Main Purpose:<\/p>\n
\tTo deliver comprehensive personal assistance to the Head of HART and provide effective office administration services to team. Additionally, coordinate event and marketing management for HART and other Centres of Excellence (COE) as required.<\/p>\n
Required Knowledge and Experience\u00a0\u00a0 \u00a0
\nKey Accountabilities:<\/p>\n
\tStakeholder Communication: Effectively engage with internal and external stakeholders.
\n\tOffice Administration: Perform general administrative and personal assistance, including typing, filing, and distribution of communications to the team.
\n\tMeeting Management: take minutes during team meetings and ensure timely publication (within 2 weeks) of minutes and agendas.
\n\tDocument Management\/Organisation: Assist with the maintenance and adherence to the electronic filing system, monitoring compliance among team members.
\n\tInquiry Handling: Screen and address queries, requests, and complaints; timely escalate to relevant executives or managers when necessary.
\n\tStationery Management: Oversee the team\u2019s stationery needs within budgetary guidelines.
\n\tCalendar Management: Coordinate management team diaries, ensuring appointments are communicated and confirmed with relevant parties.
\n\tTravel Arrangements: Organize travel and accommodation for the HART team in line with Hollard processes and budget considerations.
\n\tExpense Processing: Manage travel and expense claims via the Hollard system and payment requisitions. Queries, requests and complaints are screened and responded to or timeously referred to relevant executive or manager where appropriate
\n\tPreparation of Materials: Ensure all necessary documents, briefing papers, reports, and presentations are prepared in advance for meetings.
\n\tDocumentation Compliance: Prepare and distribute documentation per company standards, including reports, agendas, minutes, and lists.
\n\tConfidentiality Management: Handle all confidential documents, reports, and information with discretion.
\n\tEvent Coordination: Organize internal and external meetings, team-building events, and catering arrangements.
\n\tMeeting Support: Provide administrative assistance for meetings, workshops, and presentations.
\n\tCustomer Satisfaction Monitoring: Field, monitor, and report on complaints to ensure high levels of client satisfaction.
\n\tVisitor Management: Receive and screen visitors professionally.
\n\tProject and Research Support: Compile presentations and manage projects as assigned.
\n\tConflict of Interest Management: Maintain the \u201cConflict of Interest\u201d register for the team.
\n\tFinancial Reporting Assistance: Support the Underwriting Manager with financial reports for specific portfolios.
\n\tAd hoc Projects: Undertake special projects as needed.<\/p>\n
Educational Requirements\u00a0\u00a0 \u00a0<\/p>\n
\tMatric and Secretarial or marketing Certificate or Diploma
\n\tAdvanced experience in MS Office (Word, Excel, PowerPoint) and relevant software programmes
\n\t5 years experience as a Personal Assistant\/General Office Administrator\/Marketing\/PR<\/p>\n
Skills and Behaviours:<\/p>\n
Organisation skills<\/p>\n
\tWell-organised, able to handle a number of different tasks simultaneously<\/p>\n
Decision-making<\/p>\n
\tAnalytically evaluating information in a systematic manner to solve problems and make effective decisions.<\/p>\n
Team work<\/p>\n
\tCo-operates and works well with others in the pursuit of team goals; shares information; supports others\u00a0<\/p>\n
Client orientation<\/p>\n
\tIdentifies and addresses the needs of internal and\/or external clients appropriately and speedily<\/p>\n
Interpersonal impact<\/p>\n
\tBuilds trusting relationships between individuals and teams through open and honest communication<\/p>\n
Work & self management<\/p>\n
\t\u00a0 \u00a0Displays energy, drive and initiative to achieve personal and\/or team objectives. Manages & completes agreed tasks, on time, to required standard and overcoming obstacles<\/p>\n
Communication skills<\/p>\n
\tImpeccable written and oral ability<\/p>\n
Personal Qualities:<\/p>\n
\tConfidentiality
\n\tAble to handle and process confidential information
\n\tInitiative
\n\tUnquestionable Integrity
\n\tGood organisational skills
\n\tTact and diplomacy
\n\tCustomer orientation
\n\tPatience
\n\tSelf Acceptance
\n\tAssertive
\n\tFlexibility
\n\tStress tolerance and ability to work under pressure
\n\tNot a clock watcher<\/p>\n
Deadline:26th October,2025<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( http:\/\/www.hollard.co.za ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Hollard Insurance","_company_website":"http:\/\/www.hollard.co.za","_company_tagline":"All right, all right - let\u2019s cut to the formalities. Here's the deal. At Hollard, we get up in the morning to ensure people sleep better at night. Our job is to look after the stuff our customers love. In fact, 5 million people already trust us with their stuff. That's pretty big deal... read more to us. http:\/\/www.hollard.co.za Impressum The Hollard Insurance Co. Ltd (Reg No 1952\/003004\/06) is an Authorised Financial Services Provider. Hollard Life Assurance Co. Ltd (Reg No 1993\/001405\/06) is an Authorised Financial Services Provider. Hollard Investment Managers Pty Ltd (Reg No 1997\/001696\/07) is an Authorised Financial Services Provider. Specialties Funeral insurance, Life insurance, Hospital Cash Back Plan insurance, Motor Xtender vehicle warranty insurance, Pay As You Drive usage-based car insurance, Motor and Household insurance, and Parnership philosophy - Flexible approach 22 Oxford Road, Parktown, Johannesburg","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-22219","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/22219","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=22219"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=22219"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=22219"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}