Purpose of the Job: The Administrative Assistant is responsible for providing administrative day-to-day support to the Medical Management Department.
\nKey Performance Areas
\nCompliance Administration<\/p>\n
\tMaintain up-to-date written documentation related to the departments business activities.
\n\tEnsure compliance to the policies and process standards.
\n\tKeep abreast of internal standards and business goals to ensure adherence to sound internal control.<\/p>\n
Office Coordination<\/p>\n
\tAssist in making follow-ups on outstanding matters.
\n\tEnsure all requests are handled and responded to within set timelines.
\n\tAssist in ensuring the availability of stationery within the department.
\n\tValidate and verify information and documents submitted for accurate capturing and further handling.
\n\tEnsure the systems\/registers used are kept up to date.
\n\tCheck for duplicate documents, requests and queries and report on them.
\n\tAllocate reference numbers and accurately capture related documents on different systems.
\n\tAllocation of matters to responsible team members.
\n\tDraft and send out letters to all stakeholders as required.\u00a0<\/p>\n
Meeting Support<\/p>\n
\tArranging meetings on behalf of the department.
\n\tAssist with taking and distributing minutes in accordance to set governance standards.
\n\tCreate and maintain a register to track matters outstanding.
\n\tMaintain a follow-up plan on meeting resolutions and matters outstanding.
\n\tEnsure confirmation of meetings and management of team diaries.
\n\tSchedule appointments with internal and external stakeholders as and when required.<\/p>\n
Document and Records Management<\/p>\n
\tAdminister the records management and filling processes in line with the RAF filling plan
\n\tEnsure that the filing system is always up-to-date and functional.
\n\tRetrieval of information at all times as requested in the office.
\n\tEnsure confidentiality of all documents under control and that documentation reaches the intended recipients.
\n\tAcknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.<\/p>\n
Qualifications<\/p>\n
\tMatric or Grade 12 certificate.<\/p>\n
Experience<\/p>\n
\tRelevant 1 years\u2019 experience in Administrative or similar environment.<\/p>\n
Competencies<\/p>\n
Behavioural<\/p>\n
\tPlanning, Organising and Coordinating
\n\tPersonal Mastery
\n\tEmotional wisdom and Decision Making
\n\tEthics and Values
\n\tClient Service Orientation \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/p>\n
Technical<\/p>\n
\tComputer literacy in MS Word, Excel, PowerPoint.
\n\tExcellent planning and organisational skills.
\n\tGood administrative skills.
\n\tAbility to access required information.
\n\tWriting skills.
\n\tBasic understanding of SCM processes.
\n\tBasic financial acumen.<\/p>\n
Apply via company website ( http:\/\/www.raf.co.za ) or<\/p>\n
careers.raf.co.za<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/careers.raf.co.za","_company_name":"Road Accident Fund","_company_website":"http:\/\/www.raf.co.za","_company_tagline":"The Road Accident Fund is a state insurer established by statute, it provides insurance cover to all drivers of motor vehicles in South Africa in respect of liability incurred or damage caused as a result of a traffic collision. Liability incurred in relation to property damage (such as damage to ve... read morehicles, buildings, vehicle contents) is excluded from cover.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[18],"class_list":["post-21931","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-contract"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/21931","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=21931"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=21931"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=21931"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}