate will be a definite advantage.
\n\tA minimum of 2 years HR Admin\/ Payroll experience.
\n\tWorking knowledge of biometric clocking systems & time sheets.
\n\tExperience as an HR Shift Administrator desirable.
\n\tPrevious experience in a FMCG\/ manufacturing environment desirable.
\n\tProven computer\/ systems experience i.e., ESS\/ Sage People, SharePoint, MS Package, PRP Biometric System.
\n\tBeing conversant with the vernacular spoken in the Eastern Free State will be a definite advantage.
\n\tA willingness to work overtime or weekends where necessary.<\/p>\n
Key Accountabilities:<\/p>\n
\tProvide administrative support to all Departments within GFC.
\n\tEnsure timeous & accurate actioning of employee time & attendance.
\n\tEnsure strict compliance with all relevant standards of documentation.
\n\tEnsure departmental directives adhered to in the execution of all tasks.
\n\tWork with electronic documents, shift and attendance registers.
\n\tData entry\/ Capturing of high volumes of data.
\n\tHandling administrative and HR-related queries.
\n\tManage own workload identifying improvements and issues.
\n\tProvide quality resource and support to the manufacturing teams.
\n\tProvide information and analysis of data as directed\/ required.
\n\tCommunication with employees and management.<\/p>\n
Duties and Responsibilities<\/p>\n
\tDaily Headcount: Compare manual registers with PRP and what the supervisors have submitted.
\n\tLeave: Process on ESS and send for approval.
\n\tClaims: Process on ESS and send for approval.
\n\tScanning of all GFC Payrolls and save to SharePoint.
\n\tShort Hours & Unpaid Leave: Capture the unpaid list, check the time the employee left the site and capture on the unpaid database and send to Payroll for deductions.
\n\t3-Day Discrepancies: Monitor and follow up on employees who have been absent for 3 days and more.
\n\tStaff Accounts & Personal Loans: Assisting employees with applications.
\n\tPRP: Roster employees on PRP according to their shift and fix critical errors that appear on their timesheets.
\n\tTimesheets: Print timesheets and send them out every 2nd week, for employees to check if there are any faults and return them for correction.
\n\tApproves and authorizes timesheets if the approver or authoriser is not available.
\n\tEnable overtime for employees after receiving overtime authorization from supervisors.
\n\tPay Queries: Process all pay queries, print out timesheet and load on SharePoint.
\n\tCompany Rules responsible for: 015,019 and 023.
\n\tDepartments Responsible for: Farm Services, Quality and Services.
\n\tLoad new employees on the SAGE 300 PEOPLE and assist with any movements.
\n\tSort and distribute payslips and IRP5s and assist employees with exit documents.
\n\tEnsure that any changes relating to payroll, such as bank details, job titles, and grade changes, are processed in time on People.
\n\tAssist with the completion of Sanlam Fund documents and loading on SharePoint.
\n\tAssist with and participate in all HR Projects such as Skills Development\/ Learnerships\/ Manload Reviews etc.
\n\tWill have to relieve other HR team members where required.
\n\tAny other duties as may be required by the department from time to time.<\/p>\n
Skills Required<\/p>\n
\tMust be a team player.
\n\tAbility to prioritize and complete tasks within agreed timelines.
\n\tAn open, direct and honest attitude at all times is a must.
\n\tAble to maintain integrity & confidentiality within an HR environment essential.
\n\tAbility to work in a pressurised and time-critical environment.
\n\tExcellent communication skills.
\n\tExcellent organisational skills and attention to detail.
\n\tAble to work as part of a team & values self-development.
\n\tMust be self-motivated, dedicated & able to use own initiative.<\/p>\n
Deadline:10th September,2025<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
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