Job Advert Summary<\/p>\n
\tInnovation for Local Economic Development (ILED) Programme Administrator generally supports the Portfolio Manager and Unit Coordinator in day-to-day execution of the project, procurement processes, monitoring of project funds availability and reporting, including project steering committee meetings and meetings with DSTI partners.
\n\tTIA is a talent driven, customer- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes, we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.
\n\tThe Technology Innovation Agency endeavours to promote the careers of previously disadvantaged persons by applying the principles of the Employment Equity Act, as amended.
\n\tThe Agency reserves the right not to make an appointment.
\n\tMinimum Requirements<\/p>\n
Qualification<\/p>\n
\tDiploma or bachelor\u2019s degree in administration, Project Management, Development Studies, Public Administration, or a related field.
\n\tBachelor\u2019s degree in project management, Local Economic Development, Innovation Studies, Economics or Business Administration; certification in project administration tools (e.g., MS Project, Asana, Trello) will be an added advantage.<\/p>\n
Work Experience<\/p>\n
\t1-2 yrs experience in project administration, providing support to managerial\/professional staff and using secretarial\/administrative skills to assist in the project management.
\n\tExperience in organisation of public events and meetings.
\n\tIdeal: 3+ years\u2019 experience in project administration within the innovation, economic development, or local government sectors, with exposure to budget tracking, SCM processes, and compliance reporting.
\n\tKnowledge and Skills
\n\tAdministrative Best Practice Frameworks and Models
\n\tStakeholder Engagement and Support
\n\tCustomer Care<\/p>\n
Duties and Responsibilities<\/p>\n
\tAdministration
\n\tMaintain updated project records, databases, and filing systems.
\n\tCoordinate meetings, agendas, minutes, and follow-ups.
\n\tTrack progress against project timelines and milestones.<\/p>\n
Financial Perspective<\/p>\n
\tAssisting in projects financial resources management, Human Resources Management, efficient procurement, and logistical services
\n\tMonitor and track all project related activities including the ROI of specific initiatives.
\n\tMonitor and support innovation budgets and the timeous disbursement of related funding to ensure optimal operation of investments.
\n\tContinually track spending according to approved budgets and report any financial risks in line with policies and procedures.
\n\tContain costs while maintaining high levels of impact and performance and develop best practices to achieve the larger Operational financial goals.
\n\tFlag potential budget risks or variances.<\/p>\n
Stakeholder Management<\/p>\n
\tOrganise logistics for workshops, events, site visits and ensure attendance registers are made available.
\n\tMaintain updated stakeholder contact lists.
\n\tFacilitate clear communication between TIA and stakeholders.<\/p>\n
Internal Processes<\/p>\n
\tProviding required support in organizing\/conducting project activities.
\n\tDrafting minutes of Project Steering Committee and other project-related meetings.
\n\tConducting administrative follow-up as needed for all activities.
\n\tCollecting project-related information and supporting the portfolio in the preparation of reports as set out in the workplan.
\n\tPrepare and submit project status, financial, and close-out reports.
\n\tEnsure compliance with TIA policies, SCM, and contractual requirements.
\n\tSupport internal and external audits, follow-up on project auditing issues.
\n\tMaintaining up-to-date files and records of project documentation.
\n\tProviding logistical support for workshops and other meetings as planned by the portfolio.
\n\tSupporting the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports.
\n\tArranging external and internal meetings (including the meetings of the Project Steering Committee, technical meetings, as well as other relevant meetings, etc.).
\n\tAssisting in organizing, executing, and coordinating logistically public events, like seminars, training, workshops, forums, and exhibitions.
\n\tProviding general office assistance such as responses to complex information requests and inquiries; reviewing and responding to the routine incoming correspondence; performing routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
\n\tSupport the collection and consolidation of M&E data and reporting objectives.
\n\tKnowledge Management and Communication
\n\tArchive and maintain portfolio knowledge products.
\n\tSupport preparation of presentations and promptly required portfolio information.
\n\tDisseminate portfolio information to stakeholders.<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
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