Job Description:<\/p>\n
\tJoin VKB Fuels as a Fuels Site Administrator, responsible for the daily admin of our fuel forecourt, Convenience Store, and Quick Service Restaurant. This role suits someone detail-oriented with solid admin and retail experience.\u00a0
\n\tVKB Fuels is seeking an experienced and highly capable\u00a0Fuels Site Administrator\u00a0to take ownership of the full administrative, financial, and operational support functions of our fuel forecourt, Convenience Store, and Quick Service Restaurant.
\n\tThis is a\u00a0hands-on role\u00a0suited to a confident professional with strong retail, fuel, and financial administration experience who can operate independently, support site leadership, and ensure best-in-class compliance, reporting, and controls across the site.<\/p>\n
About this role:<\/p>\n
\tServe as the\u00a0second-in-command on site, assuming full operational and administrative responsibility in the absence of the Site Manager
\n\tAct as the\u00a0primary point of contact\u00a0for staff, suppliers, and service providers when the Site Manager is not available
\n\tHandle and resolve\u00a0customer queries, escalations, and complaints\u00a0professionally, ensuring service standards are upheld and issues are closed out effectively
\n\tMake informed, time-sensitive decisions to ensure\u00a0continuity of operations\u00a0and minimal disruption to site activities
\n\tSupport the Site Manager with\u00a0day-to-day operational leadership, problem-solving, and workflow coordination
\n\tMonitor staff performance on shift, address minor disciplinary or operational issues, and escalate matters where necessary
\n\tEnsure compliance with company policies, safety standards, and operational procedures during all shifts under their control<\/p>\n
Minimum Requirements:<\/p>\n
\tGrade 12
\n\tCode A Driver\u2019s License
\n\t2\u20133 years\u2019 relevant admin experience
\n\tComputer literate (MS Office essential)
\n\tBookkeeping qualification will be an advantage<\/p>\n
Duties & Responsibilities:<\/p>\n
Cash-up, Fuel Reconciliations & Banking<\/p>\n
\tPerform daily cash-ups, fuel readings, and banking
\n\tSubmit day-end documents and reports to head office
\n\tAssist with CIT collections and address discrepancies<\/p>\n
Stock Management<\/p>\n
\tOrder, receive and issue stock for C-Store and bakery
\n\tReconcile stock vs sales and manage returns
\n\tConduct regular stock checks and ensure accurate pricing<\/p>\n
Staff Administration & Planning<\/p>\n
\tCreate and manage rosters for cashiers and pump attendants
\n\tOversee onboarding, uniforms, and training schedules
\n\tMaintain all health and safety staff documentation<\/p>\n
General Site Administration<\/p>\n
\tProcess invoices, payments, and customer accounts
\n\tHandle admin-related audit items and system reporting
\n\tAct as backup for Site Manager and secondary key holder<\/p>\n
Skills & Competencies:<\/p>\n
\tStrong administrative and organisational skills
\n\tAttention to detail and numerical accuracy
\n\tReliable, honest, and able to work independently
\n\tComfortable in a retail\/fuel environment
\n\tExperience with NAV, Power BI, or similar systems is a plus<\/p>\n
Closing Date\u00a025 January 2026<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
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