Job purpose:\u00a0<\/p>\n
\tThe Assistant plays a crucial role in providing administrative and secretarial support to the Pharma business<\/p>\n
Major tasks and responsibilities:<\/p>\n
\tProvide administrative and secretarial support to The Pharma business.
\n\tAdminister the requisitioning and purchasing process for Sales Chapter and assist other Chapters when required. \u00a0
\n\tCreate purchase order requisitions (SmartBuy, LinUP, SAP, EF Services) for the entire sales chapter covering but not limited to venue hire, hospitality, honorariums, sponsorship payments
\n\tAssist and co-ordinate arrangements for external and internal meetings, conferences, congresses, overseas meetings, CPD meetings and other related business functions
\n\tUpdate and maintain the sales department\u2019s documentation and databases
\n\tAdminister & maintain efficient control documents required for Corporate Compliance
\n\tEnsure that all activities are in accordance with the South African Marketing Code of conduct and Bayer compliance standards
\n\tEnsure corporate compliance requirements are adhered to.
\n\tCoordinate travel arrangements for colleagues in the Sales Chapter and assist other Chapter Heads where required
\n\tDeputise for other Assistants in their absence
\n\tProvide guidance in creating Veeva Events.
\n\tFollow up and track Veeva events submitted by Pharma Salesforce employees ensuring timely approval and signed agreements
\n\tAssist colleagues with enquiries\/quotes for venues and hospitality for various types of HCP meetings.
\n\tPerform a check list on all requirements for HCP meetings (E.g. banners, materials, tablecloths, pens and notebooks)
\n\tSubmits applications for CPD accreditation for scientific events.
\n\tThird Party Due Diligence (TPDD) \u2013 Initiate and renew Third Party Due Diligence.
\n\tMaintain a register of when the TPDD needs to be renewed.
\n\tMaintain a register of all joint wholesaler log agreements
\n\tExtract various reports from Tableau for Sales Chapter colleagues (If requested) E.g. \u00a0sales force sales, IQVIA market shares and Veeva CRM related reports
\n\tAssist with any other reasonable business-related tasks.
\n\tEnsure full compliance with Pharmacovigilance (PV) requirements by promptly reporting all adverse events, product quality, product technical complaints, and other safety-related information received from healthcare professionals or consumers to the relevant internal department in accordance with company procedures.
\n\tAdhere to Local \/International compliance codes, local laws and policies.
\n\tProvide assistance with customer queries received via email or telephone by addressing them directly where possible, or by referring the query to the appropriate stakeholders or departments best equipped to assist.<\/p>\n
Work Relations:<\/p>\n
Internal:<\/p>\n
\tPharma Chapter Head and Pharma colleagues
\n\tMedical, Pharmacovigilance, Learning and Development Manager
\n\tHuman Resources
\n\tCustomer Relations & IT, Finance
\n\tPharma Assistants
\n\tAll other support functions E.g., Finance, Warehouse, Legal, Procurement, Corporate Communications, Market Access<\/p>\n
External:\u00a0<\/p>\n
\tCustomers
\n\tSuppliers<\/p>\n
Qualifications & Competencies:<\/p>\n
\tMatric essential; Secretarial diploma or Diploma in Business Administration an advantage
\n\tMicrosoft Excel, PowerPoint, Word
\n\tExperience with internal Bayer systems such as Veeva, Linup, SmartBuy, SAP, Tableau, LPCx Service Portal, Microsoft Identity Manager essential.
\n\tProfessional business writing skills
\n\tProven track record in an executive, office management, secretarial position. \u00a0 Figure-orientated, strong on Excel
\n\tDriver\u2019s License
\n\tAbility to work under pressure and be flexible
\n\tAbility and passion in understanding the core of the business.
\n\tMust be able to multi-task, work under pressure and work after hours when required.
\n\tStrong Communication and coordination skills.
\n\tGood English (Written & Spoken)
\n\tExcellent interpersonal skills with the ability to gather and organize complex data and information from multiple sources and parties
\n\tAbility to work well with all levels of internal management and staff, as well as outside clients and vendors.<\/p>\n
Apply via company website ( ) or<\/p>\n
jobs.bayer.com<\/p>\n
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