MAIN PURPOSE<\/p>\n
\tTo provide operational and administrative support to ensure the smooth functioning of office processes and service delivery. Responsible for managing day-to-day administrative tasks, record-keeping, internal communication, and supporting operational workflows.<\/p>\n
KEY RESPONSIBILITIES<\/p>\n
Operations Support<\/p>\n
\tMaintain and update operational and administrative records.
\n\tAssist in managing inventory records, supply requests, and stock levels.
\n\tSupport the coordination of deliveries and collection of items.
\n\tAssist with job card management, purchase orders, and proof of delivery (POD) tracking.
\n\tLiaise with logistics, warehouse, and technical teams to support efficient operations.<\/p>\n
General Administration<\/p>\n
\tPerform routine administrative duties including filing, scanning, printing, and document control.
\n\tCoordinate internal communication and documentation flow between departments.
\n\tEnsure databases and filing systems are current and well-organized.
\n\tManage calendars, schedule meetings, and take minutes when required.<\/p>\n
Customer & Internal Liaison<\/p>\n
\tAssist in resolving queries from internal departments and external clients.
\n\tFollow up on outstanding documentation or requests.
\n\tEnsure all communication is handled professionally and in a timely manner.<\/p>\n
Financial & Procurement Support<\/p>\n
\tAssist with raising requisitions and processing purchase orders.
\n\tCapture and reconcile expense claims, quotations, and supplier invoices.
\n\tMaintain records related to departmental budgets and expenditures.<\/p>\n
Reporting & Compliance<\/p>\n
\tAssist with month-end reports and data consolidation.
\n\tSupport in the compilation of tender documents and operational reports.
\n\tParticipate in internal audits and ensure adherence to administrative procedures.<\/p>\n
MINIMUM REQUIREMENTS<\/p>\n
\tNational Diploma or Certificate in Administration, Office Management, or similar field.
\n\t2-3 years administrative experience in an operational or technical environment.<\/p>\n
Competencies (Skills, Knowledge, Attributes) Required<\/p>\n
Skills:<\/p>\n
\tStrong organizational and time management abilities.
\n\tExcellent verbal and written communication.
\n\tAttention to detail and accuracy.
\n\tAbility to multitask and prioritize under pressure.
\n\tComputer literacy, especially in Microsoft Office Suite (Word, Excel, Outlook).<\/p>\n
Knowledge:<\/p>\n
\tFamiliarity with administrative procedures and document management.
\n\tKnowledge of inventory or operations systems is an advantage.
\n\tBasic understanding of procurement and finance processes.<\/p>\n
Attributes:<\/p>\n
\tProactive and self-motivated.
\n\tProfessional and reliable.
\n\tHigh level of integrity and confidentiality.
\n\tCustomer-focused and team-oriented.<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
schauenburgsystems.breezy.hr<\/p>\n
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