KEY PERFORMANCE AREAS<\/p>\n
The incumbent is expected to deliver on the following detailed key performance areas:<\/p>\n
Providing guidance on Supply chain aspects<\/p>\n
\tProvides guidance to all staff members on Supply Chain aspects<\/p>\n
Ensures alignment with relevant legislation<\/p>\n
\tCompliance to all relevant Supply Chain legislation
\n\tCompliance to all internal policies and procedures with regard to Supply Chain Management<\/p>\n
Procurement \u00a0\u00a0\u00a0\u00a0<\/p>\n
\tCapturing requisitions
\n\tEnsure that requisitions are approved and that finance checked the availability of funds before the order is processed
\n\tSource quotations for goods and services from suppliers listed on the National Treasury Supplier database (CSD) as\u00a0per specifications in compliance with regulations
\n\tEvaluate quotations received\u00a0
\n\tPrinting of CSD reports
\n\tGenerating purchase orders
\n\tComparing documents received against the checklist
\n\tEnsuring compliance requirements in terms of SCM thresholds
\n\tLiaising with internal and external stakeholders<\/p>\n
Bid Administration<\/p>\n
\tPrepare and compile bid documents
\n\tAssist in the advertisement of bids
\n\tReceive tender documents and prepare a compliance checklist for each tender document received
\n\tAdminister compliance in line with the General Conditions of Contract
\n\tAssist with rendering administration and providing administrative support to the Bid Committees
\n\tRender secretariat functions during Bid Specification, Bid Evaluation and Bid Adjudication Committee meetings and ensure that all proceedings are records manually and electronically
\n\tPrepare minutes for all bid committees and ensure that all committee members sign them off
\n\tAssist in preparing Bid Evaluation and Bid Adjudication reports
\n\tAssist in preparing appointment letters to bidders
\n\tAssist with administering any other activities pertaining to bid administration and any SCM administration work.<\/p>\n
Purchasing:<\/p>\n
\tMaintain and update Purchase Requisition status report
\n\tRecommend suitable Suppliers for procuring goods\/services
\n\tSelect Suppliers based on prescribed criteria (Description, Price, Lead times, etc.)
\n\tSend RFQ’s to approved Suppliers
\n\tReceive and evaluate all quotations and make recommendations
\n\tCreate, issue, modify and process Purchase Orders
\n\tPlace orders with Suppliers for goods and services required
\n\tMonitor Suppliers to assess and validate timeliness of delivery in accordance with purchase order and contractual requirements
\n\tIdentify potentially overdue deliveries and report to the end-user
\n\tContest and dispute late deliveries and if necessary, cancel orders and place new orders with alternative Suppliers
\n\tCommunicate with end users on status of Purchase Orders and potential delays
\n\tConduct expediting activities where required, monitor and control supplier delivery and update the Supply Chain Management System
\n\tCoordinate returns of non-compliant goods to Suppliers (Credit Notes, etc.)<\/p>\n
Records Management<\/p>\n
\tAccurate filing of all Supply Chain documentation<\/p>\n
Maintaining of meetings records<\/p>\n
\tPreparation and facilitation of committee meetings as and when required
\n\tTaking of accurate minutes at Supply Chain committees\u2019 meetings
\n\tAttends Management meetings during line manager absence<\/p>\n
Receipting<\/p>\n
\tReceipt of invoices with timely processing
\n\tSupporting documentation for requests, quotes, bids, invoices etc. to be attached to all relevant submissions and reports
\n\tReceipt Purchase Orders on the system and capture Invoices on the system
\n\tFollow up on outstanding items and attend to Supplier queries
\n\tForward all receipting documentation to Finance for processing of payments<\/p>\n
Teamwork<\/p>\n
\tAbility to work closely with others
\n\tBeing pro-active in assisting others
\n\tContribution to Finance\/Supply Chain Management meetings and brain storming sessions
\n\tMentoring and coaching of interns and other staff members from time to time
\n\tPerforming priority tasks during co-worker\u2019s absence
\n\tProvides management with information as requested during line manager absence<\/p>\n
Ad-hoc duties<\/p>\n
\tAssignments from the Manager: SCM\/CEO\/CFO as and when required<\/p>\n
Requirements<\/p>\n
APPOINTMENT REQUIREMENTS<\/p>\n
\tA 3-year National Diploma in Logistics, Supply Chain Management, Purchasing Management or equivalent qualification at NQF level 6
\n\tIdeally: a relevant Degree in Logistics, Supply Chain Management, Purchasing Management, or equivalent qualification at NQF 7
\n\tAt least 2 years of work experience as a Supply Chain Administrator
\n\tKnowledge of SAGE PASTEL will serve as an added advantage
\n\tKnowledge of PFMA, Treasury regulations and other relevant legislative frameworks is essential.<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
gpf.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/gpf.mcidirecthire.com","_company_name":"Gauteng Partnership Fund","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"The Gauteng Partnership Fund, an agency of the Gauteng Department of Human Settlements, combines resources from the private and public sectors to speed up the development of affordable rental housing near amenities and economic opportunities. Its aim is to enhance the socioeconomic state of Gauteng ... read morecommunities.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-21041","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/21041","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=21041"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=21041"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=21041"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}