Adhere to operational and administrative policies and procedures in terms of vehicle repairs, vehicle systems, maintenance, accidents, administration, fleet systems and disposal of assets. Includes the diagnosis and repair of vehicle systems and to take responsibility for the operation of the systems both in the control room and on the vehicles in the fleet.<\/p>\n
Job Description
\nQuality control<\/p>\n
\tAdhere to SOPs regarding security systems and vehicle systems
\n\tReport malfunctions to management immediately
\n\tPerform all system repairs to match installation standards
\n\tRefer malfunctions that are out of your scope to the approved service provider and manage the process within the agreed upon SLA.<\/p>\n
Preventative maintenance: Systems<\/p>\n
\tCompile and implement a preventative maintenance program.
\n\tConduct preventative maintenance on all vehicle equipment in the fleet.
\n\tReport on any system maintenance conducted and the requirements for equipment replacement to the fleet controller.<\/p>\n
System repair and technical support: PC & Base station equipment and vehicle systems<\/p>\n
\tMaintain conformance to the latest software update requirements and provide support to the SBV Service Desk in downloading updates to PC\u2019s and vehicles.
\n\tInspect base station equipment on a weekly basis and corroborate that end users are performing according to the correct procedure and the stability of the equipment.
\n\tRequest replacement equipment where faulty equipment is detected.
\n\tMaintain and update a version control log.
\n\tTest and troubleshoot defective electronic equipment and wiring and where possible, repair all vehicle systems according to the agreed upon SLA\u2019s.
\n\tControl spare stock and manage the allocation, billing and replenishment of this stock on a weekly basis.
\n\tAdapt existing electronic equipment to specialized needs.
\n\tCreate and maintain records of work accomplished<\/p>\n
Fault report Management<\/p>\n
\tManage the end to end fault reporting through the SBV prescribed platform.
\n\tReport any critical system failure to the Regional Fleet Coordinator and the National Systems Manager.
\n\tComplete the return process and documentation for the return of faulty components in conjunction with the National Systems Manager.
\n\tFollow up on replacement spares.
\n\tCompile a monthly trend analysis of faults in order to identify stability of the system and submit to the National Systems Manager<\/p>\n
Logistical support<\/p>\n
\tCollaborate with the National Systems Manager to co-ordinate the removal of equipment that can be re- used.
\n\tAsset management including disposals and transfers to be done in conjunction with the Fleet Controller.
\n\tDaily system tracking checks to be reported to the National Systems Manager.
\n\tGPSI run files to be maintained and updated regularly.<\/p>\n
New development and retrofitting of systems<\/p>\n
\tProvide input and Support when testing new systems as per the agreed specification through the inspection of functionality and installation quality.
\n\tSchedule and manage the installations of the systems in the field and escalate any discrepancies to the National Systems Manager and the Regional Fleet Coordinator.
\n\tFollow up on re-work until stability is obtained.
\n\tReplace faulty hardware and the re-program software to provide a reliable product\/system.<\/p>\n
Training<\/p>\n
\tProvide training to the mechanical\/fleet staff regarding first line fault finding and maintenance.
\n\tProvide training to relevant operational staff on the procedure and utilisation of systems on board vehicles as well as the control room.
\n\tAssist in the training of new recruits during the CITPO course at the Centre \/ Region.<\/p>\n
Administration<\/p>\n
\tPerforms annual audits of systems at the Centre and submit findings to the National Systems Manager
\n\tMake recommendations in terms of cost savings initiatives with regards to systems
\n\tArrange for payment of invoices in accordance with company policy<\/p>\n
Balances and maximises utilisation of the fleet according to the centres needs<\/p>\n
\tTrack the centre fleet performance and maintenance against set benchmarks and strategies and suggests and motivates new improvements
\n\tSchedule the centre\u2019s vehicles for different types of services \/ repairs as prescribed by the Fleet policy \/ support office instructions<\/p>\n
Monitor the scheduled maintenance plans for optimal availability of vehicles<\/p>\n
\tMonitor that daily running and electrical fault repairs are carried out at the centre when necessary and small problems on the vehicles are attended to before it is escalated
\n\tDeal directly with external service providers to assist with repairs according to the agreed upon SLAs and guidelines
\n\tReport on possible vehicle replacements to the Regional Fleet Coordinator in accordance with the replacement plans
\n\tCo-ordinate the repair \/ replacement of sub-systems with the relevant service providers, SBV System Technician and Regional Fleet Coordinator<\/p>\n
Vehicle management and administration<\/p>\n
\tPlan and execute registration, de-registration, re-registration, renewal of licensing and vehicle Certificate of Fitness (COF) of vehicles in order to comply with legislation and company policy and procedure
\n\tConfirm that suppliers and internal repairs adheres to Repair Authorisation processes with the relevant service provider, and escalate where necessary
\n\tVerify that each vehicle has a vehicle log book as well the relevant accident procedure information
