Job Description\u00a0\u00a0 \u00a0<\/p>\n
\tProvide end-to-end administrative support, consolidate reports and maintain the records management system for the unit. Provide end-to-end administrative support, consolidate reports and maintain the records management system for the unit.<\/p>\n
Key Responsibilities\u00a0\u00a0 \u00a0
\nGeneral Administration<\/p>\n
\tProvide administrative support to the unit:
\n\tManage day-to-day administrative activities
\n\tManage diaries and arrange meetings
\n\tOrganise refreshments when required for meetings
\n\tMake logistics arrangements for internal and external engagements
\n\tTake minutes, distribute for inputs and follow up on actions required
\n\tPerform administrative duties including typing and editing of reports, confidential correspondence and general documentation, filling, faxing, photocopying, and administrative work.
\n\tPerform secretariat functions for the internal committees that are part of the unit structures, ensuring compliance with governance prescripts.
\n\tDraft, format, and proofread correspondence, reports, presentations, and other documents.
\n\tCoordinate and assist in the preparation of cluster\/unit submissions to the board, business review, management committees, and ad-hoc resolutions from division-specific committees (secretariat).
\n\tAdminister the local and international travelling arrangements and the processing of claims for the units.
\n\tAttend to general queries made to the Head and team members, answer and screen incoming calls.
\n\tSupport ongoing team projects by updating trackers, following up on deadlines, and organising documentation.
\n\tAdminister procurement processes and facilitate the submission and processing of invoices and claims.
\n\tCoordinate, collate and assist in the preparation of reports and presentations for unit submissions.
\n\tCoordinate internal audit and monitoring activities, including periodic review of the division and units.
\n\tManage office supplies, stationery, and equipment, ensuring stock availability.
\n\tCollaborate with the events unit to coordinate plans for external stakeholders\u2019 events.
\n\tAssist with processing invoices, purchase orders, travel requests, and claims.<\/p>\n
Reporting and Database Administration<\/p>\n
\tAssist in the coordination\/preparation and alignment of unit\/s balanced scorecard (BSC), and track and monitor plans to provide reports to the team.
\n\tCoordinate the preparation of the divisional\/unit budgets and monitor the spending together with the budget owner.
\n\tUndertake project management tasks and provide project administration support on allocated projects.
\n\tPrepare and present reports concerning activities, expenses, budgets and other items affecting the division\/unit.
\n\tDevelop and maintain an advanced record-keeping (manual\/electronic) and filing system to ensure an updated central repository and database for unit documents.
\n\tCoordinate service providers\u2019 database administration to ensure a central repository of information on service providers.
\n\tMaintain updated contact lists, distribution lists, and team databases
\n\tUndertake other administrative duties as assigned, from time to time.<\/p>\n
Key measurements of outputs:<\/p>\n
\tTimeous and efficient team administration support.
\n\tQuality of presentations and reports.
\n\tManagement of budget, including operational expenses.
\n\tDocuments generated accurately.
\n\tMinimal errors with regard to administration.
\n\tEffective record-keeping management and retrieval systems.<\/p>\n
Expertise & Technical Competencies\u00a0\u00a0 \u00a0
\nQualifications<\/p>\n
Minimum Requirements<\/p>\n
\tBachelor\u2019s Degree in Office Administration, Project Management or Business Administration.<\/p>\n
Desirable Requirements<\/p>\n
\tPostgraduate Degree in Business Administration, Economics, Finance or Project Management.
\n\tSAP Procurement experience.<\/p>\n
Experience<\/p>\n
Minimum Experience<\/p>\n
\tA minimum of 5 years\u2019 experience in providing administrative support to Teams.
\n\tExperience in communicating (verbal and written), and drafting reports and presentations for Executives and Board level.
\n\tExperience in coordinating, consolidating and tracking cross-functional projects and stakeholder engagements.
\n\tHigh proficiency with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).<\/p>\n
Desirable Experience<\/p>\n
\tExperience in the banking and\/or financial services sector.<\/p>\n
Deadline:10th March,2026<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( http:\/\/www.dbsa.org ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Development Bank of Southern Africa (DBSA)","_company_website":"http:\/\/www.dbsa.org","_company_tagline":"The Development Bank of Southern Africa (\"DBSA\u201d) is a development finance institution wholly owned by the South African Government. Its purpose is to accelerate sustainable socio-economic development to improve the quality of life of the people in South Africa, SADC and Rest of Africa by providing... read more financial and non-financial investments in the social and economic infrastructure sectors. The DBSA support South Africa\u2019s regional integration agenda through providing development finance for infrastructure projects in four priority sectors; energy (including renewable energy and energy efficiency), transportation (road, rail and ports), bulk water and ICT, across Africa. Development Bank of Southern Africa Headway Hill 1258 Lever Road Midrand South Africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-30839","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/30839","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=30839"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=30839"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=30839"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}