Job Purpose\u00a0\u00a0 \u00a0<\/p>\n
\tThe role will provide a professional administrative and financial support service and will attend to all requirements related to Procedures, Support, and Finance matters. \u00a0
\n\tThe incumbents will also be responsible for office administration and adhoc services required by Airport Operations, ordering stationery and procuring items required by the operations, reconciliation and processing of vendor account payments and monthly statistical reports of operational costs. \u00a0\u00a0
\n\tThe incumbent will provide administrative support to the \u00a0Domestic, Regional and International airports, with respect to printed stationery, uniforms and other operational requirements. The role will also be required to support the optimization of the financial function whilst providing support to all airports.<\/p>\n
Principal Accountabilities\u00a0\u00a0 \u00a0<\/p>\n
\tOversees the correct application of processes and systems in area of responsibility \u00a0
\n\tUtilises resources in area of responsibility\/ own area of work in a time and cost-effective manner\u00a0
\n\tUtilises technology to enhance internal and external customer expectations
\n\tExecutes work outputs according to customer requirements
\n\tAdheres to Governance and Risk Management policies, processes and systems\u00a0
\n\tDelivers on regular, irregular and timeous reporting of information to key stakeholders\u00a0
\n\tParticipates in continuous optimisation programmes, projects and initiatives \u00a0
\n\tProvide support related to procedures, support and finance matters\u00a0
\n\tAttend to and maintain meeting administration requirements\u00a0
\n\tCreate, update and maintain the data capturing functions\u00a0
\n\tPlan, organise and implement required arrangements\u00a0
\n\tLiaise (written and verbal) with the airline community and Airline\u2019s Business units as required by management\u00a0
\n\tConduct benchmarking against other businesses and more specifically against other competitors in the industry in relation to meal vouchers, ACSA parking etc.\u00a0
\n\tActively track progress against action plans and flag any risks \/ delays that may impact progress and provide feedback to the Manager
\n\tEnsure that Airport Operations follows the appropriate governance systems and in line with future requests\u00a0
\n\tEnsure regular quality assurance exercises or audits are conducted on the cleaning company at the airport\u00a0
\n\tCompile monthly statistics for creditors, telephone, stationery, parking for all cost centres\u00a0
\n\tComplete regular reports the team
\n\tResponsible for the arrangement of on time payment to creditors and service providers\u00a0
\n\tPrepare and co-ordinate the updating and implementation of the Customer Services Manual, Passenger and Baggage Procedures\u00a0
\n\tPrepare and co-ordinate the updating and implementation of the Customer Services Manual and the Ramp Handling Manual\u00a0
\n\tConduct research in line with best practices in relation to Passenger, Baggage and Ramp Procedures and Standard Operating Procedures for Airport Operations globally\u00a0
\n\tPrepare obtained information and disseminate to Airport Operations globally\u00a0
\n\tAttend to operational queries pertaining to Passenger and Baggage procedures\u00a0
\n\tDesign Process maps of Standard Operating Procedures \u00a0
\n\tFacilitate and arrange meetings, take and compile minutes where necessary\u00a0
\n\tAttend meetings on behalf of management as and when required\u00a0
\n\tProcess purchase orders for all items ordered\u00a0
\n\tPerform reconciliation of payments made\u00a0
\n\tProcess documentation and spreadsheet for month end accruals\u00a0
\n\tConfirm payments to creditors on SAP R3 system and forward remittance advise to the supplier and service provider\u00a0
\n\tProcess goods received on SAP R3
\n\tMaintain departmental database by identifying sources of information, assembling and verifying data\u00a0<\/p>\n
Qualifications & Experience\u00a0\u00a0 \u00a0<\/p>\n
\tGrade 12 (Matric) or equivalent at NQF level 4\u00a0
\n\tA 3-year diploma in a relevant filed at NQF level 6 and\/or 4years working experience in the similar environment\u00a0
\n\tMust have SAP R3\u00a0<\/p>\n
Knowledge and Skills\u00a0\u00a0 \u00a0<\/p>\n
\tKnowledge of Airport Operations\u00a0
\n\tDetailed understanding of financial policies and procedures\u00a0
\n\tExtensive knowledge of office administration\u00a0
\n\tKnowledge of a proper document management system\u00a0
\n\tKnowledge of PFMA & Treasury Regulations\u00a0
\n\tKnowledge of Procurement Governance\u00a0
\n\tVendor management\u00a0
\n\tDrafting of SOP\u2019s\u00a0
\n\tResearch capability\u00a0
\n\tDraft and updating of manuals
\n\tGood interpersonal skills
\n\tComputer literate (MS Office Package – Excel, PowerPoint)
\n\tAble to manage stress
\n\tPlanning and organising
\n\tResponsible \/ Accountable
\n\tPositive attitude
\n\tSelf-awareness and control
\n\tOpenness and willingness
\n\tService\/ Customer orientation
\n\tGood communication skills (verbal and written)
\n\tGood numeracy or accounting knowledge
\n\tGood business writing skills
\n\tProblem solving skills
\n\tTime Management
\n\tResource utilisation
\n\tInformation processing
\n\tFacilitation skills \u00a0<\/p>\n
Attributes\u00a0\u00a0 \u00a0<\/p>\n
\tEffective communication\u00a0
\n\tTechnical expertise\u00a0
\n\tStakeholder relationships\u00a0
\n\tFlexibility and adaptability\u00a0
\n\tDrives results\u00a0
\n\tOrganisational awareness\u00a0
\n\tEthics and integrity\u00a0
\n\tCollaboration<\/p>\n
Apply via company website ( https:\/\/www.flysaa.com\/ ) or<\/p>\n
flysaa.erecruit.co<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/flysaa.erecruit.co","_company_name":"South African Airways (SAA)","_company_website":"https:\/\/www.flysaa.com\/","_company_tagline":"South African Airways (SAA) began operations on 1 February 1934. SAA, is a leading carrier in Africa, serving regional destinations between Johannesburg and six African destinations - Accra, Kinshasa, Harare, Lusaka, Lagos, Mauritius and 2 domestic routes from Johannesburg to Cape Town and Durban... read more. SAA is a member of the largest international airline network, Star Alliance. SAAs core business is the provision of passenger airline and cargo transport services together with related services, which are provided through SAA and its wholly owned subsidiaries: SAA Technical (SAAT), a world class maintenance facility and Air Chefs, the catering entity of SAA. SAAT has particularly been successful in the delivery of high-quality maintenance services such as major airframe checks; engine overhaul; mechanical components; avionics and line maintenance. From its first flight in 1934, SAA have welcomed the world to South Africa by showing off the warm generous heart of the country. The airline has more than 88 years of excellence and innovation to draw on.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-20273","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/20273","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=20273"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=20273"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=20273"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}