Overall purpose of the job:<\/p>\n
\tThe purpose of the Fire Coordinator and Administrator is to assist Projects and Operations with coordination of jobs and administration functions relating to both Projects and Operations.<\/p>\n
Duties & Responsibilities:<\/p>\n
\tScheduling of jobs with clients and technicians (internal & external)
\n\tAnswering all incoming calls in an efficient and professional manner
\n\tPrint & distribute technicians work schedules daily
\n\tCall and confirm all calls booked with client
\n\tRecording of technicians daily whereabouts and take corrective measures should schedules need to be changed.
\n\tGive assistance to clients on an ongoing basis
\n\tCollecting of outstanding paperwork daily, including job cards and invoices
\n\tAssist manager with complaint resolution
\n\tMeeting and keeping agreed targets
\n\tMonitoring all vehicles and keeping track of any repairs and services done.
\n\tMonitoring and ordering in of PPE for department
\n\tWorking on monthly and weekly invoicing reports
\n\tAssist and raising of job and non-job related purchase orders
\n\tGenerate new stock codes not loaded on the system
\n\tFollowing up of orders with suppliers for jobs
\n\tVan stock counts and variance reports
\n\tPreparing and scanning of documentation for invoicing
\n\tFollowing up on supplier invoices and payments
\n\tAssist with OTA\u2019s, overtimes and expense claims
\n\tOpening all CS and PS jobs on SAP
\n\tOpening of all project and non-project related jobs
\n\tAssist PM with scheduling and coordination of all CS and PS jobs
\n\tAssist with stock issuing to all jobs
\n\tPreparing files for invoicing
\n\tSaving of file hard copies to system
\n\tEnsure project registers updated with relevant project information
\n\tEnsure general filing sorted out and maintained regularly
\n\tEnsure that stock is allocated for jobs prior to invoicing
\n\tAssist PM and GM with adhoc duties
\n\tEnsuring workstation neat and tidy at all times
\n\tAbility to read costing sheets and have a fair understanding of sales quotations
\n\tUnderstand and manage own deliverables, scope and good time management
\n\tWork effectively with sales, commissioning engineers and Project Manager
\n\tWork and adhere to detailed commissioning plans which identifies the activities needed to successfully install\/service, commission and handover sites,
\n\tProper control over all documents and records of all tests on site to include in handover documents as proof of functional testing.
\n\tAdherence to project and EHS plans;
\n\tKeep forms and records to document daily project activities;
\n\tMonitor the progress, and communicate daily to site client and Fidelity Fire Solutions Project
\n\tManager and make adjustments as agreed with Project Manager to ensure the successful completion or projects;
\n\tCheck stock before deployment to site and when on site in order to ensure everything required is available. This includes managing any vehicles stock that may be issued.
\n\tEnsure any deviations in required materials is timeously reported to the project manager to allow time for ordering
\n\tMaintaining a good customer relationship with all Commercial Clients
\n\tOvertime work required from time to time<\/p>\n
Minimum qualifications and experience:<\/p>\n
\tMatric or equivalent
\n\tMinimum 2 years admin experience
\n\tFinancial background\/experience essential
\n\tHave some Accounting systems experience ie. SAP
\n\tKnowledge of Listener
\n\tKnowledge of Technical Coordination
\n\tKnowledge of Project Coordination
\n\tComputer Literate (MS Office, Outlook)
\n\tTyping speed of 45+wpm<\/p>\n
Skills and Attributes:<\/p>\n
\tCustomer focused
\n\tTime Management
\n\tInterpersonal Savvy
\n\tTechnical \/ functional skills
\n\tTimely decision making
\n\tPlanning
\n\tConfident
\n\tExcellent communication and presentation skills
\n\tDrive for results \/ consistent deliverer
\n\tBusiness acumen \/ strategic vision
\n\tAgility
\n\tAccountability
\n\tCollaborative
\n\tResilience
\n\tWork under pressure in a fast moving growth environment
\n\tAction Oriented
\n\tPriority setting
\n\tApproachability
\n\tIntegrity and Trust
\n\tInforming
\n\t\u00a0<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Fidelity Services Group","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"Fidelity Services Group is Southern Africa's largest integrated security solutions provider and the industry leader in protection innovation. Excellence in service delivery and implementation are fundamental to our impressive track record. By keeping abreast of the latest trends and technological de... read morevelopments globally, and continuously evolving and innovating, the Group remains a front-runner in the security solutions market.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-21132","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/21132","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=21132"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=21132"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=21132"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}