\n\tCommunicate to Management and Drivers any changes to company fleet policy, procedures and legislation
\n\tCommunicate to Management and Drivers regarding any implementation of new mechanical and electronic innovations
\n\tIdentify training gaps within one\u2019s area, reporting gaps and making recommendations to the Regional Fleet Coordinator
\n\tManage the process of maintaining and replacing vehicle parts at centres to maintain a high level of service quality and cost effectiveness, including butnot limited to: lubricant and tyre stock
\n\tMaintain vehicle asset registers and submit changes to Regional Fleet Coordinator
\n\tCalculate and report on each vehicle variable operating cost on daily basis to identify potential causes for high fuel usage
\n\tPlan fuel saving initiatives at your centre in conjunction with the Regional Fleet Coordinator and relevant manager at the centre
\n\tInvestigate fuel theft and usage outside of agreed norms and report incidents to management for further action
\n\tPerform spot checks to verify that fault diagnosis is done correctly before repairs are authorised
\n\tCheck all supplier and repair invoices to verify that invoices are signed off by management prior to requesting payment<\/p>\n
Tyre Management<\/p>\n
\tExecute random tyre pressure tests during daily vehicle inspections and reiterate the relationship between correct tyre pressure and financial implications
\n\tAdhere to company policies and fleet policy with regards to tyre management
\n\tInvestigate and report on any irregularities which involve missing tyre stock
\n\tPlan and execute tyre replacements of all vehicles categories for maximum vehicle availability and less on- the-road repairs
\n\tMonitor credits received for all tyre casings handed over to suppliers and manage tyre scrap by providing an analysis<\/p>\n
Driver Management<\/p>\n
\tResponsible for Monitoring that all drivers are in possession of a valid driver\u2019s licence with PDP throughout the year
\n\tCompile and distribute reminder letters with regards to renewing drivers licences that are reaching expiration date
\n\tVerify that all drivers have undergone the applicable drivers training and have been competent prior to a vehicle being allocated to them
\n\tRecommend drivers for retraining after reviewing all information pertaining to driving habits vehicle maintenance and repair cost
\n\tResponsible for the implementation of daily vehicle safety checklists to monitor whether drivers know and understand the importance of vehicle safety checks
\n\tContinually monitors driver results from the tracking and other available system in relation to speed, harsh braking or harsh acceleration, escalate to operations where applicable
\n\tReport driver misdemeanour to Regional Fleet Coordinator for remedial action
\n\tOnly allocate vehicles to drivers with valid PDP\u2019s and Driver\u2019s licenses
\n\tResponsible for redirecting all driver related fines to the appropriate driver and following up on progress
\n\tBrief all drivers and Managers in terms of AARTO and the implications it has on the business
\n\tAccidents and breakdowns
\n\tReport or redirect accidents and insurance related queries to the Fleet Insurance Administrator immediately
\n\tLiaise with towing companies, supplier networks and in\u2013house mechanics when there are operational breakdowns<\/p>\n
Administer and maintain all relevant reports<\/p>\n
\tSubmit variations report in respect of vehicle expenditure to Regional Fleet Coordinator and relevant management at the centre on a weekly basis.
\n\tRecord all downtime hours per vehicle, the reasons for downtime on the applicable fleet system and report to the Regional Fleet Coordinator and Centre CIT Manager on a monthly basis
\n\tConduct daily vehicle inspections with the focus on vehicle safety and preventative maintenance and provide a fault-finding status report to the relevant stakeholders
\n\tReconcile Fuel, Oil and Toll fee reports provided by the service provider on a monthly basis Reconcile Maintenance reports provided by service providers on a monthly basis, and verify that all vehicle maintenance costs have been correctly allocated to each vehicle
\n\tCompile and submit a daily report of vehicle availability status to Regional Fleet Coordinator and relevant management at the centre
\n\tSubscribe and align to SBV Services’ ISO 9001:2015 Quality Management Standards, ensuring the department\u2019s processes and quality management system is at all times in compliance with the standard.
\n\tSupport SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.<\/p>\n
Drive the organisation culture<\/p>\n
\tDrive the department\u2019s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.<\/p>\n
Lead as an Ambassador and executor of Change<\/p>\n
\tAct as a change management architect in periods of change to ensure business continuity.
\n\tManage the integration of business units into a seamless end to end solution for customers.
\n\tEffectively communicate and embed new processes and procedures as they occur, addressing or escalating matters\/ concerns to the SME\u2019s (subject matter experts) when required.
\n\tFacilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one\u2019s portfolio.<\/p>\n
Job Requirements
\nMinimum Requirements: Work Experience<\/p>\n
\t2-years\u2019 experience with 1-year systems management experience in a fleet \/ logistics environment<\/p>\n
Minimum Requirements: Education<\/p>\n
\tGrade 12
\n\tExceptional technical and computer skills
\n\tCode 10 Drivers Licence and PDP<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
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