Role Purpose\/Business Unit:<\/p>\n
\tManage the business administration and project support function within the offices of the 3 x \u00a0Managing Executives and serve as the primary point of contact for this office.<\/p>\n
Your responsibilities will include:<\/p>\n
Administrative Support<\/p>\n
\tReal time email management and prioritisation
\n\tME\u2019s message management and telephone screening
\n\tGuest reception
\n\tManage and facilitate the ME\u2019s calendar to arrange appointments, meetings and conferences
\n\tPrepare, review, proofread and edit documents prepared for the MEs signature
\n\tEnsure that the ME\u2019s are well prepared for meetings
\n\tDevise and maintain office management systems, including data management and filing
\n\tAdministrative support during meetings in terms of accurate minute taking
\n\tDocument compilation and\/or consolidation in line with various submission requirements
\n\tProvide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
\n\tDraft and complete reports that may require input from all departments and is presented to the Executive
\n\tProvide assistance and support to the ME\u2019s Direct Reports<\/p>\n
Budget and Expense Management<\/p>\n
\tAssist the MEs with budget OPEX and CAPEX budget administration for their cost centre
\n\tEnsure that expenditure documentation is checked and prepared in accordance with policies and procedures
\n\tEnsure that tax invoices and receipts are collected for payment purposes
\n\tExpenditure to be reconciled in accordance with source and reference data
\n\tProcess reconciliations and payments within turnaround time
\n\tProcess expense reports
\n\tBudget transfers<\/p>\n
Travel Management<\/p>\n
\tManage all travel for local and international trips
\n\tPrepare the ME\u2019s itinerary for all trips
\n\tResponsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex<\/p>\n
Event Management<\/p>\n
\tEvent management for all functions hosted by the ME\u2019s office for their cost centre
\n\tResponsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.\u00a0 \u00a0\u00a0<\/p>\n
Project Management<\/p>\n
\tCarry out specific projects and related research
\n\tWork with project teams
\n\tProject coordination on demand<\/p>\n
Staff Wellbeing & Health and Safety<\/p>\n
\tWellbeing of staff, ensure working environment is conducive to the pressures of Finance Department<\/p>\n
The ideal candidate for this role will have:<\/p>\n
\tMatric
\n\tRelevant Secretarial certificate \/ Diploma essential
\n\tProject management qualification advantageous\u00a0
\n\tMinimum of 5 \u2013 8 years secretarial experience\u00a0 which includes:
\n\ta minimum of 3 years experience as an Executive PA supporting an Executive Director in a listed company
\n\ta minimum of 3 years working in a (BU) related environment
\n\tProject management experience<\/p>\n
Core competencies, knowledge, and experience:<\/p>\n
\tAdvanced knowledge of Microsoft Office \u2013 Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
\n\tKnowledge of office management (essential)
\n\tKnowledge of IT\/Telecommunications environment (advantageous)
\n\tFinancial administration experience
\n\tKnowledge of SAP EVO (advantageous)
\n\tProject management and project coordination
\n\tExcellent administration skills
\n\tExcellent organisational skills
\n\tExcellent oral and written communication and ability to communicate on all levels
\n\tExcellent interpersonal skills
\n\tAbility to pay attention to detail
\n\tAbility to maintain confidentiality at all times
\n\tAbility to work under pressure and meet tight deadlines
\n\tAbility to work independently
\n\tResults orientated and self-motivated
\n\tForward thinking and proactive
\n\tAbility to execute multiple activities simultaneously
\n\tAbility to problem solve and handle conflict situations
\n\tAbility to work closely with FD & MD Office and their respective support structures.<\/p>\n
We make an impact by offering:<\/p>\n
\tEnticing incentive programs and competitive benefit packages
\n\tRetirement funds, risk benefits, and medical aid benefits
\n\tCell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies<\/p>\n
Closing date for Applications:\u00a022 October 2025\u00a0<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( http:\/\/www.vodafone.com ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Vodafone Global Enterprise","_company_website":"http:\/\/www.vodafone.com","_company_tagline":"Vodafone Global Enterprise is part of the Vodafone Group, dedicated to simplifying the management of global communications for the world's largest multi-national companies. Specialists in enterprise mobility, Vodafone Global Enterprise focuses on implementing mobility strategies and solutions tailor... read moreed to the needs of global corporations - enabling them to focus on their core business With over a billion people spread across over 50 countries, Africa is developing at an unprecedented rate, The GDP of the continent is expected to hit $2.6 trillion by the year 2020. This expansion is matched by the growth in mobile subscribers. These have increased by some 20% each year over the past six years, with over 75% penetration and more than a billion subscribers expected by the end of 2016. Many global businesses are now firmly established across the continent and are taking advantage of the many opportunities for expansion. By helping businesses manage the complex business challenges that exist in Africa, we are helping to transform the way the region\u2019s businesses participate in today\u2019s fast-moving global economy. midrand south africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-21963","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/21963","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=21963"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=21963"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=21963"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}