Job Description<\/p>\n
\tMascor Fuel (Pty) Ltd is a Company consisting of franchised Fuel divisions throughout KZN and in Mpumalanga. In some areas, the fuel station also has a convenience store, take-away or mini market store offering customers a one-stop solution. We offer professional and high-quality service and customer service standards.\u00a0
\n\tMascor Fuel (Pty) Ltd t\/a Astron Energy Komatipoort, Mpumalanga, is currently looking for an Administrative Specialist.<\/p>\n
RESPONSIBILITIES:<\/p>\n
\tAssist Manager in the recruiting, recommending for hire, and training positive individuals to become excellent service providers.
\n\tMotivate, encourage, and challenge all employees to increase turnover and market share for the business.
\n\tActively encouraging any marketing action and preparation by the manager.
\n\tScheduling daily job assignments.
\n\tReport possible disciplinary actions required to the manager.
\n\tCompile & complete time and overtime sheets on a monthly basis and forward to the branch manager timeously.
\n\tEnforce established daily operating procedures to ensure efficient and professional service delivery of the business.
\n\tAssist the manager in conducting meetings as needed with employees.
\n\tDaily preparation and reconciliation of all staff hours worked \u2013 shift roster, leave etc.
\n\tPayroll preparation to meet deadlines.
\n\tPayment preparation for all casual staff.
\n\tAttend regular safety and security meetings and assist the manager in enforcing Safety and Security.
\n\tReport and all employee and\/ or customer incidents or accidents.
\n\tDaily liaison and troubleshooting with cashiers, customers, suppliers and head office.
\n\tAttend to repairs and maintenance issues and escalate.
\n\tAssist in monthly stock taking where necessary and escalate.
\n\tInventory management daily perpetual on Fuel & C Store.
\n\tPeriodic accounting and auditing of each section.
\n\tPerform a daily shift change, draw reports from the fuel sub system, balancing of dips\/ATG. Use reports to update Head Office activity spreadsheet.
\n\tDraw end of day reports to extract the shop figures to balance the money and sales. Check GP of all products while working through the document. Use reports to update Head Office activity spreadsheet.
\n\tInstruct Shop supervisor to rectify shop GP\u2019s if not correct.
\n\tDaily cashier float administration and reconciliation per shift.
\n\tPlace orders for fuel if required.
\n\tPerform daily processing of all fuel received per shift.
\n\tDraw reports daily and reconciliation of star-card sales where applicable.
\n\tCapture fuel invoices to client accounts daily.
\n\tCapture and balance all sales onto the accounting system daily.
\n\tPrepare and process all shop invoices for payment.
\n\tPrint month-end client statements and attach fuel slips to post or e-mail to clients.
\n\tFollow up on client payments and get proof of their payment on the accounts.
\n\tChange subsystem, speed points, and pumps pricing monthly.
\n\tAllocation of customer\u2019s payments received daily.
\n\tDaily petty cash administration and reconciliation.
\n\tDaily reconciling & balancing of all cash\/cards to sales per shift for Driveway\/ Shop.
\n\tDaily reconciliation of the banking \u2013 Cash = Smart Safe, Cards = Bank Merchant statement. Follow up with cashnet\/ banks on any discrepancies.
\n\tWeekly shop declaration preparation and approval for submission. Reconciliation to payment made to franchise.
\n\tDaily updating of Wet stock analysis for franchise.
\n\tReconcile and Issue oil stock for each shift.
\n\tDaily\/monthly reconciliation of resale pricing and profit margins.
\n\tDaily\/Monthly Inventory reconciliation – receiving, pricing, stock taking, shrinkage.
\n\tMonth-end documentation to be captured and then balanced to subsystems. Stock Status management is done on price changes and month-ends.<\/p>\n
Job Requirements
\nREQUIREMENTS:<\/p>\n
Education:<\/p>\n
\tMin: Grade 12
\n\tIdeal: Diploma in Supervision<\/p>\n
Knowledge:<\/p>\n
\tKnowledge of MS Office and databases.
\n\tKnowledge of driveway operations.
\n\tKnowledge of shift work.<\/p>\n
Experience:<\/p>\n
\tPrevious experience in a similar role will be advantageous.<\/p>\n
Skills:<\/p>\n
\tAttention to detail.
\n\tGood communication skills (verbal and written).
\n\tMultitasking skills.
\n\tCustomer service skills.
\n\tStrong supervisory skills.
\n\tGood accounting skills.<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
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